Guidelines for Committee Actions : Earlham College

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Guidelines for committee actions

Guidelines for Academic Advisory Committee Actions and Financial Aid Eligibility

I. ACADEMIC CAUTION

This designation does not appear on a student’s permanent academic record.

Credit hours

First-year:

6 credit hours short at the end of either semester.

Upperclass:

6 credit hours short in any semester.
6 credit hours short cumulative.

GPA – All Students

Semester: Less than or equal to 1.75 in either semester.
Cumulative: Less than or equal to 2.0 at the end of the second semester.

To be removed from Caution:

The student must pass 14 credit hours with a C average (2.00) or better in the following semester. In addition, the student’s cumulative GPA and cumulative credits must exceed the criteria specified above.

II. PROBATION

This designation does not appear on a student’s permanent academic record. Students on probation are not eligible to participate in off-campus study programs.

Credit Hours

First-year:

9 credit hours short in any semester.

Upperclass:

9 credit hours short in any semester;
9 credit hours short within two successive semesters;
12 credit hours short cumulatively.

Cumulative GPA

First-year:

Less than or equal to 1.55 at end of first semester;
Less than or equal to 1.65 at end of second semester.

Upperclass:

Less than or equal to 1.75 at the end of the third semester;
Less than 2.00 at the end of the fourth and fifth semesters.

Semester GPA

All Students:

Less than or equal to 1.55.

To be removed from Probation:

The student must pass 14 credit hours with a C average (2.00) or better in the following semester. Moreover, the student’s cumulative GPA and cumulative credits must exceed the criteria specified above.
Students who are still deficient in credits are required to submit a Credit Plan form to the Registrar showing how they intend to make up credits for graduation.
Students removed from Probation remain on Academic Caution for at least one semester.

III. FINAL PROBATION

This designation appears on the student’s permanent academic record. Students on Final Probation are not eligible to apply for and participate in off-campus study programs, Epic Advantage experiences, and Faculty/Student Collaborative Research projects, and can not hold leadership positions in campus organizations.

A student on Final Probation who is not making normal academic progress or not attending classes may be suspended for the remainder of the semester and asked to leave the campus.

Credit Hours

First-year:

12 credits short at the end of either semester or 15 credits short cumulatively.

Upperclass:

12 credit hours short in any semester;
12 credit hours short within two successive semesters;
15 credit hours short cumulatively.

Cumulative GPA

First-year:

Less than or equal to 1.35 at the end of the first semester;
Less than or equal to 1.45 at end the second semester.

Upperclass:

Less than or equal to 1.55 at the end of the third semester;
Less than or equal to 1.65 at the end of the fourth semester;
Less than or equal to 1.75 at the end of the fifth semester;
Less than 2.00 at the end of the sixth semester and thereafter.

Semester GPA

All Students:

Less than or equal to 1.45.

To be removed from Final Probation:

Students must pass 14 credit hours with a C average (2.00) or better in the following semester. Students who are still deficient in credits are required to submit a Credit Plan form to the Registrar showing how they intend to make up credits for graduation.
Students removed from Final Probation will remain on Probation for at least one semester.

IV. SUSPENSION

This category usually applies to students who are on Final Probation and do not complete 14 credit hours with a C average (2.00) or better. The Committee may also suspend a student who did not fulfill the terms of Probation or Academic Caution in instances of serious unsatisfactory academic progress (e.g., passing few credits in a semester). In cases of extenuating circumstances, however, the Committee may elect to keep the student on Final Probation for another semester instead of suspending them.

Enrollment is terminated for the subsequent semester or for a length of time determined by the Academic Advisory Committee.
Students who are suspended from the College are not permitted to be on campus nor attend campus events during the suspension period.
Students who are suspended from the College twice will be dismissed and cannot be readmitted.

Appeal

A student may appeal to the Academic Advisory Committee for reconsideration of Final Probation or Suspension status if they believe there are extenuating circumstances that the committee should consider. The appeal must be submitted to the Registrar’s Office by the fifth business day after receiving the email notification of Final Probation or Suspension.

Readmission Process

A student who wants to return to Earlham following an academic suspension should request an application for Readmission from the Registrar’s Office. Applications should be submitted one month prior to the semester for which the student wants to re-enroll, but the period between suspension and readmission must be one semester and one summer.

A student must submit a written evaluation of his/her time away. In the evaluation, the student must demonstrate a strong commitment to improving his/her past academic record. In addition, a student who has been suspended and wishes to apply for readmission must meet the criteria found in their letter of Suspension from the College. The criteria normally includes successfully taking courses elsewhere and/or receiving counseling/study skills for an extended period of time in order to demonstrate readiness to return to Earlham. The student must obtain pre-approval for the transfer of credit through the Office of the Registrar before enrolling in the courses at another institution.

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