Terms and information

Enrollment confirmation

Students confirm their enrollment online the day before classes begin.

Course load

All students registered for a minimum of 12 credits are considered as full-time and will be billed as such unless they have approval from the Registrar for part-time status (only for graduating seniors in their last semester). At the conclusion of this process students registered for more than 18 credits will be billed an overload fee. Applied music lessons are not considered a part of an overload. Other exceptions to this policy are not granted.

Registration/schedule change deadline

The deadline for course registration is the fifth class day of each semester.

Late charges

Careful planning with your adviser should help you avoid late charges. These charges also are applicable to transfer students. Late charges are posted to a student’s account when:

• A student changes their registration after the published deadline: $25 (after early semester break: $50).
• A student fails to submit a declaration of major form by the end of their fourth semester of enrollment or by having attained 60 credit hours: $25.
• A student fails to submit a declaration of major form by the end of their fifth semester of enrollment or by having attained 75 credit hours: $50.
• A student fails to submit a declaration of major form by the end of their sixth semester of enrollment or by having attained 90 credit hours: $100.
• A student fails to submit a declaration of major by the end of each succeeding semester after the sixth semester of enrollment or having attained 90 credit hours: $100.

Policy for reporting end-of-semester grades to students and parents

It is Earlham’s policy to report grades directly to the student. Students are not provided a printed copy of semester grades. Grades are available only via self-service. It is the student’s responsibility to report grades to their parent(s).

Self-service

Students register for classes through self-service, available at TheHeart (Earlham’s portal) online. Academic advisers work with students to assist in decision-making about the courses to be taken. Each semester, students are notified via email of the two-week academic advising period and one-week registration period and policies associated with registration.

Course planning tool

Start exploring the course schedule for the fall or spring semester.

Your academic adviser will also be able to view your plan and this will enable you to utilize your time more efficiently with your adviser during orientation as you prepare for course registration.