I. Scope

This policy applies to the assignment of offices and programs into vacant space and to the construction/reconstruction of new or existing space.

II. Introduction

This policy does not apply to the assignment/reassignment of spaces currently used as faculty offices (assigned by the Associate Academic Dean), classrooms or laboratories (assigned by the Registrar), student rooms (assigned by the Director of Residence Life) or to the construction of entire new facilities.

III. Policy

A. Single Rooms and Offices

Assignment of a single office space to an employee or to a program may be done by the Dean or the Vice President (or their designate) to whom the previous occupant reported.

B. Multiple Rooms and Offices

When more than one room or office is vacant or when new spaces are created through construction or reconstruction, Senior Staff (Deans and Vice Presidents) will consult with the Space Allocation Committee for guidance. The Facilities Group may be consulted prior to making a recommendation. Following the receipt of proposals and after consultation, the Senior Staff will make a recommendation to the President.

Policy specifications

Last revision: 10/01/2005
Responsible office: Finance & Administration
Approval date: 10/01/2005
Effective date: 10/01/2005
Associated division(s):
Associated audience(s):
Associated container(s):
Policy home: https://earlham.edu/policy/space-allocation-policy