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Current Openings

Administrative Assistant II — Psychology Department (Part-Time)

September 06, 2017


Earlham College invites applications for the position of Administrative Assistant II in the Psychology Department. This is a part-time (15 hours per week), 10-month, hourly staff position with no benefits. The pay level is 6 with a starting rate of $11.71 per hour, with an increase to $11.86 per hour upon successful completion of 90-day introductory period.

This administrative assistant position provides secretarial and administrative support for Psychology Department. The position requires knowledge and confidence in using personal computers, Web-based software and technology platforms, and an eagerness to build relationships with students and faculty. Additionally, the position requires the successful candidate be able to communicate complex information clearly to members of the campus community and beyond.

Primary Duties & Responsibilities

Campus wide research support responsibilities

  • Support the convener of the Institutional Review Board
    • Assess completion of ethics training for all named individuals on research protocol submissions
    • Send close-out emails for expiring Full Review protocols
    • Take minutes during Full Review meetings

Psychology and Neuroscience research support responsibilities

  • Manage the online scheduling system for psychology experiments (Sona-Systems)
    • Upload student information for students eligible to participate in experiments
    • Enter and manage student and faculty experiment requirements, schedule slots for participants, and monitor allocation of participant credit or penalties for failure to appear. If researchers fail to allocate credit in a timely way, follow-up
  • Manage psychological test materials and other psychology equipment
    • Assure that all mechanical equipment checked out to students is in good working order
    • Confirm that all test materials checked out are returned intact with no missing items
  • Assist with external grants administration recordkeeping and budget management
  • Assist Faculty Research Groups with ordering and creating materials, scheduling rooms, reserving vehicles, as needed
  • Attend Faculty Research Group meetings as needed

Teaching Support Responsibilities

  • Assist faculty in preparing and scoring psychology comprehensive examinations
    • Keep master list of multiple choice items and conduct item analysis of performance each year
  • Provide administrative support to the faculty members of the Psychology department and other social science faculty.
  • Assist in organization and conduct of new faculty searches
  • Organize travel, lodging, registration, meeting rooms, etc., for faculty and students attending conferences, for conferences hosted by the department on campus, and for job candidates and other visitors to campus.
  • Perform basic updates to material published on the Internet for departments and professors, including Web pages and Moodle.
  • Help coordinate and prepare unit plans, course schedules, budgets, and other documentation as needed by various administrative offices.
  • Recruit, manage and evaluate student office workers in consultation with teaching faculty.
  • Take initiative and design new routines and materials that support the ongoing work of the teaching faculty.
  • In general, help maintain a professional and friendly atmosphere.
  • Perform other duties as assigned by faculty supervisors.

Experience & Qualifications

  • A high school diploma is required; an associate degree is preferred or one to two years experience working in a post-secondary academic environment.
  • Technologically fluent; facility with Microsoft Office applications, HTML for Web pages, ability to quickly learn other computer software programs; ease with email management.
  • Must be able to work with minimal supervision, ability to multitask: handling several responsibilities at one time with potentially conflicting deadlines.
  • Demonstrated ability to work and supervise students in a diverse atmosphere.
  • Must be able to work with people from around the world, including those with limited skills in English.
  • Ability to handle cash.
  • Excellent phone etiquette and oral and written communication skills.

Application Instructions

Please send a letter of application that addresses the various responsibilities of the position; resume; and the name, position title, email address and phone number of three professional references in a single PDF or MS Word file to:

Human Resources Office
Earlham College
801 National Road West
Richmond, IN 47374-4095

Phone: 765-983-1393

Review of applications will begin immediately and will continue until the position is filled.

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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