Chart of Responsibility

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Policies and Procedures

Note: This table is currently under revision to correct the titles and offices.

Earlham’s governance system both encourages wide consultation about policies and procedures and delegates authority to committees and to responsible decision-makers.

The pages in this section detail those policies and procedures and explains what committee, if any, generally has responsibility, whose approval and/or consultation is required (the Faculty Meeting, the president and/or the Board of Trustees), and what administrative faculty member or office has decision-making authority.

Part I: Earlham Benefits

Section-TopicResponsible CommitteeFaculty Meeting Approve?Faculty Meeting Consult?President Approval?Responsible Administrative OfficeApproval by Board?
1. Payroll and compensationBusiness/Provost
2. Group health careEWC**YesBusinessYes
3. Long-term disabilityEWC**YesBusinessYes
4. Pension planEWC**YesBusinessYes
5. Group term life insuranceEWC**YesBusinessYes
6. Social securityBusiness
7. Workers’ compensationBusiness
8. Tuition remissionEWC**YesBusiness
9. Flexible spending planBusinessYes
10. Paid holidaysEWC/CPC*YesAssociate Dean
11. Personal accident insuranceBusiness
12. Travel insuranceBusiness
13. Vacation (Admin faculty)EWC*YesFinance
14. Paid personal timeEWCYesFinance
15. Paid sick timeEWCYesFinance/Provost
16. Intermediate term disabilityEWCYesFinance/Provost
17. Post-retirement benefitsYesBusiness/Provost
18. Emeritus benefits (teaching faculty)Provost
* for significant changes and/or significant redistribution

Part II: College Policies

Section-TopicResponsible CommitteeFaculty Meeting Approve?Faculty Meeting Consult?President Approval?Responsible Administrative OfficeApproval by Board?
1. Sexual assault policyYesStudent Development
2. Academic honestyYesProvost
3. Sexual relationships with students*YesBusiness/Provost
4. DiversityDPCYes
5. Earlharm’s policy on alcohol and drugs*YesBusiness/Student Development/Provost
6. Harassment policyYesBusiness/Student Development/Provost
* for significant changes and/or significant redistribution

Part III: Administrative Policies

Section-TopicResponsible CommitteeFaculty Meeting Approve?Faculty Meeting Consult?President Approval?Responsible Administrative OfficeApproval by Board?
1. Extra compensationYesProvost
2. Professional development and conferencesProvost
3. Administrative faculty and off-campus programsProvost
4. Disciplinary Action for Administrative FacultyYesVP/Dean/President
5. Grievance ProcedureYesVP/Dean/President
6. Teaching ConsultantProvost
7. Leaves and sabbaticalsProvost

Part IV: Administrative Procedures

TopicOffice to Contact
1. Alcoholic beverages
2. Athletic event passesAthletics
3. Campus Store discountsCampus Store
4. Campus eventsOffice of Events
5.  Campus post officeMail and Distribution Center
6.  ChildcareProvost/Business
7. Catering and meals on campusFood Service
8. Credit cardsFinance
9. Dining on campusCampus Services
10. Facilities useRunyan Desk/Office of Events
11. Identification cardsPublic Safety
12. Inclement weather daysBusiness
13. Keys and authorized areasPublic Safety
14. Library borrowingLibrary
15. ParkingCampus Safety
16. Personal property and belongingsFinance
17. Personnel recordsProvost/Payroll
18. Pets on campusProvost/Student Development
19. RelativesProvost/Finance/Business
20. Rental housingCampus Services
21. Smoking on campusProvost/Business
22. Telephone calling cardsBusiness
23. VehiclesPublic Safety
24. Wellness membership and passesWellness
25. Administrative faculty evaluations materialsProvost

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