Visa/Travel Documents, Global Community | Earlham College
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Visa/Travel Documents


passport is a government's (or other competent authority’s) permit to leave and re-enter the country of issuance. You must have a valid passport to obtain a visa for the United States, and you must maintain a valid passport throughout your entire stay in the United States. Any time you travel to the United States, your passport must be valid for at least six months beyond the date you enter the U.S.

For various reasons, some individuals are not able to obtain a Passport and instead are issued a different type of travel document (i.e. Refugee Travel Document, Overseas Citizen of India (OCI) card).  If this situation applies to you, please submit a copy of your Travel Document. You may contact an International Student Adviser if you have questions about this.

Certificate of Eligibility (I-20 or DS-2019)

This is proof that you are entering the U.S. as a student or exchange visitor. Please keep this with your passport. You will need to show it at your visa interview and every time you enter the U.S. as an F-1 student. You are required to keep all original copies of form I-20/DS-2019 throughout your stay as an F-1 student or J-1 exchange visitor, longer if you exit and return to the U.S. in any capacity other than as a tourist.

Applying for an F-1 or J-1 visa

Applicants for non-immigrant visas usually apply in person at the U.S. Embassy or Consulate in their country of permanent residence. Although visa applicants may apply at any U.S. Consular office, it may be more difficult to qualify for the visa outside the country of permanent residence.  If you cannot apply for your visa from your home country, please contact an International Student Adviser so that we can advise you further.

Each U.S. Embassy and Consulate has specific instructions for scheduling an appointment. