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Employment Regulations

Students on F-1 visas are not eligible to work in the United States without prior authorization; this includes any work that provides any form of compensation (wages, food stipends, travel allowances, housing stipends, etc.). Illegal employment will result in a loss of status, often requiring that the student leave the United States. If you ever have any questions about employment, please speak to an International Student Adviser.

Explore the tabs below to learn more about employment for students on visas

On-campus employment is limited by federal regulations and Earlham policies. While students are never allowed to work off-campus without prior authorization, students who have received a Work Award as part of their financial aid package are eligible to do many of the College's on-campus jobs. If a student has received work award, it will be noted in their admission letter and on their Form I-20.

 On-Campus Employment Basics:

  • Earlham policy states that students may not work on-campus more than 10 hours per week while school is in session.  Additionally, USCIS regulations state that students with visas cannot work more than 20 hours per week while school is in session and no more than 40 hours per week during fall break, winter break, spring break or summerFailure to comply with these requirements can result in loss of status requiring that the student leave the United States immediately.
  • On-campus employment has been defined by immigration regulations as employment by the institution you are attending or by an off-campus firm that provides direct services to students.

To learn more about on-campus employment, including how to look for and apply for a job, available resources, and links to necessary paperwork, please visit the 'Your First Job' page on the Center for Career and Community Engagement website.

Students on F-1 visas are ineligible to work off-campus in the United States without prior authorization; this includes any employment that provides any form of compensation (wages, food stipends, travel allowances, housing stipends, etc.). If you ever have any questions, please ask an International Student Adviser.

  • Curricular Practical Training - Curricular Practical Training (CPT) for F-1 students is intended to provide authorization for off-campus work experience that is an integral part of an established curriculum. Employment must be directly related to the student’s major, the experience must be for academic credit, and it must count toward the completion of an Earlham degree.
  • Optional Practical Training - Optional Practical Training (OPT) for students on F-1 visas provides up to 12 months of off-campus employment authorization. Employment must be directly related to the student’s major and can occur either prior to or after graduation (pre-completion OPT and post-completion OPT, respectively). Students with majors in the STEM fields (Science, Technology, Engineering, and Mathematics) are eligible for a 24-month extension, or a total of 36 months of OPT work authorization.

Students on F-1 visas are ineligible to work off-campus in the United States without prior authorization; this includes any employment that provides any form of compensation (wages, food stipends, travel allowances, housing stipends, etc.). If you ever have any questions, please ask an International Student Adviser.

  • Academic Training - Students with J-1 visas are eligible for employment directly related to their field of study at any time during their program, or commencing within 30 days of completion of studies. This form of employment is limited to 18 months or 1/2 the length of the program, whichever is shorter. J-1 students must receive written approval for academic training from an international student adviser prior to beginning employment.
  • Economic Hardship - If an F-1 student has maintained status for at least nine months, experiences economic hardship “due to unforeseen circumstances beyond their control”, and cannot secure sufficient employment on campus, s/he may apply to CIS for off-campus employment based on economic hardship. See an International Student Adviser for details.
  • Qualified International Organizations - F-1 students may also apply for work with certain recognized international organizations. This work does not count against the one year of practical training. See an International Student Adviser for details

What Employers Should Know About Hiring International Students

Getting permission for international students or alumni to work in the U.S. is not as difficult as many employers think. Most international students study in the U.S. on non‐immigrant student visas (F‐1 and J‐1) and these international students and recent graduates are eligible to accept employment under certain conditions.

This page addresses concerns employers might have about hiring an Earlham student or alumnus with an F-1 or J-1 visa.  If, after reading this, you still have questions, please fee free to contact an International Student Adviser at the Earlham Center for Global Education (CGE) at 765-983-1424.

Practical Training - OPT and CPT
Academic Training
Continuing Employment
Taxes
Frequently Asked Questions
Resources

Practical Training for F‐1 Students

Practical training is a legal means by which F‐1 students can obtain employment in areas related to their academic field of study. Students, in general, must have completed one academic year (approximately nine months) in F‐1 status and must maintain their F‐1 status to be eligible for practical training. There are two types of practical training:

  • Optional Practical Training
  • Curricular Practical Training

Optional Practical Training (OPT) must be authorized by the U.S. Citizenship and Immigration Services (USCIS) based on a recommendation from the designated school official (DSO) at the school which issued the I‐20 to the student. Form I‐20 is a government document that verifies the student's admission to that institution. Students are eligible for 12 months of OPT for each degree level. Students who obtain a degree in Science, Technology, Engineering, and Mathematics (STEM) may be eligible for additional 24 months of OPT.

