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Health Services

The Office of Health Services offers ambulatory care to enrolled Earlham students and provides health services to the campus community during times of crisis. Students with chronic or long-term illness are encouraged to maintain the care of their home practitioner or to establish themselves with a doctor in the community.

We believe students’ health and well-being are critical to their collegiate success. Our goal is to help students reach and maintain an optimal level of good health. 

Health Services’ objectives are to:

  • Provide care for acute illnesses and injuries.
  • Help students learn how to care for minor illnesses or injuries and to determine when it is appropriate to seek medical care.
  • Further their knowledge about their body and health conditions so that they can make responsible decisions about personal health through their lives.
  • Provide information and programs on health issues and wellness.

Office hours

Monday – Friday: 8:30 a.m. to 4:30 p.m.
Closed from 1:00 p.m. to 2:00 p.m. for lunch
While classes are in session


We want to make your visit to Health Services as smooth and pleasant as possible. To reduce your wait time, please call ahead for an appointment. Call 765-983-1328 to cancel your appointment in advance. There is a $25 fee for “no show” appointments with a doctor or nurse practitioner, if you fail to notify Health Services of your cancellation prior to your appointment.

Make sure to bring your health insurance prescription card with you. When you arrive for an appointment or to see a nurse, you will sign in at the front desk and sit in the waiting room. Students are seen in the order in which they sign in or in the order of their appointments unless it is a medical emergency.

Psychiatric Patient Agreement Form

Responsibilities and key information:

Making the most of your visit

  • Inform the nurse/physician of any recent laboratory work handled by another healthcare provider.
  • Ask the nurse/physician for an explanation of anything you do not understand.

  • Be honest and open especially concerning your history.
  • Write down health questions ahead of time — no question is foolish or insignificant.
  • Indicate how long you have had each symptom and be as specific as possible in listing your symptoms.
  • Indicate all medications you are currently taking or have taken within the last three weeks.
  • Do not respond with a simple “yes” or “no” to questions about the conditions of parts of your body — more information is usually needed.
  • If the examination is for employment or a travel program, be sure that the physician records all data on the form provided by the employer, college, etc., and not only what appears on your medical record. There can be an additional charge for completing health forms at a later date.
  • Be sure your healthcare provider checks and records such important basics as your height, weight, blood pressure, pulse and discusses any deviation from normal ranges.

You, as a patient, have a right to know what is being done and why. If in doubt, ask. You also have the right to refuse any tests if you do not receive a satisfactory explanation for why they should be ordered.

  • Take your health insurance information with you.
  • Ask directions to the medical facility if you do not know where it is located.
  • If you will be seeking follow-up treatment at Health Services, ask the off campus healthcare provider for copies of all documentation, or sign a release of information so Health Services staff will know what follow-up services you will need.
  • You are an adult. Unless you sign a release of information, the healthcare provider cannot talk with your parents or other parties about your treatment (except in certain situations).
  • If you need to be admitted to the hospital, let College administrators know. They can help you arrange course work, etc. while you are hospitalized.

  • Students must arrive on time for their schedule appointments, or call Health Services to cancel @ 765-983-1328.
  • Students who are ill and miss classes are responsible for notifying their professors concerning missed classes/assignments. Excuses are not provided by Health Services.
  • Laboratory testing is an important part of a physical examination. Some lab tests can be completed at Health Services, but other lab tests must be done at an off-campus facility. There is a fee for lab tests, which you may submit to your insurance company. We recommend that you call or email Health Services within one week after a test was sent for analysis to obtain results.
  • Students need to understand their fee structure for health-related charges. Ask if you have questions or need clarification.
  • Some charges from Health Services might be covered by your home or student insurance (prescription medications, lab tests, off-campus visits). Because every plan is different, we send a statement to your mailbox for these charges and you are responsible for sending the statement to your insurance. If you the student insurance, the statement should be taken to the Business Office in Carpenter Hall to be filed. Do not throw them away. Your parents do not get a copy unless you send it to them.

Eligibility is for full-time Earlham College undergraduate students and full-time Earlham College M.A.T. and M.Ed. graduate students.

  • No fee is charged to be seen by the doctor, nurse practitioner or a registered nurse. Students are encouraged to see EHS for any health-related concern.
  • Fees are charged for prescription medications, lab work, over the counter medications and some medical treatments.
  • Payment is not due at the time of service. Fees are billed to the student’s account.

Please be aware that prescriptions cannot be returned or refunded. Students must initiate all insurance claims because EHS does not submit to the insurance companies. A statement is sent to the student’s mailbox in Runyan and it is the student’s responsibility to submit the statement to their insurance company.

Contact our staff if you have questions or concerns.


