Policies and Procedures
Note: This table is currently under revision to correct the titles and offices.
Earlham's governance system both encourages wide consultation about policies and procedures and delegates authority to committees and to responsible decision-makers.
The pages in this section detail those policies and procedures and explains what committee, if any, generally has responsibility, whose approval and/or consultation is required (the Faculty Meeting, the president and/or the Board of Trustees), and what administrative faculty member or office has decision-making authority.
| Section — Topic |
Responsible
Committee |
Faculty
Meeting
Approve? |
Faculty
Meeting
Consult? |
President
Approve? |
Responsible
Administrative
Office |
Approval
by Board? |
| Part I — Earlham Benefits |
|
|
|
|
|
|
| 1. Payroll and Compensation |
|
|
|
|
Business/
Provost |
|
| 2. Group Health Care |
EWC |
* |
* |
Yes |
Business |
Yes |
| 3. Long Term Disability |
EWC |
* |
* |
Yes |
Business |
Yes |
| 4. Pension Plan |
EWC |
* |
* |
Yes |
Business |
Yes |
| 5. Group Term Life Insurance |
EWC |
* |
* |
Yes |
Business |
Yes |
| 6. Social Security |
|
|
|
|
Business |
|
| 7. Workers' Compensation |
|
|
|
|
Business |
|
| 8. Tuition Remission |
EWC |
* |
* |
Yes |
Business |
|
| 9. Flexible Spending Plan |
|
|
|
|
Business |
Yes |
| 10. Paid Holidays |
EWC/
CPC |
|
* |
Yes |
Associate
Dean |
|
| 11. Personal Accident Insurance |
|
|
|
|
Business |
|
| 12. Travel Insurance |
|
|
|
|
Business |
|
| 13. Vacation (Administrative Faculty) |
EWC |
|
* |
Yes |
Finance |
|
| 14. Paid Personal Time |
EWC |
|
|
Yes |
Finance |
|
| 15. Paid Sick Time |
EWC |
|
|
Yes |
Finance/
Provost |
|
| 16. Intermediate term Disability |
EWC |
|
|
Yes |
Finance/
Provost |
|
| 17. Post-Retirement Benefits |
|
|
|
Yes |
Business/
Provost |
|
| 18. Emeritus Benefits (Teaching Faculty |
|
|
|
Yes |
Provost |
|
| Part II — College Policies |
|
|
|
|
|
|
| 1. Sexual Assault Policy |
|
|
|
Yes |
Student
Development |
|
| 2. Academic Honesty |
|
|
|
Yes |
Provost |
|
| 3. Sexual Relationships with Students |
|
|
* |
Yes |
Business/
Provost |
|
| 4. Diversity |
DPC |
|
|
Yes |
|
|
| 5. Earlham's Policy on Alcohol and Drugs |
|
|
* |
Yes |
Business/
Student
Development/
Provost |
|
| 6. Harassment Policy |
|
|
|
Yes |
Business/
Student
Development/
Provost |
|
| Part III — Administrative Policies |
|
|
|
|
|
|
| 1. Extra Compensation |
|
|
|
Yes |
Provost |
|
| 2. Professional Development and Conferences |
|
|
|
|
Provost |
|
| 3. Administrative Faculty and Off-Campus Programs |
|
|
|
|
Provost |
|
| 4. Disciplinary Action for Administrative Faculty |
|
|
|
Yes |
VP?Dean/
President |
|
| 5. Grievance Procedure |
|
|
|
Yes |
VP?Dean/
President |
|
| 6. Teaching Consultant |
|
|
|
|
Provost |
|
| 7. Leaves and Sabbaticals |
|
|
|
|
Provost |
|
| * for significant changes and/or significant redistribution |
| Part IV — Administrative Procedures |
Office to Contact |
| 1. Alcoholic Beverages |
|
| 2. Athletic Event Passes |
Athletics |
| 3. Bookstore Discounts |
Bookstore |
| 4. Campus Events |
Events |
| 5. Campus Post Office |
Post Office |
| 6. Childcare |
Provost/
Business |
| 7. Catering and Meals on Campus |
Food Service |
| 8. Credit Cards |
Finance |
| 9. Dining on Campus |
Campus Services |
| 10. Facilities Use |
Runyan Desk/
Events |
| 11. Identification Cards |
Security |
| 12. Inclement Weather Days |
Business |
| 13. Keys and Authorized Areas |
Security |
| 14. Library Borrowing |
Library |
| 15. Parking |
Security |
| 16. Personal Property and Belongings |
Finance |
| 17. Personnel Records |
Provost/
Payroll |
| 18. Pets on Campus |
Provost?
Student Development |
| 19. Relatives |
Provost/
Finance/
Business |
| 20. Rental Housing |
Campus Services |
| 21. Smoking on Campus |
Provost/
Business |
| 22. Telephone Calling Cards |
Business |
| 23. Vehicles |
Security |
| 24. Wellness Membership and Passes |
Wellness |
| 25. Administrative Faculty Evaluations Materials |
Provost |