I. Scope

This privacy notice applies to Earlham College’s website (https://www.earlham.edu) and the subdomain for the Earlham School of Religion (https://esr.earlham.edu). This policy explains Earlham’s practices concerning the collection, use, and disclosure of visitor information.

Earlham is not responsible for the content of other websites or for the privacy practices of websites outside the scope of this notice.

II. Policy Statement

Earlham College created this privacy policy to demonstrate its commitment to the privacy of visitors to its website. This Privacy Policy outlines the types of personal information received, collected, and used by Earlham through its website and online partners.

The College adheres to legal requirements prescribed by relevant statutes, such as the (FERPA) Family Education Rights and Privacy Act of 1974 (See Confidentiality of Educational Records).

III. Data Collection

Earlham College collects data to operate effectively and provide site users the best experiences. Earlham collects some user data by recording how users interact with ads, for example, using technologies like cookies, and receiving error reports or usage data. Earlham also obtains data from third parties. These data includes:

  • First Name and Last Name
  • Phone Number
  • Email Address
  • Country
  • Device Information – such as hardware, operating version, etc.
  • IP Address
  • Data regarding page visits and when they were accessed

Earlham.edu and its subdomains are hosted by WPEngine. For more information about privacy practices related to Earlham site hosting, read the WPEngine Privacy Notice.

Continued use of Earlham’s website indicates consent to the collection, use, and disclosure of this information as described in this notice.

IV. Use of Personal Data

Personally identifiable information and/or aggregate data collected by Earlham College may be used for the following:

  • Administration of the site;
  • Development of usage statistics and analysis of trends;
  • Recruitment of prospective students and their families;
  • Solicitation of philanthropic gifts to Earlham; and
  • Research purposes, including gathering of demographic information.

In addition, names, mailing addresses, and email addresses, and phone numbers provided by visitors through online forms could be added to the Earlham’s database for the purposes of communication and correspondence.

V. Cookies and Similar Technologies

Earlham College uses cookies (small text files placed on your device) and similar technologies to provide our websites and online services and to help collect data. Cookies allow us, among other things, to:

  • Store your preferences and settings;
  • Provide interest-based advertising; and
  • Analyze how our websites and online services are performing.

Earlham also uses web beacons to help deliver cookies and gather usage and performance data. Earlham’s websites may include web beacons and cookies from third-party service providers. Users have a variety of tools to control cookies, web beacons and similar technologies, including browser controls to block and delete cookies and controls from some third-party analytics service providers to opt out of data collection through web beacons and similar technologies.

Users may also opt out of the use of third-party cookies, in general, by visiting the Network Advertising Initiative (NAI).

User browser and other choices may impact experiences with Earlham.edu.

VI. Children

Earlham does not deliberately collect, or attempt to collect, personal information from children under high school age. However, Earlham cannot always determine if a visitor is a child. In general, Earlham publishes content on its website suitable for and directed to high school students, their parents and/or guardians, guidance counselors, current Earlham students and employees, and alumni of Earlham College and Earlham School of Religion.

VII. Use of Third-Party Services

Earlham may place coding on its web pages that allows a partner organization or agency to insert a cookie into a visitor’s browser. These are used for the purposes of presenting a visitor with promotional material about Earlham after visitors leave Earlham.edu. A partner may also receive visitor IP address in order to deliver content about Earlham and/or collect aggregate data about the effectiveness of promotional materials.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies (described above) to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including possibly your IP address) will be transmitted to and stored by Google. For more information, please visit Google’s Privacy Policy.

VIII. Disclosure of Information

We may share some aggregate information with other appropriate college personnel and units to ensure the quality, functionality, and security of our website/application.

Any other disclosure—with appropriate external parties such as law enforcement agencies—will be done in accordance with all applicable laws and college policies in order to investigate and respond to suspected violations of law or college policy.

IX. Security

Due to the rapidly evolving nature of information technologies, no transmission of data over the Internet can be guaranteed to be completely secure. While we are committed to protecting the privacy of our visitors, we cannot guarantee the security of any information that you transmit to college websites, and you do so at your own risk. However, once we receive your information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems.

In addition, we will comply with all applicable federal, state and local laws regarding the privacy and security of visitor information.

X. For California Residents

If you are a California resident, California Civil Code Section 1798.83 permits you to request in writing a list of the categories of personal data related to our disclosure of certain categories of personal data in the preceding year to a third party for their direct marketing purposes.

You may create such a request by contacting one of the offices listed in Section XII of this statement.

XI. Privacy Notice Changes

From time to time, we may use visitor information for new, unanticipated uses not previously disclosed in our privacy notice.

XII. Questions and Contact

If you have questions or concerns about this policy, please write to [email protected] or contact one of the following offices:

  • For General Inquiries, Information Technology, write to [email protected] or call 765-983-2000
  • Prospective Students, Admissions and Financial Aid, Enrollment Management write to [email protected] or call 765-983-1600
  • Alumni and Donors, Alumni Engagement, Institutional Advancement, write to [email protected] or call 765-983-1200

Please indicate “ATTN: Privacy Web Policy” in your email subject line.

You may send communication via standard post to

Earlham College
801 National Road West
Richmond, IN 47374-4095

Please indicate the appropriate office (see above) when addressing your communication.

Policy specifications

Last revision: 09/25/2023
Responsible office: Marketing and Communications
Information Technology Services
Approved by: President
Approval date: 09/25/2023
Effective date: 09/25/2023
Associated division(s):
Associated audience(s):
Associated container(s):
Policy home: https://earlham.edu/policy/privacy