Winter Closing Information, Residence Life | Earlham College Skip to Content

 

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Earlham College is committed to providing a safe and healthy working and learning environment for the students, faculty, staff and visitors on its campus. As of July 1, 2016, Earlham College is a smoke and tobacco-free campus.

Winter Closing Information

All college housing, including residence halls, houses, and apartments, will close at 5:00 p.m. on Friday, December 13, 2019 All residents are expected to depart for semester break within 24 hours after their last final exam OR by 5:00 p.m. on Friday, December 13, 2019 (whichever is earliest).  

Students returning to college housing for the spring semester may register for a late stay if they need to stay on campus for any period during winter break.  Students not returning for the spring semester may request until Monday, December 16, 2019 and must be checked out of their assignment by this time.

Card access will be deactivated during this time for all residents not registered to stay on-campus during break.

College housing will re-open for the spring semester at 9:00 a.m. on Sunday, January 12, 2020.

Check out the information below about how to register to stay, resources available on-campus while you're here, and more.  We also have specific information about break shuttles and preparing your room for students who are planning to travel away from campus during break.

Information for Students Leaving Campus

Earlham College offers shuttle service to the Dayton International Airport as students are leaving and returning from Fall Break, Winter Break and Spring Break. The shuttle runs on specific days leading up to and just following these breaks.  Students are asked to register for a space on the shuttle. Shuttle service fees are charged to the student’s account and cover the expenses of the service.  Learn more about break shuttles and reserve reserve your seat.

Winter Break shuttle reservations for departing shuttles are due by Sunday, December 8, 2019.  

Departing Shuttle Schedule

  • Thursday, December 12: 8 a.m. - 6 p.m. (every even hour)
  • Friday, December 13: 8 a.m. - 6 p.m. (every even hour)

Winter Break shuttle reservations for returning shuttles are due by Sunday, January 5, 2020.

Returning Shuttle Schedule

  • Sunday, January 12: 12 p.m. - 10 p.m. (every even hour)
  • Monday, January 13: 8 a.m. - 6 p.m. (every even hour)

All dates and departure times are set by the company we contract our shuttle service through, and we are currently unable to offer shuttles on different dates or times than those listed or from locations other than the Dayton International Airport. Students in need of transportation outside of these times or to airports other than Dayton are encouraged to check out the alternate transportation options listed at the bottom of our break shuttle information page.

Students who will be gone for most or all of break should prepare their room by:

  • Turn their room temperature to a low of 63 degrees and shut off the heater fan (if possible).  Learn more about heating for your specific room.
  • Unplug all non-essential electronics and appliances: televisions, microwaves, computers, etc.
  • Go through their refrigerator (and the common floor fridge) and remove all perishable items.  Unplug and defrost their personal refrigerator, and leave the door open with a towel placed at its base.
  • Be sure their door and windows are closed and locked.  Make sure curtains and/or blinds are closed.
  • Make arrangements for any fish and/or Assistance Animals in their possession.  Assistance Animals are not permitted to be left in college housing without their owner.  Students with Assistance Animals who are not able to travel with them should make accommodations for the animal off-campus.
  • Put in work orders for any known maintenance issues.
  • Take out all of their room trash.

All residents not returning to campus housing for the Spring 2020 semester need to check out of their room by 5pm on Friday, December 13, 2019.  Students who need extra time can register to stay on-campus past the hall closing time, and must be checked out no later than Monday, December 16, 2019. 

If you live in a residence hall or apartment...

  1. Sign up for a time to check-out of your room with an RA. The RA will meet you at your room on the date/time you signed up for.
  2. Prior to arrival be sure to: remove all your belongings from your room, sweep your room, wipe down any surfaces, take out the trash, clean out your items/food from common area cabinets and refrigerators, etc.
  3. Complete checkout paperwork with the RA.
  4. Return your key.

If you live in a college house...

  1. Email your Area Director to sign up for a time to check out.  Your Area Director will meet you at your room on the date/time you agreed on.
  2. Prior to their arrival, be sure to: remove all your belongings from your room, sweep your room, wipe down any surfaces, take out the trash, clean out your items/food from common area spaces including cabinets and refrigerators, etc.
  3. Complete checkout paperwork with the RA.
  4. Return your key.

Residence Life also has an express check-out option for residents who are unable to check out with a staff member.  If you wish to complete an express check-out, please come to the Residence Life office during business hours to pick-up an express check-out envelope and learn more about what you should do to return your key.

Earlham College provides, as space permits, storage space to its students while they are away during the summer months or on an Earlham College-approved off-campus program. Students who are participating in a non-Earlham College off-campus program, graduating, or taking a leave of absence may not utilize campus storage. 

Students hoping to store items must obtain storage tags from Residence Life.  Students trying to store items without Residence Life issued storage tags will not be permitted to place their items in storage.

Learn more about on-campus storage guidelines, locations, and request your storage tags.

The schedule for storage drop-off prior to winter break can be found below.

