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Chart of Responsibility

Policies and Procedures

Note: This table is currently under revision to correct the titles and offices.

Earlham’s governance system both encourages wide consultation about policies and procedures and delegates authority to committees and to responsible decision-makers.

The pages in this section detail those policies and procedures and explains what committee, if any, generally has responsibility, whose approval and/or consultation is required (the Faculty Meeting, the president and/or the Board of Trustees), and what administrative faculty member or office has decision-making authority.

Contents

Employment policies and procedures

Part I

Earlham Benefits

Section-Topic	Responsible Committee	Faculty Meeting Approve?	Faculty Meeting Consult?	President Approval?	Responsible Administrative Office	Approval by Board?
1. Payroll and compensation					Business/Provost
2. Group health care	EWC	*	*	Yes	Business	Yes
3. Long-term disability	EWC	*	*	Yes	Business	Yes
4. Pension plan	EWC	*	*	Yes	Business	Yes
5. Group term life insurance	EWC	*	*	Yes	Business	Yes
6. Social security					Business
7. Workers’ compensation					Business
8. Tuition remission	EWC	*	*	Yes	Business
9. Flexible spending plan					Business	Yes
10. Paid holidays	EWC/CPC		*	Yes	Associate Dean
11. Personal accident insurance					Business
12. Travel insurance					Business
13. Vacation (Admin faculty)	EWC		*	Yes	Finance
14. Paid personal time	EWC			Yes	Finance
15. Paid sick time	EWC			Yes	Finance/Provost
16. Intermediate term disability	EWC			Yes	Finance/Provost
17. Post-retirement benefits				Yes	Business/Provost
18. Emeritus benefits (teaching faculty)					Provost

* for significant changes and/or significant redistribution

Part II

College Policies

Section-Topic	Responsible Committee	Faculty Meeting Consult?	President Approval?	Responsible Administrative Office
1. Sexual assault policy			Yes	Student Development
2. Academic honesty			Yes	Provost
3. Sexual relationships with students		*	Yes	Business/Provost
4. Diversity	DPC		Yes
5. Earlharm’s policy on alcohol and drugs		*	Yes	Business/Student Development/Provost
6. Harassment policy			Yes	Business/Student Development/Provost

* for significant changes and/or significant redistribution

Part III

Administrative Policies

Section-Topic	President Approval?	Responsible Administrative Office
1. Extra compensation	Yes	Provost
2. Professional development and conferences		Provost
3. Administrative faculty and off-campus programs		Provost
4. Disciplinary Action for Administrative Faculty	Yes	VP/Dean/President
5. Grievance Procedure	Yes	VP/Dean/President
6. Teaching Consultant		Provost
7. Leaves and sabbaticals		Provost

Part IV

Administrative Procedures

Topic	Office to Contact
1. Alcoholic beverages
2. Athletic event passes	Athletics
3. Campus Store discounts	Campus Store
4. Campus events	Office of Events
5. Campus post office	Mail and Distribution Center
6. Childcare	Provost/Business
7. Catering and meals on campus	Food Service
8. Credit cards	Finance
9. Dining on campus	Campus Services
10. Facilities use	Runyan Desk/Office of Events
11. Identification cards	Public Safety
12. Inclement weather days	Business
13. Keys and authorized areas	Public Safety
14. Library borrowing	Library
15. Parking	Campus Safety
16. Personal property and belongings	Finance
17. Personnel records	Provost/Payroll
18. Pets on campus	Provost/Student Development
19. Relatives	Provost/Finance/Business
20. Rental housing	Campus Services
21. Smoking on campus	Provost/Business
22. Telephone calling cards	Business
23. Vehicles	Public Safety
24. Wellness membership and passes	Wellness
25. Administrative faculty evaluations materials	Provost