Please note: The policies below were in effect for the 2021-22 school year. COVID-19 policies for the 2022-23 school year will be added here as needed.
View the latest updates regarding COVID-19.
Jan. 15, 2022: Updated definitions, schedule of testing and quarantine information
Definition of vaccination status
- Unvaccinated: has not received the vaccine or only has received one dose of Pfizer or Moderna
- Fully vaccinated and eligible: has received one dose of J&J or two doses of Pfizer or Moderna. Eligible to receive a booster.
- Fully vaccinated and up to date: has received one dose of J&J or two doses of Pfizer or Moderna and received booster.
Schedule of testing
- Weekly PCR testing
Fully vaccinated and eligible
- Testing only required if the person is displaying symptoms of COVID or is considered a high-risk close contact of a positive COVID case.
Fully vaccinated and up to date
- Testing only required if the person is displaying symptoms of COVID or is considered a high-risk close contact of a positive COVID case. If close contact, test after day five.
High Risk Close Contacts: roommates, relationships, within small spaces for over an hour
(There is no specific definition of a high-risk close contact. Each contact tracing team must define.)
Quarantine and isolation standards
All positive cases are required to go into isolation for 10 days; vaccination status is not a factor.
Quarantine for close contacts
- 10 days of quarantine, testing preformed after day 6-7. Those who test negative and are symptom free can leave quarantine at day 10.
Vaccinated and eligible
- 5 days of quarantine for a close contact who has had vaccination but not booster
Vaccinated and up to date
- No quarantine required
Jan. 15, 2021: Special policies statement sent by Residence Life to Students
- Surgical or N95/KN95 masks are required in all indoor public/common spaces on campus. Cloth masks and masks with vents are no longer sufficient alone, but can be worn over a surgical mask. Masks will be provided on arrival.
- All students are to be fully vaccinated, including a booster shot, unless approved for an exemption through Health Services. Some new students who were unable to receive vaccinations in their home countries will be in process of getting vaccinated in the opening weeks of the semester. All who are not fully vaccinated upon arrival are expected to wear surgical or N95/KN95 masks covering nose and mouth in public spaces and maintain social distancing. Seating in the dining hall is limited to those who are fully vaccinated, and all unvaccinated or not fully vaccinated students can get their meals togo and take them to another location.
- Students will not be limited as they were last year in regard to the number of helpers to assist on campus with the move-in process. However, all visitors who assist on move-in day who are not fully vaccinated are expected to practice social distancing and wear masks in all public spaces on campus, along with all students, who should always be masked when outside of their rooms.
- All should continue to wash hands frequently with soap and warm water for at least 20 seconds. Also, individuals should avoid touching their face (eyes, mouth, nose) with unwashed hands. When soap and water are not available, use hand sanitizer, particularly following contact with shared surfaces that may have been used by others (door handles, countertops, light switches, phones, keyboards, etc.). All should cover their mouth and nose when coughing or sneezing, with a tissue or into your elbow. Students should be especially diligent in following hand washing protocols when using shared kitchen and bathroom areas.
- The campus grounds will be open to non-student visitors, but not in residential spaces. Residents are expected to only have guests in their rooms who are current students living on campus. Guests in all residence halls, apartments and houses are limited to oncampus students (and Earlham employees for approved programs or official College business). Visitation in residential spaces does not extend to non-students or to offcampus students. Overnight guests from another on-campus assignment should be approved and noted by the Residence Life staff so that the student may be contacted or accounted for in case of emergency. It remains important for students be considerate of their roommate and neighbors. Students who wish to have guests from another room and/or on-campus facility in their room must have the permission of their roommate(s).
- Residents will have key card access to their assigned building and are expected to accompany any guests from another building who they invite to visit. Students are responsible for providing access and escorting their guests for safety purposes. Doors that remain locked should never be propped open for the safety of students and security of the building. Residents should expect to be held responsible for the behavior of their guests from another floor, building, or other on-campus facility.
- Apartments and houses can host events in approved areas as scheduled and approved through the Event Registration process.
- Community members will respect limitations on the number of students in lounges, kitchens, and shared bathrooms based on occupancy numbers where posted. Residence Life and Public Safety personnel may impose further limitations on occupancy of residential spaces as deemed appropriate.
- Programs and Events: Gatherings of any kind on campus are not to exceed posted or Events Office approved occupancy numbers.
Questions can be sent to [email protected] or asked by phone: 765-983-1317
Aug. 5, 2021: COVID-19 vaccination policy
All College and ESR students, faculty, and staff must be fully vaccinated against COVID-19. For purposes of this Policy, an individual is considered “fully vaccinated” 2 weeks after their second dose in a 2-dose series (such as the Pfizer or Moderna vaccines), or 2 weeks after a single-dose vaccine (such as Johnson & Johnson’s Janssen vaccine) or 90 days post-COVID infection. For those who were vaccinated outside the United States, Earlham will accept for the purposes of the Policy any vaccine approved by the World Health Organization (WHO).
