Fleet Vehicle Information, Public Safety | Earlham College Skip to Content

Fleet Vehicle Information

The Earlham Department of Public Safety is responsible for maintaining the college vehicle fleet. The college fleet is used solely for college-related activities and may not be used for personal trips. A faculty member must accompany students on trips to destinations more than 100 miles away from campus.

Contact the Department of Public Safety at 765-983-1400 with any questions.

Fleet Vehicles

In an effort to reduce carbon emissions and promote sustainability the Department of Public Safety has established the following rules and guidelines for the Earlham fleet of vehicles:

  • The college does not own 15-passenger vans for fleet use and does not allow their use via off campus rental. 
  • The campus fleet consists of two sedans, three 7-passenger minivans and three 12-passenger full size vans.
  • Any reservation for more than seven people will be assigned a full size, 12-passenger van or two minivans.
  • Every effort will be made by the fleet manager to coordinate vehicles to best match the size of the group being transported using the philosophy that smaller vehicles are the preference for all travel.
  • Charges for fleet vehicles are determined by the miles driven, the vehicle used, and length of trip.
  • A minimum daily charge of $10 is charged for any rental.
    • Sedans are .60 or if trip is over 85 miles the charge is $50 a day.
    • Mini vans are .66 per mile or if the trip is over 114 miles the charge is $75 a day.
    • 12-passenger vans are .85 per mile or if the trip is over 106 miles the charge is $90 a day.
  • Fuel is not charged to the user and a fuel card is provided for fill ups prior to returning the vehicle.  Fuel fill ups are the responsibility of the user. Vans must return with more than a ½ a tank or the renting department is charged a service fee of $25.
  • If fleet vehicles are not available to rent the Fleet Manager will try and reserve vehicles through Enterprise. Enterprise rentals do NOT come with fuel cards.
  • Be sure to plan ahead — many of the fleet vehicles are often reserved weeks or months in advance. If a request is submitted and the vehicle that you want is not available via fleet or Enterprise, due to previous reservations, it will be suggested to contact Wetzel for rental options.
  • Regardless of driving an EC Fleet Vehicle, an Enterprise Vehicle or for another rental company, you must be a certified driver through Public Safety to be covered by our insurance.
  • If an accident occurs while you are in possession of the vehicle, the renting department is responsible for all fees incurred that are not covered by insurance.

— Updated August 7, 2019

Print Friendly and PDF