Discrimination and Harassment Grievance Procedures

These procedures apply to all alleged Prohibited Conduct as described in Earlham’s Nondiscrimination and Anti-Harassment Policy, as well as its policy on Sex Discrimination and Sex-based Harassment, when involving Earlham College and Earlham School of Religion (“Earlham”) students, staff, teaching and administrative faculty members, or third parties engaging in or attempting to engage in an Earlham Educational Program and Activity.

Consistent with its commitment to addressing unlawful discrimination and harassment, Earlham College complies with multiple laws that prohibit discrimination and harassment, including but not limited to Titles VI and VII of the Civil Rights Act of 1964; Title IX of the Education Amendment s of 1972; the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990, as amended; the Age Discrimination Act of 1975; and relevant state and local laws.

These procedures describe an administrative process to resolve complaints of alleged violation of Earlham’s Nondiscrimination and Anti-Harassment Policy and its policy on Sex Discrimination and Sex-based Harassment.

Employees or students found responsible for engaging in Prohibited Conduct are subject to disciplinary action as described in these procedures.

The procedures below may also be used to address collateral misconduct arising from the investigation of or occurring in conjunction with reported discrimination and harassment. In such circumstances, the Responsible Compliance Officer may consult with Earlham officials who oversee such conduct (e.g., Human Resources, Student Conduct, Academic Affairs) to solicit their input as needed on what charges should be filed, but the exercise of collateral charges under these procedures is within the discretion of Responsible Compliance Officer. All other allegations of misconduct unrelated to incidents covered by the Policy will be referred to the appropriate process and addressed separately through procedures described in Earlham’s Student Handbook, Faculty Handbook (College or School of Religion), or Employee Manual.

Download the Discrimination and Harassment Grievance Procedures

Also see:

• Nondiscrimination and Anti-Harassment Policy
• Sex Discrimination and Sex-based Harassment
• Reporting Harassment, Discrimination, and Misconduct

For discrimination and harassment  (not based on sex or disability)

The Chief Diversity Officer coordinates institutional response in collaboration with the offices of Human Resources or the Provost.

Office of the President
Chief Diversity Officer
Gariot P. Louima, PhD
Vice President for Strategic and Diversity Initiatives
Office of the President
Phone: 765-983-1208
Email: [email protected]

The Office of Human Resources determines reasonable accommodations for qualified employees with disabilities.

Office of Human Resources
Tracy Amyx
Human Resources Director
Phone: 765-983-1628
Email: [email protected]

The Associate Vice President for Student Life serves as the Student Conduct Officer, with responsibility for initiating an investigation of alleged student violation of Earlham policy.

Student Life
Student Conduct Officer
Shane Peters, MS.Ed.
Associate Vice President for Student Life
Phone: 765-983-1317
Email: [email protected]

For sex discrimination and sex-based harassment allegations

General Contact for the Office of Title IX
Visit https://earlham.edu/title-ix-information
Email [email protected]

Title IX Coordinator
Beth M. Birky, Ph.D.
Director of Title IX and Equal Opportunity
Human Resources #301
Phone: 765-983-1346
Email: [email protected] 

Deputy Title IX Coordinator for Athletics
Cathryn Dickman, MPH
Athletics and Wellness Center, # 2105
Phone: 765-983-1889
Email: [email protected]

For student disability accommodations and related policy violation allegations

The Section 504 Coordinator determines reasonable accommodations for qualified students with disabilities.  

Section 504 Coordinator
Jennifer James
Director of Disability and Access Services
Phone: 765-983-1390
Email: [email protected]

To report externally

Concerns about the Earlham’s application of this Policy and compliance with certain federal civil rights laws may also be addressed to:

Office for Civil Rights (OCR)
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-1100
Customer Service Hotline #: 800-421-3481
Fax: 202-453-6012
TDD#: 877-521-2172
Email: [email protected]
Web: http://www.ed.gov/ocr

Office for Civil Rights (OCR)-Chicago Office
U.S. Department of Education
John C. Kluczynski Building
230 S. Dearborn Street, 37th Floor
Chicago, IL 60604
Telephone: 312-730-1560
Fax: 312-730-1576
TDD#:  800-877-8339
Email: [email protected]

For complaints involving employee-on-employee conduct: Equal Employment Opportunity Commission (EEOC). Visit https://www.eeoc.gov/contact-eeoc.