April 09, 2020
Earlham College is seeking its next Registrar, a full-time, 12-month administrative position. Reporting directly to the Vice President for Academic Affairs, the Registrar provides leadership for maintaining integrity in student records and, as a member of the Curricular Policy Committee, works collaboratively to oversee the development and implementation of the educational and curricular policies of the College. The Registrar will serve as a key partner with faculty and staff from across the College in ongoing efforts to ensure student retention, and will play an important role in the College's commitment to diversity and inclusion, global education and internationalization.
Primary Duties & Responsibilities
The Registrar engages collaboratively with faculty and staff to evaluate and implement systems of student data management and is responsible for the following:
- Provide leadership to the Registrar's Office that reflects the student-centered values of the College, partnering with faculty and staff in ongoing efforts to improve the student experience and student outcomes from admission to graduation.
- Supervise the work of the Registrar's Office: train, direct and evaluate office staff; prepare and monitor the department budget; and manage the annual project schedule.
- Cultivate a strong team environment where participation, professionalism, an ethic of service, and commitment to inclusion and serving diverse populations are understood to be crucial to student success.
- Oversee the day-to-day management of student academic records, course registration, recording of grades, and administrative tasks related to academic policies and degree requirements, and implement and maintain procedures for the storage and archiving of student records, credentials, and other important documents.
- Oversee evaluation of transcripts from other institutions to determine transfer credit, ensuring that transfer student transcripts are evaluated in a timely manner for general education credits and for credit in majors, minors, and other academic programs.
- Supervise the preparation and release of official transcripts for current students and alumni, maintain official academic records, safeguard the integrity and security of student and alumni academic records, and ensure compliance with the Family Education Rights and Privacy Act (FERPA) and other federal regulations.
- Evaluate students' progress toward degree or program completion; process and certify the awarding of degrees and honors.
- Work with the Academic Advisory Committee to evaluate academic performance, make decisions regarding academic standing or dismissal for students who have not maintained a satisfactory level of academic performance, and communicate academic standing decisions to students.
- Maintain the integrity of student academic records and ensure compliance with federal regulations (i.e. NSC, FERPA and other regulations pertaining to enrollment and awarding of degrees).
- Plan and coordinate course registration and the submission of grades, produce the master schedule of classes, oversee assignment of classrooms, develop and publish the final exam schedule, and work with the academic leadership team to establish the academic calendar.
- Work with Information Technology Services to manage the testing, enhancement and maintenance of student records in the student information system, and academic requirements for general education, majors, minors and integrated pathways online.
- Oversee the certification of enrollment and degrees awarded via the National Student Clearinghouse for all students.
- Advise faculty, staff and students on academic policies and procedures and serves ex officio on the Curricular Policy Committee.
- Lead planning and preparation for Commencement annually.
- Perform other duties and responsibilities as required or assigned.
Experience & Qualifications
- A bachelor's degree is required; a master's degree is preferred.
- At least 5 years of progressive experience in a registrar's office or similar context, demonstrating leadership, administrative, supervisory and organizational abilities.
- Experience in data management systems and use of technology to improve the effectiveness and efficiency of registrar office responsibilities; experience with Banner is preferred.
- Extensive knowledge of state and federal guidelines, and compliance requirements.
- Ability to analyze, solve problems and make effective decisions, especially in regards to assessing existing operations and procedures, supporting new curricular structures as needed, and identifying ways to improve service to students and support of faculty and staff.
- Ability to maintain confidentiality and security of records and information.
- Excellent interpersonal and communication skills.
- Enthusiasm for working collaboratively with students, faculty and staff.
- Demonstrated commitment to diversity, equity and inclusiveness within higher education.
Candidates should submit a curriculum vitae and a cover letter explaining their interest in the position and describing how their qualifications align with the responsibilities outlined above, including how their professional experiences would contribute to the College's commitment to diversity, equity and inclusion. The names and contact details of three references should also be provided. For best consideration, materials should be submitted by May 1, 2020, to:
Human Resources Office
801 National Road West
Richmond, Indiana 47374-4095
Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).
Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.