Move-in day

8 a.m.-Noon – Athletics and Wellness Center

Residence Life check-in for new students starts at the Athletics and Wellness Center (AWC). You can park in the lots immediately outside of the AWC. There will be volunteers to direct you where you need to go.

Once inside the AWC, check-in with Residence Life to pick up your key. During this time, you will also check-in with New Student Orientation from which you will receive a schedule for the weekend. You will also have the opportunity to visit the tables of various campus offices, including representatives from the Office of the Registrar, Dining Services, Public Safety, local businesses and more.

When leaving the AWC, volunteers will direct you to your residence hall. There will be volunteers available to help unload your vehicle outside of each of the first-year residence halls. Once the vehicle is unloaded, one member of the family must move the vehicle to a parking space so that other families are able to unload their vehicles. Volunteers will direct you where to park and will assist in moving your items to your room.

Noon-9 p.m. – Office of Student Life

Residence Life check-in moves to the Office of Student Life midday. New students will pick up keys and New Student Orientation information and schedule from staff members stationed in our main office, located on the first floor of Earlham Hall. Volunteers will not be available to assist with unloading and moving items into rooms once check-in has relocated to the Office of Student Life.

New students who need to arrive early, can request to move-in up to one night early.  The cost for early arrivals is $50.00.  Students requesting to arrive more than one night early may incur an additional cost of $20 for each night they are hoping to arrive early.

New students wishing to request an early arrival should complete the Early Arrival Request Form located in the housing portal.  This form will be available beginning in May and should be submitted no later than 5pm on Monday, August 17, 2026.

• Students who complete the early arrival form by the above deadline and are requesting one night of early arrival are automatically approved for an early arrival.
• Students requesting more than one night of early arrival and those who submit this form after the above deadline are not automatically approved and should seek alternate housing options while their request is reviewed.
• All communication and updates about the status of your request will be shared in your housing portal.

Some groups have already been approved for an early arrival, including:

• August Wilderness Participants
• New International Students arriving for New International Student Orientation on August 19th
• Some Fall Athletic Teams (check with your coach!)

Students who are verified as members of these groups will automatically be added to our Early Arrival list at no cost to the student.

The faculty, staff, and/or coaches leading the above groups are responsible for coordinating a move-in date/time with our office for their group. They are also responsible for providing our office with a list of students who are members of their group. If you are part of one of the groups above, please reach out to the person coordinating your group’s arrival for more information about your move-in.

If you are unsure if you are a member of an above group, or you need to arrive earlier than your group’s approved arrival date/time, please complete the early arrival form so we can explore what options might be available for you.

Please contact Residence Life if you have any questions about arriving early.

New students who have completed their housing application by the priority deadline of May 15th will be able to view their housing & roommate information in the housing portal starting on June 15th.  Assignments are made based on information provided in the roommate profiles contained in the housing application accessible through the Housing Portal. We encourage you to contact your roommate prior to move-in to learn more about them and to discuss what each is planning to bring.

Room change requests for the fall semester will be processed beginning early September.

Sunday, August 23rd

10 a.m.-9 p.m. – Office of Student Life

Pick up your key from staff members stationed in our main office located on the first floor of Earlham Hall. Volunteers will not be available to assist with unloading and moving items into rooms.

After 9pm – Public Safety

Pick up your key from Public Safety.

Monday, August 24th

9 a.m.-9 p.m. – Office of Student Life

Pick up your key from staff members stationed in our main office located on the first floor of Earlham Hall. Volunteers will not be available to assist with unloading and moving items into rooms.

After 9pm – Public Safety

Pick up your key from Public Safety.

Tuesday, August 25th

9 a.m.-9 p.m. – Office of Student Life

Pick up your key from staff members stationed in our main office located on the first floor of Earlham Hall. Volunteers will not be available to assist with unloading and moving items into rooms.

After 9pm – Public Safety

Pick up your key from Public Safety.

Arriving after August 25th?  Please send us an email at [email protected] to let us know when you plan to arrive so we can direct you to the appropriate check-in location.

Returning students who need to arrive early, can request to move-in up to one night early.  The cost for early arrivals is $50.00.  Students requesting to arrive more than one night early may incur an additional cost of $20 for each night they are hoping to arrive early.

Returning students wishing to request an early arrival should complete the Early Arrival Request Form located in the housing portal.  This form will be available beginning in May and should be submitted no later than 5pm on Monday, August 17, 2026.

• Students who complete the early arrival form by the above deadline and are requesting one night of early arrival are automatically approved for an early arrival.
• Students requesting more than one night of early arrival and those who submit this form after the above deadline are not automatically approved and should seek alternate housing options while their request is reviewed.
• All communication and updates about the status of your request will be shared in your housing portal.

Some groups have already been approved for an early arrival, including:

• August Wilderness Staff
• New Student Orientation Staff
• Some Fall Athletic Teams (check with your coach!)

Students who are verified as members of these groups will automatically be added to our Early Arrival list at no cost to the student.

The faculty, staff, and/or coaches leading the above groups are responsible for coordinating a move-in date/time with our office for their group. They are also responsible for providing our office with a list of students who are members of their group. If you are part of one of the groups above, please reach out to the person coordinating your group’s arrival for more information about your move-in.

If you are unsure if you are a member of an above group, or you need to arrive earlier than your group’s approved arrival date/time, please complete the early arrival form so we can explore what options might be available for you.

Please contact Residence Life if you have any questions about arriving early.

Returning students can access the Housing Portal to view their housing assignment chosen during room selection. For those who did not participate in room selection, housing and roommate assignments are made based on information provided in the roommate profiles contained in the housing application accessible through the Housing Portal beginning on June 15th. We encourage you to contact your roommate prior to move-in to learn more about them and to discuss what each is planning to bring.

Room change requests for the fall semester will be processed beginning early September.