Billing and Payments
As a part of the advance registration process conducted by the Registrar's Office, each student is required to identify the person financially responsible for payment of his/her Earlham account. Students must provide the correct mailing address for billing. Semester bills are mailed in July and December, approximately six weeks before each semester's Enrollment Confirmation Day. Full payment is to be sent to Earlham's Accounting Office by the due date stated on the bill or an acceptable payment plan must be in place by that date.
Two payment plans are available as alternatives to paying in full by the due date. With the Deferred Payment Plan, one half of the total amount due must be paid by the due date. The remaining amount must be paid in three equal installments by the end of August, September and October (for Fall Semester) or January, February and March (for Spring Semester). The regular monthly service charge, currently 1% per month, will be charged on the unpaid balance.
With DirectPay, the person responsible for payment may sign up to have automatic monthly payments withdrawn from his or her bank account. There is a $40 activation fee for this service, but the monthly service charge is waived as long as the plan covers all charges. Forms and additional information for DirectPay are available in the Accounting Office.
Failure either to send the full payment or to sign up for an acceptable payment plan by the due date stated on the bill will result in a $50 fine.
Failure either to send the full payment or to sign up for an acceptable payment plan by Enrollment Confirmation Day will prevent the student from confirming his or her registration for classes that semester.
Additional charges such as health services fees, library or traffic fines, or other charges may be added to a student's account during the semester. All such charges are expected to be paid within 30 days of the billing date. Unpaid balances will be subject to a 1% monthly service charge. Students may view their monthly accounting statement in Self-Service within theheart (Earlham's portal.)
Transcripts are released for only those students whose accounts are in good standing. We will not release diplomas and transcripts to graduating seniors until all financial obligations have been met. Transcript requests made by other institutions will be honored only when students' accounts are paid in full.
Payments on accounts may be made by check, cash, money order or wire transfer. Please contact the Accounting Office to get instructions for a wire transfer. We do not accept credit card payments on student accounts at this time.
A charge is assessed to a student's account for each returned check. If a second check is returned by a bank due to insufficient funds, Earlham may require future payments to be made in the form of cashier's checks, money orders or bank drafts.
Payment for books, supplies and course materials must be made in cash, by check or by credit card; students may not charge these expenses to their accounts.