Health Services provides the following:

  • Doctor appointments, walk-in nurse visits and triage for unscheduled doctor visits
  • Care of acute illnesses/and injuries
  • Clinical lab testing
  • Reproductive services including examination, lab tests (including pregnancy testing), treatment and education
  • Immunizations, both general and for travel-related reasons
  • Health education, pamphlets and literature; health-related programs with an emphasis on wellness
  • Over-the-counter remedies for colds, headaches, sore throats, etc.
  • Latex condoms, dental dams and lubricant at wholesale prices; free condoms are often available

Earlham students often require immunizations during their time on campus, whether for routine health reasons or for study abroad.

Health Services is able to administer the following immunizations:

  • Gardasil
  • Hepatitis A
  • Meningitis
  • MMR
  • Tetanus
  • Typhoid

Preparing to travel internationally takes planning. The earlier you prepare for your travel, the more time you have to work around other’s schedules. Some of the necessary planning includes going to see your dentist, getting required vaccinations for the countries you’ll be traveling to or through, getting prescription medications lined up, and talking with your health insurance company.

  • Contact your insurance company about vaccines and prescription medications. Arrange to get all medications prior to leaving for your travel or program. This may be a time consuming matter and should not be put off. Your insurance company may require a note on Earlham letterhead from IPO stating that you are participating on a semester-long program. You will not be able to just go to the pharmacy and pick up five months of your prescription, unless you pay out of pocket. Call your insurance company immediately to determine what will be needed for them to cover this cost; probably a written prescription and a letter from IPO. Keep prescription medications in their original package. Keep all medications in your “carry-on” luggage. Customs may require a copy of the written prescription. Do not stop, alter dosage, or try new medications just prior to traveling. Medication can not be mailed to you.
  • Get required vaccinations at least four weeks prior to leaving. This gives your body time to develop the immunities the vaccine is stimulating. Vaccinations are costly. You may  need to inquire about insurance coverage for vaccines. Vaccines can be cheaper at a “travel clinic” or county health department. Insurance may cover the cost of the vaccine with stipulations; only if you get it through a certain pharmacy or office. Check to se what your insurance company requires. Health Services will take orders for vaccinations; we do not keep a stock of all vaccines. We encourage students to get vaccinations prior to “finals week.” We do not administer vaccinations during May Term, or in the summer. We are closed when classes are not in session. An International Certificate of Vaccination, commonly called a “Yellow Book,” is only necessary when yellow fever vaccination is required. If you already have a Yellow Book, bring it with you, so we can document vaccines we give you.
  • Don’t forget to pack routine, over-the-counter meds that you probably will need. Cold medicine, Tylenol (acetaminophen), allergy meds, something for constipation, as well as anti-diarrheal, all are good things to take with you. It is convenient to have what you need, and not have to try to find a similar drug to what you use at home. While it is nice to help each other out, sharing Tylenol, cold meds, etc. it is against Earlham College policy for professors to administer medications. Please don’t put them in a tight spot by asking them for medications.

Additional areas to consider while at your destination(s):

  • Stay healthy while there. Eat well and be cautious of street vendors. Get a good night’s sleep. Be safe in your conduct: drinking alcohol = easy target. Always go with a friend, travel in pairs or a group.
  • Take care of self. It’s easy to get disenfranchised. Be aware of stress, so do something physical or of value to you: run, play piano, read, go to church, etc. Find comforts with pictures from home or having a special blanket; but avoid frequent e-mails or calls home. Talk to your group leader if you feel you are getting stressed. Don’t hesitate to tell your group leader or professor if you observe someone else getting stressed or struggling. This is not squealing, but may prevent additional problems.
  • Take care of each other. You are now a family. This is your circle of support. Be respectful of each other, don’t be late, and stay well. Give each other space, while also looking out for each other. Don’t be a burden.
  • Avoid sexual situations. There are too many people without moral or ethics to know exactly what their sexual background might be. Avoiding “hooking up” with someone on your travels may be costly to you in STDs, HCGs, exploitation, or mooching off of you. Though someone may seem exotic or rich, that doesn’t mean there won’t be emotional baggage you may have to deal with from them or because of them.
  • Avoid street drugs. Recreational drugs are never a good thing, but especially in a strange place. The drugs may different from what you are used to. Also, taking drugs makes you an easy target.

Remember, your group leader or professor cannot dispense medication.

We want you to have fun and enjoy your travel/study abroad. Follow these guidelines and you are off to a good start!


An additional resource for your travel planning needs:

CDC information

For the most up-to-date travel health information, consult Health Services or the Center for Global Education.

More information and resources

We believe students’ health and well-being are critical to their collegiate success. Our goal is to help students reach and maintain an optimal level of good health. Learn more about our available resources.