Policies and handbooks

Our community is at its best when we operate from a place of shared understanding and expectations. Below, you can find links to our handbooks as well as various College policies.

College handbooks

Faculty HandbookStudent Handbook
Staff Handbook

General college policies

Bias Incident Response ProtocolPrinciples and Practices
Billing and PaymentsRefund Policy/Return of Financial Aid Policy
Religious Life at Earlham
Catering ServicesReligious Life, Model of
Compliance StatementsResearch Misconduct
DMCA ResponseSecurity Camera Monitoring and Recording of Public Areas, Guidelines for
Directory InformationSexual Harassment Policy
EventsStudent Consumer Complaint Process
Student Employment
Financial PoliciesGrievance Procedures for Alleged Violations of Sexual Harassment Policy
Food PolicyStudents with Disabilities
Gender Inclusive Restroom Policy
HEOA P2P File Sharing Requirements
Health Services Transport ProtocolVehicle Rental and Use Policy
Information Technology Acceptable UseVendor Relations Principles
Intellectual PropertyWeather and Emergency Closing Policy
Intercollegiate Athletic Participation for Transgender Student-Athletes Policy and ProvisionsWhistle-Blower Policy
Non-Discrimination StatementWork Authorization Policy
Password and Authentication Standards
Preferred Name, Pronouns, and Gender Identity Policy

Academic policies

Academic Calendar PolicyGeneral Education Requirements
Academic IntegrityGrading Policies
Academic Mediation: Appealing a GradeGraduate Program Policies and Reports
Academic Standing PolicyGraduation Requirements
Approved Absences, Statement onLearning Disabilities
Confidentiality of Educational RecordsResidency Requirement
Copyright PolicySenior Capstone Requirement
Course Numbering SystemSpring Awards Policy
Curricular Vision StatementStudent-Athlete Academic Eligibility Statement
Enrollment PoliciesSummer Collaborative Research Funding Guidelines
General Education Policies

Community policies

AlcoholParental Leave Policy
Campus Posting GuidelinesParental Notification Policy
Public Safety PoliciesPregnancy Policy
Computing PolicyResidence Life Policies
Copyright PolicySmoking Policy
Drug-Free Campus StatementSpace Allocation Policy
FirearmsStudent Handbook
Harassment and Grievance
Illegal Drug and Drug Paraphernalia Student Social Event
Leave of Absence, Student
Marketing and Communications Policies

