Mail and Distribution Center
The Earlham College Mail Center, located in the Runyan Center, is committed to providing customer service in a caring and welcoming atmosphere. We strive to provide professional and knowledgeable support to ensure that the mailing and shipping needs of our students, faculty, and staff are met across campus—our number one goal. Please let us know how we can help make your experience at Earlham College a great one!
Accepted payment methods include cash, credit or debit card, and Apple Pay.
| Location | Runyan Center, Campus Store |
| Hours | Monday – Friday, 9 a.m. – 4 p.m. (Summer hours) Monday – Friday, 9 a.m. – 4:30 p.m. (Academic hours) |
| Contact | Phone: 765-983-1411 & 765-983-1529 Email: [email protected] |
Our services
We are responsible for receiving, processing and distributing the college’s incoming and outgoing mail. We support the high standards of Earlham College by offering this service in a courteous, accurate and timely manner. As an independent mail and distribution center, we adhere to all mailing and shipping regulations set forth by each carrier. When students receive packages, they will be notified by email to be picked up at the staffed counter. Packages will be held for 14 days after they are delivered before returning them to the sender.
| Service | Amenities |
|---|---|
| USPS | Domestic and international mail service with Standard, Priority, Express Overnight, Registered, Certified, Insured, and Media Mail options |
| UPS | Shipping & returns |
| Fed Ex | Shipping & returns |
For Earlham College business, we receive a discounted rate for shipping through all three carriers; however, all community members may use these services.
As an independent mail and distribution center, we adhere to all mailing and shipping regulations set forth by each carrier.
Our products
| Stamps (including international) | Parcel postage (for packages) |
| Priority mail | Priority express mail |
| Certified mail | Shipping supplies/packaging |
| Envelopes |
Important information
Students are assigned a “drawer number” (mailbox) to receive letter mail.
You will receive a three number or two letter combination.
For combinations of letters Turn the dial to the right three times, landing on the first letter on the third turn. Then turn left, pass the second letter once and land on it the second turn. Finally, turn right and land on the last letter. Twist knob to open.
For combinations containing two letters: Turn right three times, landing in the middle of the two letters on the third turn. Then turn left, pass the second letter once and land on it the second turn. Finally, turn right and land on the last letter. Twist knob to open.
Students are encouraged to check their mail drawer frequently. Opening your mail drawer may take some practice. Our staff are happy to assist you in retrieving your mail during open hours; however, we encourage you to become familiar with opening your mail drawer.
Please use the following format when giving your address to others and when using it as a return address to ensure prompt accurate delivery. Always include your “drawer” number since many people on campus have the same first or last names. Never use “PO Box” or “Box” as it may change the destination of your package.
| Required Format | Example |
|
Your Name (First and Last)
|
Timothy Branson
|
When sending mail, use the same format for your return address (Top left corner of envelope or package). The recipient’s address should go directly in the middle of the envelope or package:
UPS, FedEx, DHL, Amazon and other carrier packages are delivered to the Mail Center throughout the day; there is not a set schedule for these deliveries. When you receive a package, you will receive an e-mail notification from our Mail and Distribution Center. (A notification from the carrier does not indicate that we received your package!) Please bring your student ID and pick up your packages at the Post Office counter located in the Campus Store. If you delegate someone else to pick up your package, you must notify the Post Office in advance and provide the name of the delegate who must present a student ID.
Earlham Mail Services accepts returns with a prepaid shipping label that includes a shipping barcode. Returns with only a QR code cannot be accepted. When returning packages through a “Return Service,” please present the package already labeled with the “Return Shipping Label” provided by the shipping service on the package. We cannot generate one for you. Please ensure that all packages are boxed, taped and addressed before presenting them for posting and mailing or we can assist you for a small additional fee.
Federal law prevents us from mailing any package that contains “hazardous” materials. Therefore, we may ask the following questions to make that determination: Does your package contain anything liquid, fragile, perishable or with batteries? These items can be mailed but sometimes with specific shipping conditions.
When returning packages through a “Return Service,” please present the package already labeled with the “Return Shipping Label” provided by the shipping service. We cannot generate one for you.