The Office of Residence Life understands that on-campus housing may not work for each student’s individual needs. Because of this, they and Earlham College have crafted a process by which certain students may be exempt from the on-campus living requirement. The Office of Residence Life also manages the process of requesting and approving housing exemptions. Below outlines the policy for housing exemptions and the process, as well as the necessary form or forms for the Request for Housing Exemption.
On-Campus Housing Exemption Policy
Because of the limitations of the College’s facilities, any student who is married, joined in a civil union, within a domestic partnership (as defined by the Office of Residence Life), or the parent/legal guardian of a child/dependent or children/dependents may be exempt from the on-campus residency requirement. Recognizing, also, the unique circumstances of each student, any student who has a parent/legal guardian maintaining a permanent residence within thirty miles of Earlham College, is an honorably discharged military veteran, or is participating in an approved Earlham College academic program which requires off-campus residency may be exempt from the on-campus residency requirement. Students with a qualifying disability may submit documentation through the Center for Academic Enrichment to determine what special housing accommodations can be made. An approved exemption from housing shall last for an academic year. Housing exemption must be re-requested for each academic year.
Housing Exemption Forms
Depending on the reason each student is applying for a housing exemption, supplemental forms may need to be completed along with the Housing Exemption Request Form. Students should first complete the Housing Exemption Request Form and follow its instructions to know what additional documentation must be completed for a complete request to be submitted.
Applying for a Housing Exemption
The Office of Residence Life asks that all students at Earlham College submit their requests for housing exemption by July 1. For new students who are accepted to Earlham after the July 1 deadline, applications for housing exemptions should be submitted no later than two weeks after the student receives his/her letter of acceptance from Earlham College. To begin the process, click the link above to download the request for housing exemption, provide the required information, and send in the completed document to the Office of Residence Life.
Below is a list of reasons a student may be exempt from on-campus housing:
- The student is participating in an Earlham College-approved academic program which requires the student live off-campus. Typical examples of approved college programs are study-abroad programs or student-teaching programs.
- The student is residing at his/her permanent residence with his/her parent/legal guardian, which is within 30 miles traveling distance from Earlham College. Students may not be exempt from on-campus housing for this reason without meeting all of these requirements.
- The student is married, in a civil union, or a domestic partnership, as defined and described by the Office of Residence Life. Please refer to the application for more information.
- The student is raising a dependent child or children.
- The student is an honorably discharged U.S. military veteran.