COVID-19: Keeping our campus safe

Earlham College is committed to keeping our campus and surrounding community safe as we continue to carry out our educational mission. Here, you can find information about how we are protecting our students, faculty, staff and visitors, current COVID-19 policies and procedures, and more.

The information within these webpages is updated as new developments arise. Major changes are announced to students and employees via email in addition to being added to this page. 

View the latest campus updates.

View Earlham’s public COVID dashboard.


Find a vaccination site

Vaccines.gov helps you find locations that carry COVID-19 vaccines and their contact information. Find the vaccination site closest to you.

Learn more

CARES Act

Earlham has received federal funding made available to institutions of higher education to be awarded directly to students as emergency financial aid grants. 

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Employee vaccination and test result submission

Earlham employees may submit a copy of their vaccination card or COVID testing results online. Flu vaccination records should also be submitted through this page.

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Latest campus information

Below, find our latest updates on the College’s COVID-19 response.

Follow the isolation and quarantine protocols for exposure or positive cases as listed in the Isolation and Quarantine Protocols PDF.

If you test positive, report your case online and contact the appropriate person: Students should call the Health Services Office (765-983-1328) and complete the Contact Tracing Form. Faculty and staff should notify their supervisor and use the Contact Tracing Form.

Until further notice, off-campus travel for athletics competitions, volunteer service, internships or work-related assignments can resume for those who are fully vaccinated. Anyone venturing off campus for College-related business will be required to wear a mask. This is subject to change based on guidance from the CDC, Wayne County Health Department and Indiana State Department of Health.

In keeping with conference expectations, which are subject to change, student-athletes with approved exemptions may travel with their teams, but are required to wear a mask, practice social distancing, and eat their meals separately.

Those otherwise taking part in other College-sponsored or College-organized travel must be vaccinated. This is the case even if an exemption from vaccination has been granted for a student or employee for on-campus studies and work by the College. This includes activities such as College-sponsored trips, off-campus internships, Earlham Seminar on off-campus excursions, off-campus Bonner projects and EPIC Advantage experiences that take place off campus.

These policies are subject to change based on guidance from the CDC, Wayne County Health Department and Indiana State Department of Health.

Both the Athletics and Wellness Center and Lilly Library will only be accessible to those who have key card access. This includes all current students and employees and fully vaccinated members of the public who have been granted key card access (AWC members, for example). Employees who have an approved exemption are able to access their offices in AWC and the library and will be required to wear masks and practice social distancing. Only those who are fully vaccinated will be allowed to work out in AWC. This is subject to change based on guidance from the CDC, Wayne County Health Department and Indiana State Department of Health.

According to the Centers for Disease Control, Wayne County’s COVID transmission rate has risen to the “substantial” category. As a result, Earlham College and Earlham School of Religion will require mask-wearing in shared public spaces indoors–both for members of the community and visitors to campus. This is effective beginning Friday, Aug. 6. Please ensure that your mask covers your mouth and nose. We will reassess this guidance on Wednesday, Aug. 11, when we have an accurate estimate of the percentage of students and employees who are fully vaccinated.

We ask for your patience as we consider the rapidly changing public health guidance at the national and state level with the emergence of new variants. Even with incomplete records, we know Earlham’s vaccination uptake is much higher than that of the surrounding community and we are taking every effort to ensure the health and safety of our students and employees.

To assist in our assessment, please do the following if you have not already:

Submit your proof of vaccination:

OR Submit your request for exemption:

OR Clarify with Human Resources or Health Services where you are in the vaccination process if you have not started or completed the vaccine sequence.

Please note that those who are unvaccinated will be required to test weekly at their own expense.

Earlham introduced its vaccination mandate and COVID Policy in an effort to return to the full, in-person living and learning experience that we have promised our students. That is what Earlham is known for, and it is what our students and their families expect. We ask all members of the community to continue to act with the common good in mind.

Use of masks

According to the Centers for Disease Control, Wayne County’s COVID transmission rate has risen to the “substantial” category. As a result, Earlham College and Earlham School of Religion will require mask-wearing in shared public spaces indoors–both for members of the community and visitors to campus. This is effective beginning Friday, Aug. 6. Masks are not required outdoors.