Pre‐Completion OPT can be done prior to completion of study. Students can request to work either (1) part‐time, a maximum of 20 hours per week, while school is in session or (2) full‐time during vacation when school is not in session.

Post‐Completion OPT can be authorized for full time after completion of the course of study.

STEM OPT Extension can be authorized for additional 24 months if the student (1) is currently on post‐completion OPT after completing a bachelor’s, master’s or doctoral degree in Science, Technology, Engineering, and Mathematics (STEM), and (2) has a job or job offer from an employer registered in USCIS E‐Verify Program.

Cap‐Gap OPT can be granted if student (1) is in a period of authorized post‐completion OPT, and (2) is the beneficiary of a timely‐filed H‐1B petition requesting change of status and an employment start date of October 1 of the following fiscal year. The Cap‐Gap OPT is an automatic extension of duration of status and employment authorization to bridge the gap between the OPT and start of H‐1B status. The automatic extension of OPT is terminated upon the rejection, denial, or revocation of the H‐1B petition. 

Employment Authorization Document (EAD): Students who have received OPT permission will be issued an EAD by the USCIS. Their name, photo and valid dates of employment are printed on the EAD. Employers should note that the average processing time for USCIS to issue the EAD is two or three months, and students may begin employment only after they receive the EAD which will indicate the starting and ending dates of employment. Students who have oroperly submitted a timely STEM extension application can continue working for up to 180 days while the application is pending. 

Curricular Practical Training (CPT) may be authorized by the educational institution (USCIS approval not required) for F‐1 students participating in curricular‐related employment such as cooperative education, work study, practicum and internship programs. Authorization is indicated on page 2 of the I‐20 and includes the name of the company, beginning and ending dates, and signature of the designated school official (DSO). Since each institution has different policies related to curricular‐related employment, students should speak to an International Student Adviser at Earlham about eligibility and the application process for CPT. Earlham students should submit CPT materials at least 2 weeks prior to employment start date.  Please note that students who work full-time on CPT for one year or more are not eligible for OPT. 

Academic Training for J‐1 Students

One-year exchange students on J‐1 visas are eligible for up to 9 months of work authorization, called academic training. Some J‐1 program participants are also allowed to work part‐time during the academic program. Academic Training is granted in the form of a letter by the Responsible Officer (RO) or Alternate Responsible Officer (ARO). Students should consult with the RO or ARO at their institution. 

Continuing Employment after the Practical/Academic Training Period

Federal regulations require that employment terminate at the conclusion of the authorized practical or academic training. However, students on an F‐1 visa, or students on a J‐1 visa who are not subject to a two‐year home residency requirement, may continue to be employed, if they receive approval for a change in visa category, usually to H‐1B. Students must have a minimum of a bachelor's degree in order to qualify for H‐1B status. 

Individuals may work in the U.S. for a maximum of six years under an H‐1B visa. This visa is valid only for employment with the company that petitioned for them. They must re‐apply to the USCIS if they wish to change employers. If employment is likely to extend beyond the practical training period, employers should petition for an H‐1B visa as soon as the initial job offer is made.

What about Taxes?

Unless exempted by a tax treaty, F‐1 and J‐1 students earning income under practical training are subject to applicable federal, state, and local income taxes. Information on tax treaties may be found in Internal Revenue Services Publication 519, U.S. Tax Guide for Aliens, and 901, U.S. Tax Treaties.

Generally, F‐1 and J‐1 students are exempted from social security and Medicare tax requirements. However, if F‐1 and J‐1 students are considered "resident aliens" for income tax purpose, social security and Medicare taxes should be withheld. Chapter 1 of Internal Revenue Services Publication 519, U.S. Tax Guide for Aliens explains how to determine the residency status of international students. More information on social security and Medicare taxes can be found in Chapter 8 of Internal Revenue Services Publication 519, U.S. Tax Guide for Aliens and in Section 940 of Social Security Administration Publication No. 65‐008, Social Security Handbook. 

Frequently Asked Questions

Isn't it illegal to hire international students because they do not have a green card?

No. Federal regulations permit the employment of international students on F‐1 and J‐1 visas within certain limits. These visas allow students to work in jobs related to their major field of study. Work authorization is called "practical training" for F‐1 students and "academic training" for J-1 students.