Friday, December 4, 2019 9:00 p.m. - 11:00 p.m.*
Saturday, December 5, 2019 9:00 p.m. - 11:00 p.m.*
Sunday, December 6, 2019 9:00 p.m. - 11:00 p.m.*
Monday, December 7, 2019 9:00 p.m. - 11:00 p.m.*
Tuesday, December 8, 2019 9:00 p.m. - 11:00 p.m.*
Wednesday, December 9, 2019 9:00 p.m. - 11:00 p.m.*
Thursday, December 10, 2019 9:00 p.m. - 11:00 p.m.*
Friday, December 11, 2019 10:00 a.m. - 5:00 p.m.

* During these periods, Residence Life staff who are on-call are available to assist students with storage, but will not be located at the storage locations. Students are asked to call the Residence Life staff member on-call during the times available to arrange for drop-off.

Information for Students Staying On-Campus

All current students who will also be living in campus housing during the spring 2020 semester are able to stay in their assigned room over break. Students not returning for the spring semester may request until Monday, December 16, 2019 and must be checked out of their assignment by this time. There is currently no charge for students to stay on-campus over break period.

Reasons students might choose to stay on-campus:

  • They are a student athlete with games or practices over break.
  • They have a job on-campus or in the local community, and they are scheduled to work.
  • They are unable to travel home because of time, distance, and/or cost.
  • They are planning to travel home (or somewhere else), but their flight doesn't leave a couple of days after break begins.

For safety and security reasons we ask all residents that are staying for any length of time over break periods to please sign up using the form linked below by Thursday, December 12, 2019.

Winter Break Stay Registration Form

If you are having trouble accessing the form, please send an email to reslife@earlham.edu.

Dining options on campus are very limited during winter break.  Information about the hours of each of our dining facilities and the campus food pantry during winter break are listed below.

Dining Hall

The Dining Hall is closed during winter break. The last meal served in the dining hall prior to winter break is dinner on Thursday, December 12, 2019.  The first meal served in the dining hall following break will be dinner on Sunday, January 12, 2020.  Regular meal schedules will resume on Monday, January 13, 2020.

Café 1847

Café 1847 has very limited hours during winter break. Café 1847 will have limited hours beginning on Friday, December 13, 2019 through 1pm on Friday, December 20, 2019, at which time the café will close for break.  The café will reopen to limited hours on Monday, January 6, 2020.  Café 1847 will resume normal hours on Wednesday, January 15, 2020.  

See the schedule below for specific hours the café will be open during the break.

Thursday, December 12, 2019 Closes at 5:00 p.m.
Friday, December 13, 2019 11:30 a.m. - 5:00 p.m.
Saturday, December 14, 2019 - Sunday, December 15, 2019 Closed
Monday, December 16, 2019 - Friday, December 20, 2019 11:30 a.m. - 1:00 p.m.
Saturday, December 21, 2019 - Sunday, January 5, 2020 Closed
Monday, January 6, 2020 - Friday, January 10, 2020 11:30 a.m. - 1:00 p.m.
Saturday, January 11, 2020 - Sunday, January 12, 2020 Closed
Monday, January 13, 2020 - Tuesday, January 14, 2020 11:30 a.m. - 8:00 p.m. (no meal exchange)
Wednesday, January 15, 2020 Resume Normal Hours (Meal Exchange Begins)


Intermetzo

Intermetzo is closed during winter break.  Intermetzo will close at 4pm on Thursday, December 12, 2019 and will resume normal hours on Wednesday, January 15, 2020.

Food Pantry

Because of the limited options for dining on-campus during winter break, many students utilize the Earlham Food Pantry located on the second floor of May-Crossen to acquire ingredients and prepare their own meals using the kitchens located in their hall, house, or apartment.

This year, the food pantry will be open during winter break during the hours of 4:00 p.m. - 6:00 p.m. on most Mondays, Wednesdays, and Fridays during break.  The current schedule can be found below.

Monday, December 16, 2019 Open 4:00 p.m. - 6:00 p.m. Monday, December 30, 2019 Open 4:00 p.m. - 6:00 p.m.
Wednesday, December 18, 2019 Open 4:00 p.m. - 6:00 p.m. Wednesday, January 1, 2020 Closed*
Friday, December 20, 2019 Open 4:00 p.m. - 6:00 p.m. Friday, January 3, 2020 Open 4:00 p.m. - 6:00 p.m.
Monday, December 23, 2019 Open 4:00 p.m. - 6:00 p.m. Monday, January 6, 2020 Open 4:00 p.m. - 6:00 p.m.
Wednesday, December 25, 2019 Closed* Wednesday, January 8, 2020 Open 4:00 p.m. - 6:00 p.m.
Friday, December 27, 2019 Open 4:00 p.m. - 6:00 p.m. Friday, January 10, 2020 Open 4:00 p.m. - 6:00 p.m.

*The Food Pantry is closed on Christmas Day and New Year's Day.  Metz will be hosting a Christmas themed Holiday Meal for students on-campus on Wednesday, December 25, 2019.  The meal will be held in May-Crossen at 12pm.  Students hoping to attend should email Pam Torbeck (torbepa@earlham.edu) to RSVP.