Happening on campus

Recent News
Upcoming Events
10
Apr
Earlham School of Religion, Faculty, President
Paul Sniegowski named 21st president of Earlham
22
Mar
Academics, Campus life, Financial Aid, Students
Earlham sophomore Carly Mays selected for ‘Realizing the Dream’ scholarship
29
Feb
Academics, Campus life, Diversity, Entrepreneurship
Center for Entrepreneurship, Innovation and Creativity selected for Inspiring Programs in Business Award
30
Jan
Campus life, Diversity
Acclaimed author Ta-Nehisi Coates joining Earlham College for Black History Month lecture
25
Jan
Epic Journey, Off-campus study
Council for Advancement and Support of Education recognizes Earlham marketing for excellence in videography
08
Jan
1, Campus life, Community engagement, Diversity
Civil rights attorney Michelle Alexander to speak during MLK celebration
15
Dec
Campus life, Community engagement, History, President, Students
Earlham College awarded $25M grant from Lilly Endowment Inc. for Revitalize Richmond initiative
14
Dec
Epic Journey, Faculty
Earlham College names Brian LaDuca associate vice president of academic affairs 
30
Nov
Campus life, Community engagement, Earlham School of Religion
New Joseph Moore Museum gift shop extending hours for special holiday shopping event
29
Nov
Campus life, Community engagement, Earlham School of Religion
A time for peace: Community invited to evening of music and reflection
27
Nov
Academics, Faculty
Professor Ryan Murphy featured guest on NPR’s history podcast
27
Nov
Center for Career Education, Students
Earlham College forms partnership with career exploration company Possible
20
Nov
Academics, Faculty, Students
Indiana library network recognizes Earlham biochemistry professor as champion of affordable learning
14
Nov
Alumni, Diversity, President, Students
A message from the Board of Trustees about violence in the Middle East
08
Nov
Alumni, Anne M. Houtman, President, Students
A response to concerned alumni regarding violence in the Middle East
08
Nov
Academics, Faculty, Students
New winter academic session to be offered in January 2024
18
Oct
Academics, Faculty, Students
Earlham College partners with Ascend Indiana to match students with career prospects
16
Oct
Anne M. Houtman, President
Earlham College President Anne Houtman to retire following 2023-24 academic year
11
Oct
Anne M. Houtman, President, Students
A message of peace and unity following war in the Middle East
29
Sep
Financial Aid
FAFSA updates & resources for the 2024-25 academic year
26
Sep
Academics, Campus life, Diversity, Faculty, Off-campus study, Scholarship, Students
Nico Quijano Franco becomes 3rd Earlhamite chosen for Future Nobel Laureate Scholarship
25
Sep
Academics, Admissions, Campus life, Faculty, Off-campus study, Research, Scholarship, Students
Fiske Guide to Colleges recognizes Earlham as one of nation’s ‘best and most interesting’ colleges
23
Sep
Academics, Earlham School of Religion, History
Gretchen Castle inaugurated as first woman dean in ESR’s history
18
Sep
Academics, Admissions, Faculty, Students
Earlham recognized for value, excellence in teaching by U.S. News & World Report
15
Sep
Academics, Admissions, Diversity, Faculty, Students
Van Jones to speak at launch of Earlham College’s Presidential Lecture Series 
12
Sep
Academics, Admissions, Diversity, Faculty, Students
Top college guide ranks Earlham’s classroom experience, climate for LGBTQ students, among nation’s best
30
Aug
Alumni, Athletics, Faculty
Parlor Doughnuts, Roots by Tree Hill Farms, proposed as anchor tenants of Earlham Commons
23
Aug
Alumni, Athletics, Faculty
‘An outstanding, inspiring class’: Earlham College welcomes Class of 2027 to campus
17
Aug
Alumni, Athletics, Faculty
Construction of new softball field, long-term needs of 3 sports, gets boost from Sadlers
15
Aug
Faculty, Students, Sustainability
Earlham College artists joining global jewelry makeover movement
09
Aug
Admissions, Faculty
Scot Schaeffer hired as next vice president for enrollment management at Earlham College
02
Aug
Academics, Admissions, Faculty, Students
Earlham College hires experienced educator, CPA to lead launch of accounting major
30
Jun
Admissions, Anne M. Houtman, Diversity, President
Statement on the U.S. Supreme Court’s repeal of Affirmative Action
01
Jun
Alumni, Campus life, Community engagement, Faculty, Students
Earlham College students selected to compete in Hult Prize’s summits in Brazil, Taiwan
30
May
Alumni, Campus life, Community engagement, Faculty, Students
Earlham college equestrian center offering summer riding lessons to the public
15
May
Academics, Off-campus study, Scholarship, Students
Politics grad John Hoang selected for national hunger fellowship
05
May
Academics, Campus life, Faculty, Off-campus study, Research, Scholarship, Students, Sustainability
Commencement 2023: Avian conservation research sent grad’s confidence soaring
04
May
Academics, Admissions, Faculty, Off-campus study, Research, Scholarship, Students
Earlham College recognized as national leader for value and impact
03
May
Academics, Diversity, Faculty, Off-campus study, Scholarship, Students
Projects for Peace selects senior Vaishnavi Walade’s climate advocacy project in India for funding 
27
Apr
Academics, Campus life, Diversity, Faculty, Off-campus study, Research, Scholarship, Students
Military service and Earlham College’s Epic Advantage paved Sean Ahn’s path to dentistry
11
Apr
Academics, Campus life, Center for Global Education, Faculty, Off-campus study, Research, Scholarship, Students
Theatre Department bringing next chapter of steampunk odyssey to Scotland festival 
23
Mar
Academics, Alumni, Diversity, Faculty, Research
Earlham College Alum challenges scientific conventions in HIV research
23
Mar
Alumni, Community engagement, Research, Students, Sustainability
Earlham College increasing access, visibility of nature reserve network  
22
Mar
Academics, Anne M. Houtman, Center for Global Education, Diversity, Research, Scholarship, Students
Marisol Cora-Cruz selected to be next Watson Fellow from Earlham College
02
Mar
Academics, Community engagement, Faculty
Professor bringing passion for set and costume design to Richmond Civic Theatre
23
Feb
Community engagement, Diversity
Earlham College hosting showcase of local artists during Black History Month
06
Feb
Community engagement, Diversity, Entrepreneurship
Restaurant group makes gift in support of recreational tennis programs at Earlham College
19
Jan
Faculty
Mike Bottorff named Earlham College’s new associate vice president of information technology services
18
Jan
Academics, Diversity, Research, Scholarship
Earlham scientists’ paper on LGBTQ+ inclusion in field research published by international journal
17
Jan
Academics, Admissions, Diversity, Faculty
Earlham College hires accomplished educator to lead launch of full engineering major
16
Apr

