Home : Earlham Summer : Frequent asked questions

Frequently asked questions

What is Earlham Summer and who can attend?

The Earlham Summer program is a pre-college opportunity for rising high school sophomores, juniors and seniors that are current Indiana residents. The program will offer a college classroom experience and one credit hour in an academic subject of their choice, in addition to co-curricular opportunities. The Earlham Summer program is a six-day residential experience, occurring June 18 – June 23 (week 1) or June 25 – June 30, 2023 (week 2).

Where is Earlham Summer?

Earlham Summer programs will take place on the campus of Earlham College. Our 800-acre campus is nestled in the heart of Richmond, Indiana, a small city of about 40,000 residents located on the eastern border of the state. By car, Richmond is about an hour from Indianapolis, two hours from Ft. Wayne and three-and-a-half hours from Evansville.

Will I receive a college credit/transcript?

Yes, one credit hour will be issued at the time of completion of Earlham Summer and all required coursework. An official Earlham College transcript will also be issued upon completion.

Where/how can I apply the college credit?

Earlham Summer programs’ credit hour will be transferable to Earlham College as an elective credit hour. Other accredited institutions of higher education will determine transferability per their guidelines.

Can I stay for both weeks?

We do allow for registration for both week one and week two, based on availability. The same course cannot be repeated, so alternate coursework would be required. Please also note that if a participant is signed up for both weeks of Earlham Summer programs, afternoon and co-curricular activities will repeat from week one to week two.

What is the cost of the program?

Costs range up to $500 and are determined by annual family income and household size. Families will be notified of their cost upon registration. The cost of the program includes all meals, housing, books and supplies and sponsored activities. (The residential six-day camp is valued at $2000, but through generous alumni donations, Earlham Summer is being offered at a significantly reduced rate for summer 2023.)

How many students attend Earlham Summer?

Approximately 120 students attend the Earlham Summer Programs. Each six-day session of camp will have 60 students attend. Class sizes are capped at 15 students so that students receive individual attention from the teaching faculty.

What does a typical day at Earlham Summer include? Is there free time?

Students are required to attend all class sessions, as well as meetings and evening events. While there is some free time on certain evenings, the majority of the day is highly structured. Please note students may have to complete homework assignments or study during their free time. Tentative daily schedule:

8 a.m. – 8:45 a.m.BreakfastDining Hall
9 a.m. – 10:30 a.m.ClassVarious locations
10:30 a.m. – 10:45 a.m.Cell phone break 
10:45 a.m. – NoonClassVarious Locations
Noon – 1 p.m.LunchDining Hall
1:15 – 3 p.m.Co-curricular activity/ Off campus excursionVarious locations
3 p.m. – 3:15 p.m.Cell phone break 
3:15 p.m. – 4 p.m.Admissions activityLandrum Bolling Center
4 p.m. – 6 p.m.Independent/group workLibrary, Co-Lab, CST
6 p.m. – 6:45 p.m.DinnerEarlham Dining Hall
6:45 p.m. – 8:30 p.m.Independent/group workLibrary, Co-Lab, CST
9 p.m. – 10 p.m.RA meetingsResidence Hall
10 p.m. – 10:30 p.m.Room checksResidence Hall

What forms are required to attend?

Starting in mid-April, a series of forms will be emailed to all camp registrants. These forms include:

  • Earlham College Risk, Release and Waiver of Liability Form for Minors Programs
  • Earlham College Media Release for Minors Programs
  • Camp Health History Form
  • Camper HealthCare Recommendations Licensed Medical Personnel
  • Earlham Release of Liability-AWC
  • Earlham College Equestrian Barn Waiver
  • Intent to participate

All forms must be submitted no later than June 1, 2023. Failure to do so would result in removal from Earlham Summer Programs. Questions and forms can be directed to [email protected].

If you would like an early start on these forms, they are available on Box for download.

Will participants be led or monitored throughout the program?

Yes, Earlham Summer participants will be led by camp counselors and resident assistants. Small group activities and large group activities will be utilized throughout the program.

Do I need extra spending money?

All costs associated with Earlham Summer programs are included in the fee schedule. However, a small amount of spending money ($25-40) for snacks, souvenirs and/or incidentals can be brought.

Can I bring my car?

While participants can drive themselves to Earlham Summer programs, they are required to stay on campus for the entire duration of the week. If you choose to bring your car, Earlham Summer staff will collect your keys during check in and issue you a parking pass.

Do I need to stay for the entirety of the program?

Yes, all participants are required to stay through the entirety of the Earlham Summer program week they are registered for. The program will conclude at 1 p.m. on Friday, June 23 and 1 p.m. on Friday, June 30, 2023, respectively. Move out will occur from 1 – 3 p.m., immediately following the closing ceremony.

Is there a curfew?

Earlham Summer staff is trained to supervise and ensure the safety of all campers. We will have a curfew throughout the duration of the program. Students are required to be in their assigned room in the residence hall by 10:30 p.m. Room checks will occur every night.

What if I need medical attention during the week?

If an Earlham Summer participant becomes ill during regular business hours, (9-5) they will be taken to the Earlham College Health and Wellness offices. Students are required to bring their insurance card. If the student becomes ill during the evening, the program director will escort them to Reid Hospital. The emergency contact of the student will be contacted as soon as possible. Medications will be held and dispersed by Earlham College nursing staff in conjunction with Earlham Summer Associate Director.

