Earlham's Marketing and Communications Office is charged with sharing the story of Earlham with the public in a variety of ways, including through news releases about student involvements and accomplishments. (Please note that guidelines associated with the Family Education Rights and Privacy Act, referred to also as FERPA, guide the College's release of information known as student "directory information." More about this below.)
To facilitate our efforts, we use contact information for hometown newspapers in each student's record in the College's database system.
We request that students submit their Media Information Form for Marketing and Communications, indicating the names and contact information for two newspapers where hometown releases about you may be sent, to Marketing and Communications by July 1.
Non-Disclosure of Directory Information
Students may withhold directory information from the media and from publication on campus by filing a Non-Disclosure of Directory Information Form before the end of the second week of the Fall Semester. Requests for non-disclosure will be honored by the institution for only one academic year; therefore, authorization to withhold directory information must be filed annually in the Marketing and Communications Office.
Standard Directory Information
Earlham College routinely provides basic directory information about students in accordance with FERPA.. This includes:
- student name, campus address, campus phone and e-mail address
- student's hometown and state
- identity of parents, guardians or next of kin
- major field of study and year of graduation
- dates of attendance, and degrees and awards received
- most recent previous educational agency or institution attended by the student
- participation in officially recognized college activities and sports
- photographs as available
- weight and height of members of athletic teams.
Such information as students' names, major fields of study, year of graduation, dates of attendance, degrees/awards and participation in activities are typically used in media releases, publications, event programs and lists for on-campus office use.
Except when required to so by law, Earlham does not give out directory information in response to requests from off-campus sources, whether from individuals or vendors. Questions concerning enrollment or degree verification should be referred to the Registrar's Office. To read more about this, visit the Directory Information Policy.
Marketing and Communications Office Procedure
The Marketing and Communications Assistant maintains a paper copy of the Non-Disclosure of Directory Information Forms for students not wishing to receive hometown news coverage. The Assistant also inserts "DO NOT SEND" in the first Banner media field (M1) for all such students.