During winter break, the campus is still full of life and staff continue to work to support our students.  Most campus offices will officially be closed beginning Saturday, December 21, 2020 and will reopen on Monday, January 6, 2020 to allow employees to spend extended time with families and friends during the winter holidays. 

Check out the information below to learn more about when various offices are open for students and community members during break.

Athletics & Wellness Center

https://earlham.edu/athletics-and-wellness-center/hours/

Student Life

Date(s) Hours
Saturday, December 14, 2019 - Sunday, December 15, 2019 Closed
Monday, December 16, 2019 - Friday, December 20, 2019 8:00 a.m. - 5:00 p.m.
Saturday, December 21, 2019 - Sunday, January 5, 2020 Closed*
Monday, January 6, 2020 Resume Normal Hours (8:00 a.m. - 5:00 p.m.) 

The Runyan Center is home to many offices and services for students during break including our student center located in the May-Crossen Commons, our campus Post Office, our Campus Store, and more.  Information about these areas and their hours of operation are located below.

Runyan Center & Desk

The Runyan Center and desk will operate with limited hours during winter break.  See the chart below for specific hours you can expect the building to be open and of those hours, when the desk will be staffed.

Date(s)  Runyan Center Runyan Desk 
Saturday, December 14, 2019 - Sunday, December 15, 2019 Closed Closed
Monday, December 16, 2019 - Friday, December 20, 2019 8:00 a.m. - 8:00 p.m. 12:00 p.m. - 8:00 p.m.
Saturday, December 21, 2019 - Sunday, December 22, 2019 Closed Closed
Monday, December 23, 2019 10:00 a.m. - 6:00 p.m. 10:00 a.m. - 6:00 p.m.
Tuesday, December 24, 2019  Schedule TBD Schedule TBD 
Wednesday, December 25, 2019 Closed Closed 
Thursday, December 26, 2019 - Friday, December 27, 2019 10:00 a.m. - 6:00 p.m. 10:00 a.m. - 6:00 p.m.
Saturday, December 28, 2019 - Sunday, December 29, 2019 Closed  Closed 
Monday, December 30, 2019 10:00 a.m. - 6:00 p.m.  10:00 a.m. - 6:00 p.m.
Tuesday, December 31, 2019 Schedule TBD Schedule TBD
Wednesday, January 1, 2020 Closed Closed
Thursday, January 2, 2020 - Friday, January 3, 2020 10:00 a.m. - 6:00 p.m.  10:00 a.m. - 6:00 p.m.
Saturday, January 4, 2020 - Sunday, January 5, 2020 Closed Closed
Monday, January 6, 2020 - Friday, January 10, 2020 8:00 a.m. - 8:00 p.m. 12:00 p.m. - 8:00 p.m.
Saturday, January 11, 2020 - Sunday, January 12, 2020 Closed Closed
Monday, January 13, 2020 Resume Normal Hours (6:00 a.m. - 12:00 a.m.) Resume Normal Hours (10:00 a.m. - 12:00 a.m.)

Campus Store

The Campus Store, located on the first floor of the Runyan Center, will be open during for limited hours during winter break. See the schedule below for specific hours the store will be open during the break.

Date(s) Hours
Saturday, December 14, 2019 - Sunday, December 15, 2019 Closed
Monday, December 16, 2019 - Friday, December 20, 2019 11:00 a.m. - 2:00 p.m.
Monday, December 23, 2019 - Friday, January 3, 2020 Closed
Monday, January 6, 2020 - Friday, January 10, 2020 11:00 a.m. - 2:00 p.m.
Monday, January 13, 2020 - Wednesday, January 15, 2020 9:00 a.m. - 6:00 p.m.

Post Office

The campus Post Office, located in the basement of the Runyan Center, will be open during for limited hours during winter break. See the schedule below for specific hours the Post Office will be open during the break.

Date(s) Hours
Saturday, December 14, 2019 - Sunday, December 15, 2019 Closed
Monday, December 16, 2019 - Friday, December 20, 2019*  9:00 a.m. - 4:00 p.m.
Saturday, December 21, 2019 - Sunday, January 5, 2020 Closed
Monday, January 6, 2020 Resume Normal Hours (9:00 a.m. - 4:00 p.m.) 

*Friday, December 20, 2019 is the last day to pick up packages from the post office until normal operations resume on Monday, January 6, 2020.

Events Office

The Events Office, located in the basement of the Runyan Center, will be open during for limited hours during winter break. See the schedule below for specific hours the Events Office will be open during the break.

Date(s) Hours
Saturday, December 14, 2019 - Sunday, December 15, 2019 Closed
Monday, December 16, 2019 - Friday, December 20, 2019 8:00 a.m. - 5:00 p.m.
Saturday, December 21, 2019 - Sunday, January 5, 2020 Closed*
Monday, January 6, 2020 Resume Normal Hours (8:00 a.m. - 5:00 p.m.) 

*25Live space reservation requests submitted while the Events Office is closed will be processed beginning at 8:00 a.m. on Monday, January 6, 2020.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts and sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

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801 National Road West
Richmond, Indiana
47374-4095
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Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.