Resurrecting Church with Activist and Author Shane Claiborne

Time: 4:00 pm
Richmond Room
16
Apr

AfroZumba

Time: 5:15 pm
Runyan 100
16
Apr

Building a World Beyond Violence with Shane Claiborne

Time: 7:00 pm
Bethany Nicarry Chapel
17
Apr

Epic Expo Welcome and Kick-off

Time: 10:00 am
CVPA Birenbaum Arts Atrium
17
Apr

Epic Expo Poster Session

Time: 10:45 am
CVPA Jazz Room, CVPA Bonita Washington-Lacey Classroom, CVPA Lingle Recital Hall
17
Apr

Epic Expo Snack Session

Time: 1:00 pm
LBC ATRIUM
17
Apr

Epic Expo Concurrent Sessions

Time: 1:30 pm
LBC 201, LBC 208, LBC 211A&B, LBC 315A&B, LBC Psychology Lab
17
Apr

Epic Expo Concurrent Sessions

Time: 2:45 pm
LBC 201, LBC 208, LBC 211A&B, LBC 315A&B, LBC Psychology Lab
17
Apr

Spring Awards Convocation

Time: 4:00 pm
Carpenter Goddard Auditorium
17
Apr

Earlham Day Festival

Time: 5:00 pm
AWC 1121, AWC 1121-1, AWC 1121-2, AWC 1121-4, AWC 1121-3
18
Apr

Untalented Show

Time: 6:30 pm
Runyan May Crossen Student Lounge
19
Apr

African Heritage Day

Time: 12:00 pm
Runyan 140, The Heart
19
Apr

Brown Bag Recital

Time: 12:00 pm
CVPA Birenbaum Arts Atrium
19
Apr

ESG General Meeting

Time: 4:00 pm
Runyan 202
19
Apr

Earlham College Spring Choir Concert

Time: 7:30 pm
CVPA Lingle Recital Hall
20
Apr

Final Round: Earlham & Dimick Eastman Grand Challenge

Time: 10:00 am
Richmond Room
20
Apr

Days of Future Past: a concert of classical chamber music and new music for chamber orchestra and electronics.

Time: 7:30 pm
CVPA Lingle Recital Hall
21
Apr

College Meeting for Worship

Time: 1:00 pm
Stout Japanese Garden, Stout Meeting Room, Stout Lobby, Stout Library, Stout Wymondham Room, Stout East Side Porch
EARLHAM ALERT:
We continue to monitor the effects of an industrial fire 1.1 miles from campus.
Campus status
EARLHAM ALERT:
We continue to monitor the effects of an industrial fire 1.1 miles from campus.
Campus status