Campus Housing Closure Information, Residence Life | Earlham College
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Earlham College is committed to providing a safe and healthy working and learning environment for the students, faculty, staff and visitors on its campus. As of July 1, 2016, Earlham College is a smoke and tobacco-free campus.

Campus Housing Closure Information

On Thursday, March 12, 2020, students, faculty, staff, parents, and alumni were notified that classes were moving online for the remainder of the semester in response to growing concerns related to the COVID-19 virus.  Read more about the campus's evolving response to COVID-19.

All students are expected to check-out of campus housing following our typical end-of-year closing protocols.  Students should check-out of their on-campus housing assignment no later than 5pm on Monday, March 16, 2020. 

Students with extenuating circumstances that may impede their ability to check-out by this deadline, or those who will be unable to return home until the end of the semester should complete the Campus Housing Exception/Check-Out Extension Request Form no later than 12pm on Saturday, May 14, 2020.  Reasons students may apply for an exception or extension include (but may not be limited to):

  • International students who cannot return home
  • Students who do not have reliable internet access at or near their homes or who cannot turn home for other reasons
  • Students who need access to specialized equipment to complete coursework
  • In rare cases, students who have other extenuating circumstances

Due to the anticipated influx of responses, please allow us time to review requests.  Students will receive responses to these requests as soon as possible.

More information about how to check out, storage options, etc. will be shared via email and on this page as it is available.

Information for Students Leaving Campus

Below is information for students and families related to check-outs, storage options, and more as you prepare to check-out of campus housing and depart campus.

All students are expected to check-out of campus housing following our typical end-of-year closing protocols.  Students should check-out of their on-campus housing assignment no later than 5pm on Monday, March 16, 2020. 

If you live in a residence hall...

  1. Be sure to: remove all your belongings from your room, sweep your room, wipe down any surfaces, take out the trash, clean out your items/food from common area cabinets and refrigerators, etc.
  2. Contact a Residence Life staff member to let them know you are ready to check out.  Staff will be available at centralized check-in stations in the residence halls following the schedule below:

      Location  Friday (3/13) Saturday (3/14) Sunday (3/15) Monday (3/16) 
    Barrett, Bundy, & Hoerner Residents Barrett Hall Lobby  4:00pm - 9:00pm 9:00am - 9:00pm 9:00am - 9:00pm 9:00am - 5:00pm 
    Earlham & Olvey Andis Residents Earlham Hall Lobby  4:00pm - 9:00pm 9:00am - 9:00pm 9:00am - 9:00pm 9:00am - 5:00pm 
    Mills, Warren, & Wilson Residents Mills Hall Lobby  4:00pm - 9:00pm 9:00am - 9:00pm 9:00am - 9:00pm 9:00am - 5:00pm 
    Students living in residence halls who need to check out at times outside of those listed here should call the RA on-call number for their assigned residence hall.

    Barrett Hall (765) 960-8676
    Bundy Hall (765) 960-8861
    Earlham Hall (765) 914-5255
    Hoerner Hall (765) 960-7807
    Mills, Warren, & Wilson Halls (765) 969-4777
    Olvey-Andis Hall (765) 969-5007
  3. Complete checkout paperwork with the RA at your room.
  4. Return your key.

If you live in a campus apartment...

  1. Be sure to: remove all your belongings from your room, sweep your room, wipe down any surfaces, take out the trash, clean out your items/food from common area cabinets and refrigerators, etc.
  2. During daytime hours (7am - 9pm), contact your RA directly to notify them you are ready to check out.  If you are unsure of who your RA is, you can call Residence Life (765) 983-1317 or Public Safety (765) 983-1400, and they will notify appropriate staff.  During evening hours (9am - 7am), call the Campus Village RA duty phone to notify staff that you are ready to check-out.  Staff will be carrying the Campus Village RA duty phone 24/7 beginning at 4pm on Friday, March 13th.

    Campus Village Apartments (765) 914-7376
  3. A staff member will meet you at your apartment where you will complete checkout paperwork with the RA.
  4. Return your key.

If you live in a college house...

