COVID-19: Keeping our campus safe

Earlham College is committed to keeping our campus and surrounding community safe as we continue to carry out our educational mission. Here, you can find information about how we are protecting our students, faculty, staff and visitors, current COVID-19 policies and procedures, and more.

The information within these webpages is updated as new developments arise. Major changes are announced to students and employees via email in addition to being added to this page. 

Find a vaccination site helps you find locations that carry COVID-19 vaccines and their contact information. Find the vaccination site closest to you.

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Earlham has received federal funding made available to institutions of higher education to be awarded directly to students as emergency financial aid grants. 

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Employee vaccination and test result submission

Earlham employees may submit a copy of their vaccination card or COVID testing results online.

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Latest campus information

Below, find our latest updates on the College’s COVID-19 response as of 27 May 2021.

Use of masks

Faculty and staff who are fully vaccinated will not be required to wear masks indoors and may opt to go maskless when meeting with others who are fully vaccinated. Masks will not be required outdoors regardless of vaccination status.

Earlham-related travel

For fully vaccinated members of the Earlham community, Earlham-related travel can resume immediately. Those wishing to travel internationally will be required to follow CDC travel guidelines.

Access to campus by the public

Members of the public are welcome to enjoy the outdoor areas of campus, but campus buildings are only open to current Earlham students and employees, with several exceptions:

  • The Athletics and Wellness Center will reopen fully June 1. Upon first visit, each visitor will be required to complete a membership form and provide proof of vaccination status. Masks may be required in certain areas.
  • Plans for the reopening of Lilly Library are still evolving and details will be posted as they become available. Access to the library will require proof of full vaccination and keycard access (for exterior doors). Library hours will be determined once the hiring of student workers is finalized. Emeritus profs will have the library added to their access, so once vaccinated, they can use the library during open hours. The archives area is available by appointment only and proof of vaccination is required.
  • The Joseph Moore Museum will reopen to children accompanied by fully vaccinated adults. Masks and social distancing will be required.
  • Stout Meetinghouse will reopen for worship for vaccinated members of the Earlham community and Clear Creek Meeting.
  • Trueblood Preschool, Joseph Moore Museum, and several athletics teams will host outdoor or hybrid summer camps. Children over the age of 2 will be required to wear masks.
  • Outdoor athletics facilities will be available for rental.
  • Admissions will continue to host in-person visits and campus tours; admissions will conduct temperature checks before campus tours and share visitor information with Public Safety.

Campus signage from the 2020-21 school year

COVID-related signage regarding masks and access will be changed/removed across campus this summer.

Phased approach

Earlham has and will continue take a phased approach to reopening its operations to those outside the campus community, and all decisions will align with Indiana state guidelines and the recommendations of the Centers for Disease Control. All plans are pursuant to Wayne County remaining “blue,” the lowest COVID positivity rate.

The campus is preparing for Phase 3, scheduled to begin Aug. 1, 2021. So far, details for Phase 3 include:

  • Proof of full vaccination will be required from all faculty, staff, and students with the exception of those with documented medical or religious exemptions. Documentation should be submitted through the Employee vaccination and test result submission page.
  • For students unable to receive the vaccine before arriving on campus, we will provide testing upon arrival and arrange for vaccination.
  • Our 2021 homecoming celebration, scheduled for Sept. 30-Oct. 3, will be held virtually.

Earlham College will offer in-person learning and living for students this fall.

The College will continue to observe guidance from the CDC along with local and state officials to ensure the safest environment for students and employees as the COVID-19 pandemic evolves.

Classes will begin on Aug. 10, earlier than Earlham traditionally begins, allowing for an extended winter break and a virtual January term (view Earlham’s 2021-22 academic calendar).

Fall opening calendar:

  • Friday, Aug. 7: New student move-in day.
  • Saturday, Aug. 8 and Sunday, Aug. 9: Returning student move-in days.
  • Monday, Aug. 10: Classes begin (first seven-week term).

Visit Earlham’s COVID-19 dashboard for related information about the College.

Visit Wayne County, Indiana Health Department for information regarding Richmond and the surrounding area.

All employees and students are required to get a flu shot this fall unless there is a medical exemption that has been approved by a physician.

Unless they have been fully vaccinated for COVID-19, employees who travel domestically beyond the scope of their normal day-to-day routines are required to quarantine based on current CDC guidelines after returning home and submit a negative test result to the College before returning to work.

Employees placed in quarantine will work remotely, as possible. Employees who cannot work remotely are placed on paid leave as a provision of the Families First Coronavirus Response Act.

Employees are asked to submit a copy of their vaccination record for COVID. Negative results for a COVID test may also be submitted securely online at

If you had planned to come to campus, please carefully follow the procedures developed by Earlham’s Contact Tracing Team. Do not come to campus. If you test positive or feel symptomatic while traveling on an Earlham-sponsored/organized trip or activity, immediately contact the Earlham leader of the activity to determine next steps.

Prevention and care

Get vaccinated! Find a vaccination site nearest you.

The CDC also recommends everyday preventive actions to help prevent the spread of respiratory viruses, including:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.

Be mindful of these symptoms:

  • Fever
  • Cough
  • Shortness of breath

For more information about symptoms, please visit the CDC COVID-19 Symptoms page.

Need to talk to a medical professional?

Indiana State Department of Health COVID-19 Call Center:

Campus health services information hotline:

  • 756-983-1328

Reid Health virtual screenings

Reid Health offers a free virtual COVID-19 screening tool available through its “Reid HealthNOW” urgent care app, so you can connect with a nurse via your smartphone or computer.

Download the free app through Google Play or Apple’s App Store or enroll on your computer through the site.

If the screening determines you have symptoms consistent with COVID-19, you’ll be instructed what to do next.

Next steps