What safety measures are in place?

Our staff is trained in camp protocols and procedures. In addition, Earlham College Public Safety is committed to creating and maintaining a safe and secure environment by providing effective, efficient and consistent service to every member of the college community.

Public Safety is an integral part of campus life and on duty 24-hours a day, year-round, patrolling campus and responding to emergencies and requests for assistance.

Can I request a roommate?

Yes, students can request a roommate by emailing both names to [email protected]

What will the housing and food be like?

All Earlham Summer participants will be staying in Earlham Hall Residence Hall on campus. Rooms will consist of a double room (two twin-XL beds). Each occupant of the room will have access to a bed, closet, desk and nightstand. Linens will be provided.

Food services will consist of 15 meals total during the six-day programs. Three meals Monday-Thursday (breakfast, lunch, dinner), dinner on Sunday; breakfast and lunch on Fridays.
All meals will be served in the dining hall on campus with food provided by our college provider, Intermezzo. Dietary issues or concerns should be directed in advance to earlhamsumm[email protected] so they can be shared with dietary services.

When planning what to bring, what should I consider?

  1. Label belongings: Include your first and last name on as many belongings as possible. You’d be surprised how many campers bring identical items.
  2. Bring layers: Although summer temperatures can hit the 90s, Indiana evenings and mornings can be cool.
  3. Bring a few plastic bags: Clothes and shoes can get muddy, so pack some spare bags for such occasions.
  4. Contact the camp staff regarding medications: If your child needs to take medication daily or has allergies, the Earlham Summer program Daily Medication Log will be utilized to disperse all medications.

What else is good to pack for Earlham Summer programs?

  • Reusable water bottle
  • Jacket/sweatshirt
  • Multiple bathing suits & sunscreen
  • Towels (shower & beach)
  • Multiple sets of socks and undergarments
  • Toiletries (toothbrush, toothpaste, soap, deodorant, shampoo, etc.)
  • Shower caddy to keep toiletries together (or a shower lanyard)
  • Shower shoes and sandals or flip-flops 
  • Closed-toe tennis shoes, sneakers
  • Medication
  • Pajamas
  • Bug repellant
  • Pre-stamped envelopes, writing paper, pens
  • Raincoat/poncho
  • T-shirts, shorts, pants, and long sleeve shirt
  • A slice of home (photos, notes, stuffed animal, etc.)

What items should not be packed for Earlham Summer programs?

  • Video game devices
  • iPads, laptops, large electronic devices
  • Valuables (jewelry, watches, etc.)
  • Candles or other flammable items

What are the check-in/-out procedures?

Check in will occur on Sunday, June 18, 2023 and again on Sunday, June 25, 2023 for each week of camp, respectively. Check in will occur in the Athletic and Wellness Center (campus map). Parking is available in Lot F with overflow lot in Lot E. Parking passes will not be needed for families dropping students off. However, parking passes will be necessary for students who drive themselves and wish to park their car for the week. These will be issued at check-in for students.

Check-in time is from 1 – 3 p.m. Early and late arrival are by previous arrangements only. Parents/guardians will be allowed access to assist in students move in to their rooms, however families will be asked to leave campus no later than 4:30 p.m.

Check out will occur on Friday, June 23, from 1 – 3 p.m. for the first camp session and on Friday, June 30, from 1 – 3 p.m. for the second session. Parents and guardians must be responsible for picking up their designated student. Allowances for alternate pick-up arrangements cannot be made without prior approval by Earlham Summer staff in writing.

A closing ceremony will be conducted during the Friday lunch hour in the Dining hall from noon – 1 p.m. Up to two guests per student are welcome to attend lunch/closing ceremonies with their students, but must RSVP by emailing [email protected] no later than June 1, 2023.

Please note: Students who have registered for both weeks of Earlham Summer will be required to leave campus on the afternoon of June 23, 2023 or during the day June 24, 2023. Parents or guardians are required to check out their student and check them back in for the subsequent week as described above.

Will there be any off-campus field trips?

Yes, off-campus field trips will be included in the Earlham Summer programs to Levi Coffin State Historic Site and Cope Environmental Center, both located within 15 miles of campus. Busing services will be provided by Richmond Community Schools.

What is the COVID-19 policy?

Per the College’s current policy, with CDC guidance, all camp participants must be fully vaccinated for COVID 19. Vaccination records will be required prior to the arrival at Earlham Summer programs. COVID testing will also be available to campers during the course of the week through Health Services.

If a student becomes ill with COVID-19 while attending Earlham Summer, the emergency contact will be required to pick up the participant within the same day of notification.

What is the policy on alcohol and drugs?

Alcohol and drugs are not permitted. The possession and/or consumption of alcohol in public, within academic and co-curricular buildings, athletic and equestrian facilities, barns and maintenance facilities, outdoor spaces or any other location is prohibited and will result in immediate removal from Earlham Summer programs. Parents/guardians will be contacted to pick up their student immediately if such an occurrence ensues.

We continue to monitor the effects of an industrial fire 1.1 miles from campus.
We continue to monitor the effects of an industrial fire 1.1 miles from campus.