  1. Be sure to: remove all your personal belongings from your room and house common areas, sweep your room, wipe down any surfaces, take out the trash, clean out your items/food from common area spaces including cabinets and refrigerators, etc.
  2. Work with house mates to store common house items in the bins provided by Residence Life.  If you need more bins, or if you will not have time to pack bins, please be in contact with your Area Director so we can assist you.
  3. Contact Residence Life to let staff know you are ready to check out.  Staff will be available at a centralized check-in station in Earlham Hall following the schedule below:

      Location  Friday (3/13) Saturday (3/14) Sunday (3/15) Monday (3/16) 
    College House Residents Earlham Hall Lobby  4:00pm - 9:00pm 9:00am - 9:00pm 9:00am - 9:00pm 9:00am - 5:00pm 
  4. A staff member will meet you at your house where you will complete checkout paperwork with the RA.
  5. Return your key.

Residence Life also has an express check-out option for residents who are unable to check out with a staff member.  If you wish to complete an express check-out, please come to the Residence Life office during business hours or talk with a Residence Life staff member in your community to pick-up an express check-out envelope and learn more about what you should do to return your key.

Earlham College provides, as space permits, storage space to its students while they are away during the summer months or on an Earlham College-approved off-campus program. Students who are participating in a non-Earlham College off-campus program, graduating, or taking a leave of absence may not utilize campus storage. 

Students hoping to store items must obtain storage tags from Residence Life.  Students trying to store items without Residence Life issued storage tags will not be permitted to place their items in storage.

Learn more about on-campus storage guidelines and storage room locations.

Students hoping to store items will still be required to obtain storage tags from Residence Life staff prior to storing items.  Due to the unprecedented situation we're facing and our desire to alleviate as much stress as possible for students, students will be able to request tags online using the form linked on the storage information page above, via email by sending a message to reslife@earlham.edu, in person at the Student Life office, or at the storage room from the RA assisting them in placing their items in storage.

The schedule for storage drop-off prior to departing campus can be found below. During these times, staff will be available at each storage location to assist students so long as space remains in that storage location.  Check out our social media pages for real-time updates as storage rooms fill to capacity

Friday, March 13, 2020 4:00 p.m. - 9:00 p.m.*
Saturday, March 14, 2020 10:00 a.m. - 9:00 p.m.*
Sunday, March 15, 2020 10:00 a.m. - 9:00 p.m.*
Monday, March 16, 2020 10:00 a.m. - 5:00 p.m.*

* Outside of these periods, Residence Life staff who are on-call are available to assist students with storage from 9pm - 11pm nightly, but will not be located at the storage locations. Students are asked to call the Residence Life staff member on-call during the times available to arrange for drop-off.  Below are the on-call phone numbers for each residence hall with student storage rooms.

Barrett Hall (765) 960-8676
Mills, Warren, & Wilson Halls (765) 969-4777
Olvey-Andis Hall (765) 969-5007

Bike Storage

Residence Life is not able to store bikes in our student storage rooms.  However, Publi Safety does offer bike storage during times that students are away from campus.  Contact Public Safety at (765) 983-1400 to inquire about options for storing your bike before you depart campus.

Students looking for transportation to regional destinations are encouraged to explore the options below.  

  • Old Richmond Taxi - 765-939-7311 (Will go to/from the airport, can call ahead to schedule pick-up in advance/get price quote)
  • Depot Taxi - 765-209-2092 (Will go to/from the airport, can call ahead to schedule pick-up in advance/get price quote)
  • www.hoosierride.com - Bus service with pick up at local gas station (1340 Industries Rd.) that goes to/from Indianapolis, Dayton, Chicago.  Tickets can be purchased online.
  • Send an email to our campus wide “miscellaneous” listserv.  Students frequently send emails requesting rides here, and if someone is available to help or is headed that way, they are able to frequently able to help.  The email address is Earlham_Miscel@earlham.edu. 
  • There is an Earlham Ride Board facebook group students can join and ask for rides in.  It can be found here:  https://www.facebook.com/groups/1433574100189438/.
  • Utilize popular taxi/ride share apps like Uber and Lyft.  Both apps are available for Apple and Android products and there are drivers in the Indianapolis/Dayton/Cincinnati/Richmond areas for Uber and in the Indianapolis area for Lyft.

This list represents taxi and shuttle options frequently recommended by current students, and does not constitute an endorsement of any one service over another.  If your company would like to be included on this list, please email reslife@earlham.edu.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts and sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admission


NOTICE OF NONDISCRIMINATORY POLICY AS TO STUDENTS

Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.