Even if it's legal to hire international students, won't it cost a lot of money and involve a lot of paperwork?

No. The only cost to the employer hiring international students is the time and effort to interview and select the best candidate for the job. The international student office handles the paperwork involved in securing the work authorization for F‐1 and J‐1 students. In fact, a company may save money by hiring international students because the majority of them are exempt from Social Security (FICA) and Medicare tax requirements.

How long can international students work in the United States with their student visa?

F‐1 students are eligible for curricular practical training before completing their studies, as well as an additional 12 months of optional practical training, either before or following graduation, or a combination of the two. Students who complete a bachelor’s, master’s or doctoral degree in STEM field may work for 24 additional months of optional practical training for an employer who is registered with E‐Verify. However, if they work full‐time for one year or more of curricular practical training, they are not eligible for Optional Practical Training.

Earlham exchange students with a J‐1 visa are usually eligible to work up to 9 months following their program. They may also be eligible to work part‐time during their program of study. The Responsible Officer (RO) or Alternate Responsible Officer (ARO) will evaluate each student's situation to determine the length of time for which they are eligible to work. 

Don't international students need work authorization before I can hire them?

No. International students must have the work authorization before they begin actual employment, but not before they are offered employment. In fact, J‐1 students must have a written job offer in order to apply for the work authorization. Many F‐1 students will be in the process of obtaining work authorization while they are interviewing for employment. Students can give employers a reasonable estimate of when they expect to receive work authorization. 

What does the work authorization look like?

For Optional Practical Training, F‐1 students receive an Employment Authorization Document (EAD), a small photo identity card that indicates the dates for which they are permitted to work.

For Curricular Practical Training, F‐1 students receive authorization on page 2 of the their I‐20s. "No Service endorsement is necessary" ‐ per 8CFR 274a.12(b)(6)(iii).

J‐1 students receive work authorization in the form of a letter issued by the RO or ARO at their institution. 

What if I want to continue to employ international students after their work authorization expires?

By planning ahead, an employer can apply to sponsor an international student to continue to work for them in the H‐1B visa category for a total of six years (authorization is granted in three‐year periods). The H‐1B is a temporary working visa for workers in a "specialty occupation." Please see the USCIS website for more information about the H-1B application process. - http://www.uscis.gov/eir/visa-guide/h-1b-specialty-occupation/understanding-h-1b-requirements 

Doesn't an employer have to prove that international students are not taking jobs from a qualified American?

No. American employers are not required to document that a citizen of another country did not take a job from a qualified American if that person is working under an F‐1, J‐1 or H‐1B visa. Employers must document that they did not turn down a qualified American applicant for the position only when they wish to hire foreign citizens on a permanent basis and sponsor them for a permanent resident status ("green card").

Can I hire international students as volunteer interns?

If the internship normally involves no form of compensation (i.e. money, housing, meals, etc.) and is truly voluntary, students may volunteer without work authorization. If, however, the internship provides a stipend, any compensation or any benefits, the student must obtain permission for practical training or academic training prior to starting their internship.

What is the cost of E‐Verify program and how can I enroll in E‐Verify program?

There is no cost to register in E‐Verify program. Information on E‐verify and the enrollment procedure can be found at the USCIS website at www.uscis.gov/everify.

For your reference:

The Code of Federal Regulations (CFR) Title 8 and Title 22 citation numbers for regulations governing practical training are as follows:

  • F‐1 students: 8CFR 214.2 (f) (9) &(10)
  • J‐1 students: 22CFR 62.23 (f)

CFR Title 8 citations governing IRCA requirements are:

  • F‐1 students: 8CFR 274a.12(b)(6)(iii) and 8CFR 274a.12(c)(3)(i)
  • J‐1 students: 8CFR 274a.12(b)(11)

Additional Resources:

This resource document was created by members of the International Career Opportunities Network (ICON), a volunteer resource‐sharing group that creates tomorrow’s global leadership through international career development opportunities and shared best practices from international student and study abroad advisors, career counselors, experiential educators, and employers seeking to build a global workforce. It was originally published in 2000 with a grant from NAFSA: Association of International Educators Region XII. Revisions in 2004 by Laurie Cox, University of Wisconsin, Madison; 2010 co‐editors: Lay Tuan Tan, California State University Fullerton, Phil Hofer, University of La Verne & Junko Pierry, Stanford University.  It was adapted by Earlham College Center for Global Education on December 3, 2015.

 

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