  • The Joseph Moore Museum will reopen to children accompanied by fully vaccinated adults. Masks and social distancing will be required.
  • Stout Meetinghouse will reopen for worship for vaccinated members of the Earlham community and Clear Creek Meeting.
  • Trueblood Preschool, Joseph Moore Museum, and several athletics teams will host outdoor or hybrid summer camps. Children over the age of 2 will be required to wear masks.
  • Outdoor athletics facilities will be available for rental.
  • Admissions will continue to host in-person visits and campus tours; admissions will conduct temperature checks before campus tours and share visitor information with Public Safety.

    Phased approach

    Earlham has and will continue take a phased approach to reopening its operations to those outside the campus community, and all decisions will align with Indiana state guidelines and the recommendations of the Centers for Disease Control. Changes to these plans are pursuant to Wayne County achieving “blue,” the lowest COVID positivity rate.

  • The campus is preparing for Phase 3, scheduled to begin Aug. 1, 2021. So far, details for Phase 3 include:

    • Proof of full vaccination will be required from all faculty, staff, and students with the exception of those with documented medical or religious exemptions. Documentation should be submitted through the Employee vaccination and test result submission page.
    • For students unable to receive the vaccine before arriving on campus, we will provide testing upon arrival and arrange for vaccination.
    • Our 2021 homecoming celebration, scheduled for Sept. 30-Oct. 3, will be held virtually.

    Earlham College will offer in-person learning and living for students this fall.

    The College will continue to observe guidance from the CDC along with local and state officials to ensure the safest environment for students and employees as the COVID-19 pandemic evolves.

    Classes will begin on Aug. 9, earlier than Earlham traditionally begins, allowing for an extended winter break and a virtual January term (view Earlham’s 2021-22 academic calendar).

    Fall opening calendar:

    • Friday, Aug. 6: New student move-in day.
    • Saturday, Aug. 7 and Sunday, Aug. 8: Returning student move-in days.
    • Monday, Aug. 9: Classes begin (first seven-week term).

    Visit Earlham’s COVID-19 dashboard for related information about the College.

    Visit Wayne County, Indiana Health Department for information regarding Richmond and the surrounding area.

    All employees and students are required to get a flu shot this fall unless there is a medical exemption that has been approved by a physician. All flu vaccinations must be completed before Nov. 1, 2021.

    For students and employees, Earlham is sponsoring on-campus flu vaccinations on Oct. 19-20 in the AWC field house. Students and employees who take part in these vaccinations do not need to submit proof of vaccination.

    Employees who get a flu vaccination independently, should submit their proof using the Human Resource’s employee vaccination and test result submission page. Students who get their flu vaccine independently should submit proof to [email protected].

    Proof of flu vaccination should include 1) your full name, 2) flu vaccine type, and 3) the date on which the vaccination was administered.

    Unless they have been fully vaccinated for COVID-19, employees who travel domestically beyond the scope of their normal day-to-day routines are required to quarantine based on current CDC guidelines after returning home and submit a negative test result to the College before returning to work.

    Employees placed in quarantine will work remotely, as possible. Employees who cannot work remotely are placed on paid leave as a provision of the Families First Coronavirus Response Act.

    Employees are asked to submit a copy of their vaccination record for COVID. Negative results for a COVID test may also be submitted securely online at Earlham.edu/coronavirus/employee-test-result-submission.

    If you had planned to come to campus, please carefully follow the procedures developed by Earlham’s Contact Tracing Team. Do not come to campus. If you test positive or feel symptomatic while traveling on an Earlham-sponsored/organized trip or activity, immediately contact the Earlham leader of the activity to determine next steps.

    Prevention and care

    Get vaccinated! Find a vaccination site nearest you.

    The CDC also recommends everyday preventive actions to help prevent the spread of respiratory viruses, including:

    • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
    • Avoid touching your eyes, nose, and mouth with unwashed hands.
    • Avoid close contact with people who are sick.
    • Stay home when you are sick.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
    • Clean and disinfect frequently touched objects and surfaces.

    Be mindful of these symptoms:

    • Fever
    • Cough
    • Shortness of breath

    For more information about symptoms, please visit the CDC COVID-19 Symptoms page.

    Need to talk to a medical professional?

    Indiana State Department of Health COVID-19 Call Center:

    Campus health services information hotline:

    • 756-983-1328

    Reid Health virtual screenings

    Reid Health offers a free virtual COVID-19 screening tool available through its “Reid HealthNOW” urgent care app, so you can connect with a nurse via your smartphone or computer.

    Download the free app through Google Play or Apple’s App Store or enroll on your computer through the reidhealthnow.org site.

    If the screening determines you have symptoms consistent with COVID-19, you’ll be instructed what to do next.

    Next steps