I. Scope

The following applies to all students who enroll in programs at Earlham College and the Earlham School of Religion.

II. Policy Statement

  1. Each student attending Earlham assumes responsibility to pay all College-related expenses not covered by financial aid.
  2. If a student’s account is delinquent and satisfactory payment arrangements have not been made, the College may take any steps necessary to collect the balance due including, but not limited to:
    • preventing a student from registering for classes or confirming a previous registration,
    • preventing a student from participating in housing lotteries,
    • withholding official transcripts or diplomas,
    • asking a student to leave campus,
    • turning an account over to a collection agency, or
    • taking legal action to collect the balance due. Any costs incurred in collecting a student account, up to 50 percent of the balance due, will be charged to the student.
  3. Students who withdraw from Earlham must make arrangements to meet all outstanding financial obligations to Earlham. Examples of such obligations are tuition and fees, room and board, library fines, bookstore accounts, health-related fees and so on. Official transcripts will not be released until payment of all obligations has been made in full.
  4. Each graduating senior must pay all financial obligations to the College prior to graduation. An Earlham College diploma will not be awarded until this obligation is met.

Policy specifications

Last revision: 11/07/2023
Responsible office: Business
Approved by: Chief Financial Officer
Effective date: 11/07/2023
Related policies: Return of Title IV Financial Aid and Reduction of Charges (Earlham College)
Return of Title IV Financial Aid and Reduction of Charges (School of Religion)
Tuition & Fees
Associated division(s):
Associated audience(s):
Associated container(s):
Policy home: https://earlham.edu/policy/student-financial-responsibility