{"id":6722,"date":"2021-03-24T17:57:59","date_gmt":"2021-03-24T21:57:59","guid":{"rendered":"http:\/\/earlhamcollege.wpengine.com\/?page_id=6722"},"modified":"2022-09-21T10:31:42","modified_gmt":"2022-09-21T14:31:42","slug":"confidentiality-of-educational-records","status":"publish","type":"page","link":"https:\/\/earlham.edu\/registrar\/curriculum-guide\/confidentiality-of-educational-records\/","title":{"rendered":"Confidentiality of Educational Records"},"content":{"rendered":"\n
The College follows the general policy of not releasing personal student information to outside agencies without the expressed consent of the student. The College makes periodic evaluations of the information placed in student records to ensure that only information related to the specific purpose of the educational program is collected and maintained. In the following policy statement, a “student’s record” shall be construed as containing the academic record, the health record (not including counseling files), the placement files including references for future application (unless a waiver of right to see references has been signed), and record of official College response to disciplinary or academic problems.<\/p>\n\n\n\n
The Family Educational Rights and Privacy Act of 1974<\/em>\u00a0accords to students four basic rights:<\/strong><\/p>\n\n\n\n The following College policies are intended to realize these rights and to conform to the 1974 legislation:<\/strong><\/p>\n\n\n\n Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures to comply with the requirements of FERPA at the following address:<\/p>\n\n\n\n Family Policy Compliance Office As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records \u2014 including your Social Security Number, grades, or other private information \u2014 may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.<\/p>\n\n\t<\/div>\n\n\n\n
U.S. Department of Education
400 Maryland Avenue S.W.
Washington, D.C. 20202-4605<\/p>\n\n\n\nFERPA Annual Notice to Reflect Possible Federal and State Data Collection and Use<\/h2>\n\n\n\n