Guidelines for committee actions

Guidelines for Academic Advisory Committee Actions and Financial Aid Eligibility

I. ACADEMIC CAUTION

This designation does not appear on a student’s permanent academic record.

Credit hours

First-year:

• 6 credit hours short at the end of either semester.

Upperclass:

• 6 credit hours short in any semester.
• 6 credit hours short cumulative.

GPA – All Students

• Semester: Less than or equal to 1.75 in either semester.
• Cumulative: Less than or equal to 2.0 at the end of the second semester.

To be removed from Caution:

The student must pass 15 credit hours with a C average (2.00) or better in the following semester. In addition, the student’s cumulative GPA and cumulative credits must exceed the criteria specified above.

II. PROBATION

This designation appears on a student’s permanent academic record. Students on probation are not eligible to participate in off-campus study programs.

Credit Hours

First-year:

• 9 credit hours short in any semester.

Upperclass:

• 9 credit hours short in any semester;
• 9 credit hours short within two successive semesters;
• 12 credit hours short cumulatively.

Cumulative GPA

First-year:

• Less than or equal to 1.55 at end of first semester;
• Less than or equal to 1.65 at end of second semester.

Upperclass:

• Less than or equal to 1.75 at the end of the third semester;
• Less than 2.00 at the end of the fourth and fifth semesters.

Semester GPA

All Students:

• Less than or equal to 1.55.

To be removed from Probation:

• The student must pass 15 credit hours with a C average (2.00) or better in the following semester. Moreover, the student’s cumulative GPA and cumulative credits must exceed the criteria specified above.
• Students removed from Probation in the following semester. Students who are still deficient in credits are required to submit a proposal on how they intend to make up credits for graduation. Proposals must be submitted to the Registrar no later than mid-semester of the following semester.
• Students removed from Final Probation remain on Probation for at least one semester.

III. FINAL PROBATION

This designation appears on the student’s permanent academic record. Students on Final Probation are not eligible to participate in off-campus study programs, Ford/Knight projects, or co-curricular activities or organizations. Students on Final Probation may not take more than 15 credit hours in the coming semester. Incompletes may be requested only with medical documentation.

A student on Final Probation who is not making normal academic progress or not attending classes may be asked to leave the campus and suspended for the remainder of the semester.

Credit Hours

First-year:

• 12 credits short at the end of either semester or 15 credits short cumulatively.

Upperclass:

• 12 credit hours short in any semester;
• 12 credit hours short within two successive semesters;
• 15 credit hours short cumulatively.

Cumulative GPA

First-year:

• Less than or equal to 1.35 at the end of the first semester;
• Less than or equal to 1.45 at end the second semester.

Upperclass:

• Less than or equal to 1.55 at the end of the third semester;
• Less than or equal to 1.65 at the end of the fourth semester;
• Less than or equal to 1.75 at the end of the fifth semester;
• Less than 2.00 at the end of the sixth semester and thereafter.

Semester GPA

All Students:

• Less than or equal to 1.45.

To be removed from Final Probation:

• Students must pass 15 credit hours with a C average (2.00) or better in the following semester. Students who are still deficient in credits are required to submit a proposal on how they intend to make up credits for graduation. Proposals must be submitted to the Registrar no later than mid-semester of the following semester.
• Students removed from Final Probation will remain on Probation for at least one semester.

IV. SUSPENSION

This category usually applies to students who are on Final Probation and do not complete 15 credit hours with a C average (2.00) or better. A student who does not fulfill the terms of Probation may also be suspended.

• Enrollment is terminated for two semesters (summer counts as one semester), or for a length of time determined by the Academic Advisory Committee.
• Students who are suspended from the College are not permitted to be on campus nor attend campus events during the suspension period.
• Students who are suspended from the College twice cannot be readmitted.

Appeal

A student may appeal to the Advisory Committee for reconsideration of Final Probation status by the 10th class day of the semester or Suspension only on the basis of new evidence within 48 hours of notification. New evidence includes documentation of medical considerations that prevented completion of academic work or documentation of extenuating circumstances preventing completion of academic work and a letter of support from an instructor. No exceptions are granted to this policy.

Readmission Process

A student who wants to return to Earlham following an academic suspension should request an application for Readmission from the Registrar’s Office. Applications should be submitted one month prior to the semester for which the student wants to re-enroll, but the period between suspension and readmission must be one semester and one summer.

A student must submit a written evaluation of his/her time away. In the evaluation, the student must demonstrate a strong commitment to improving his/her past academic record. In addition, a student who has been suspended and wishes to apply for readmission must meet the criteria found in his/her letter of Suspension from the College. The criteria normally includes successfully taking courses elsewhere and/or receiving counseling/study skills for an extended period of time.

A suspended student who is readmitted is placed on Final Probation. Financial aid may be reinstated upon the student’s readmission to the College. For one semester after readmission, students are considered to be making satisfactory progress for aid purposes, although they may initially be below the minimum expectations described as Satisfactory Academic Progress for Financial Aid Eligibility.