A photo or scan of the completed vaccination card is sufficient proof of vaccination.
Documentation submitted should only include proof of vaccination and not other medical or genetic information (e.g., family medical history). Documentation or other proof of vaccination will be maintained as confidential in accordance with applicable law. Misrepresenting vaccination status may result in a disciplinary response.
- Proof of full vaccination will be required from all employees and students with the exception of those with documented medical or religious exemptions. Students should submit proof of vaccination to [email protected] as soon as possible. Employees should submit proof of vaccination through the employee vaccination and test result submission page.
- For students unable to receive the vaccine before arriving on campus, Earlham will provide testing upon arrival and arrange for vaccination.
- Those who are not fully vaccinated and/or have an approved exemption are expected to follow current CDC guidelines related to masking, social distancing, and PCR testing. Those guidelines can be found on the CDC website.
i) Students who are not fully vaccinated, will not be allowed to dine in public areas until fully vaccinated (see #2 below for recognized exemptions/accommodations).
International students arriving in the US who do not have access to a WHO-approved vaccine and, therefore, cannot be fully vaccinated prior to arrival should email [email protected] to inform the college of their situation. Health Services will respond by email with a list of options for getting the vaccine, as well as outlining campus requirements (including testing and mask-wearing) while the full vaccination protocol is completed. Students in this situation will be required to get a first shot of a WHO-approved vaccine upon arrival in Indiana.
ii) Teaching faculty who are not fully vaccinated, must consult with the Academic Dean’s Office to determine access to campus. As we are planning to be fully open and in person, faculty are expected to be vaccinated. Working remotely in place of being fully vaccinated is not an available alternative. (See #2 below for recognized exemptions/accommodations.)
iii) Administrative faculty and staff who are not fully vaccinated, will need to consult with Human Resources to determine access to campus. Working remotely in place of being fully vaccinated is not an available alternative. (See #2 below for recognized exemptions/accommodations.)
Employees may, in appropriate circumstances in accordance with applicable law, be provided with paid leave for time needed to receive vaccinations. Staff members should work with their managers to schedule appropriate time to comply with this policy.
2. Exemptions/Accommodations (religious or medical):
Individuals claiming religious or medical exemption from the Policy should make a request for accommodation as outlined below. All exemption requests should be submitted to [email protected] for students and [email protected] for faculty and staff.
i) Religious Exemption:
To claim a religious exemption, individuals must submit a statement affirming a sincerely held religious belief that precludes being vaccinated. The statement should explain the religious principle(s) that guide the objection to immunization. A letter from the claimant’s clergy or religious leader stating the religion’s belief concerning the COVID-19 vaccine is also required. This letter must be on the clergy or religious leader’s letterhead and detail the religious tenet informing the request for an exemption.
Personal and/or philosophical objections to vaccinations that are not tied to a sincerely held religious belief are not considered sufficient justification for granting an exemption.
ii) Medical Exemption:
To claim a medical exemption, individuals must submit documentation of a medical condition that is a contraindication to the COVID-19 vaccine and, if applicable, the expected duration of the qualifying medical condition. The document must be signed by a qualified medical provider. The College’s medical representative reserves the right to contact the medical provider for purposes of authentication or clarification, as may be needed. Any medical information obtained in connection with a request for medical exemption will be maintained as confidential.
All claims for medical exemption will be reviewed carefully, and the College will engage in a good-faith, interactive dialogue with the claimant in order to fully understand the claimant’s specific circumstance. Earlham will then conduct an individualized assessment of the exemption request, determining the legitimacy of the claim, and if the claim is accepted, determining the feasibility of implementing a reasonable accommodation that will also allow for risk mitigation.
We are committed to protecting your rights under HIPAA, so only college employees who are trained in HIPAA confidentiality guidelines will see your documentation.
If an accommodation/exemption is granted to enable an unvaccinated person to be present on campus, the unvaccinated person will be subject to adhering to federal, state, and institutional guidance for unvaccinated individuals. These requirements will include observing social distancing requirements, wearing a face mask while on campus, and submitting to weekly PCR testing. An unvaccinated person’s face mask must be worn in the proper manner, ensuring coverage of both mouth and nose. An unvaccinated person’s failure to wear a face mask in the proper manner while on campus could result in disciplinary action, up to and including expulsion or termination.
The unvaccinated person may also be required to observe additional safety precautions that are considered in the medical and scientific community to reflect best practices. Unvaccinated or vaccinated individuals with symptoms of COVID-19 should, as before, refrain from entering campus and seek medical assistance promptly.
Exemptions granted under this section may be revisited at intervals to determine whether exemption remains warranted. Individuals entering campus pursuant to a medical exemption may be asked to submit updated documentation for periodic reevaluation and confirmation of medically exempt status.