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I. Scope

All full and part-time benefit eligible faculty and staff qualify for bereavement leave.

II.Policy

As the death of a loved one is very difficult to endure, every effort is made to ensure that individuals are able to attend to necessary family matters without a loss of earnings.

  1. Immediate family. A paid leave of up to three scheduled workdays is available to arrange for and/or attend the funeral of an immediate family member. Immediate family refers to the employee’s spouse, domestic partner, child, sibling, parent, grandchild, grandparent, and the “step” or in-laws of the above-named relationships.
  2. Close relative. Faculty and staff will be granted a paid absence of one scheduled workday to attend the funeral of a close relative. A close relative is defined as aunt, uncle, niece, nephew, or
    cousin.
  3. Extraordinary circumstances. There may be circumstances under which an employee is ultimately responsible for funeral arrangements for a person not specifically listed above but is a very close relationship, or in which other mitigating circumstances, such as international travel, may be a consideration. When such circumstances arise, the employee should present a specific request for additional paid bereavement leave to their supervisor who, in consultation with the Office of Human Resources, may grant additional of days with pay to facilitate arrangements and attend the funeral.
  4. Additional time. It is important to advise your supervisor as soon as you know you will be absent from work due to a death in your family. If you need additional time off, you should discuss this with your supervisor. This may be arranged with pay through another leave benefit or an excused absence without pay if you do not qualify for or have other leave pay benefits available.

III. Definitions

Immediate family refers to the employee’s spouse, domestic partner, child, sibling, parent, grandchild, grandparent, and the “step” or in-laws of the above-named relationship.

A close relative is defined as aunt, uncle, niece, nephew, or cousin.

IV. Review and Approval

Approved by the President after Cabinet review.

Policy specifications

Last revision: 02/26/2020
Responsible office: Human Resources
Approved by: President
Approval date: 02/26/2020
Effective date: 02/26/2020
Associated division(s):
Associated audience(s):
Associated container(s):
Policy home: https://earlham.edu/policy/bereavement-leave