Move-in day

On behalf of the Office of Residence Life and Earlham College, we are excited to welcome you to your home away from home at Earlham! We know that move-in can be stressful, and we want you to feel as confident in the process as possible. Our residence life staff is ready to welcome you and support your transition to Earlham. Read on for information about move-in, what to bring/not to bring and for answers to many of your housing-related questions.

Fall 2021 move-in days are:

Friday, August 6 for new students
Saturday-Sunday, August 7-8 for returning students

We look forward to seeing you this fall!

WHAT TO EXPECT ON MOVE-IN DAY

  • Are you unsure what the fall might look like as we continue to respond to the current coronavirus pandemic? Read more about our campus’s evolving response to COVID-19.
  • Do you have a question about moving to campus, living on campus or something else? Check out our frequently asked questions.
  • If you want to learn more about what community living looks like in action, explore our expectations for community living.
  • Review our recommendations for things you should bring and things to leave at home.
  • Learn more about what our residential communities have to offer in amenities. This information will assist you and your roommates when coordinating what to bring.
  • Not familiar with the campus? Please review the campus map.
  • If you have questions, please contact the Office of Residence Life at 765-983-1317 or by email: [email protected]

NEW STUDENT MOVE-IN INFORMATION

7 a.m.-Noon – Athletics and Wellness Center

Residence Life check-in for new students starts at the Athletics and Wellness Center (AWC). You can park in the lots immediately outside of the AWC. There will be volunteers to direct you where you need to go.

Once inside the AWC, check-in with Residence Life to pick up your key. During this time, you will also check-in with New Student Orientation from which you will receive a schedule for the weekend. You will also have the opportunity to visit the tables of various campus offices, including representatives from the Office of the Registrar, Dining Services, Public Safety, local businesses and more.

When leaving the AWC, volunteers will direct you to your residence hall. There will be volunteers available to help unload your vehicle outside of each of the first-year residence halls. Once the vehicle is unloaded, one member of the family must move the vehicle to a parking space so that other families are able to unload their vehicles. Volunteers will direct you where to park and will assist in moving your items to your room.

 

Noon-9 p.m. – Office of Student Life

Residence Life check-in moves to the Office of Student Life midday. New students will pick up keys and New Student Orientation information and schedule from staff members stationed in our main office, located on the first floor of Earlham Hall. Volunteers will not be available to assist with unloading and moving items into rooms once check-in has relocated to the Office of Student Life.

New students are able to request an early arrival if they need to move-in to campus sooner than New Student Move-In Day. All students moving in early are charged an early arrival fee* of $50 per night.  New students wishing to request an early arrival should complete the Early Arrival Request Form specifically for new students. This form becomes available in July.

*Note: some groups may be exempt from the early arrival fee. These include (but are not limited to):

  • New international students arriving beginning the Thursday prior new student move-in.
  • Fall athletes participating in practices beginning before new student move-in day(check with your coach to confirm your practice schedule and move-in date)

Please contact the Office of Residence Life if you have any questions about arriving early.

New students who have completed their housing application and alcohol assessment will receive roommate assignments in early July. Assignments are made based on information provided in the roommate profiles contained in the housing application accessible through the Housing Portal. We encourage you to contact your roommate prior to move-in to learn more about them and to discuss what each is planning to bring.

Room change requests for the fall semester will be processed beginning early September of the same semester.

After you have checked in with residence life and picked up the key to your room, you can pick up your student ID card from the Public Safety staff. This ID card allows you to access your residence hall and use your meal plan.

RETURNING STUDENT MOVE-IN INFORMATION

10 a.m.-9 p.m. – Office of Student Life

Pick up your key from staff members stationed in our main office located on the first floor of Earlham Hall. Volunteers will not be available to assist with unloading and moving items into rooms.

Returning students are able to request an early arrival if they need to move into campus sooner than the Returning Student Move-In Day. All students moving in early are charged an early arrival fee* of $50 per night. Returning students wishing to request an early arrival should complete the Early Arrival Request Form specifically for returning students. This form will be available for students in early July.

*Note: some groups may be exempt from the early arrival fee.  These include (but are not limited to):

  • Fall athletes participating in practices beginning before Returning Student Move-In Day (check with your coach to confirm your practice schedule and move-in date)
  • Students participating in pre-term programs such as the Peace Corp Prep program, Fullbridge, etc.

Please contact the Office of Residence Life if you have any questions about arriving early.

Returning students can access the Housing Portal to view the housing assignment chosen during room selection. For those who did not participate in room selection, housing and roommate assignments are made based on information provided in the roommate profiles contained in the housing application accessible through the Housing Portal. We encourage you to contact your roommate prior to move-in to learn more about them and to discuss what each is planning to bring.

Room change requests for the fall semester will be processed beginning early September of the same semester.

More information and resources

The Office of Student Life works behind the scenes to keep you safe, healthy and fulfilled throughout your journey at Earlham College. Whether you are looking for academic advice, a shoulder to lean on, or opportunities for personal and professional growth, our team is here to support you through it all.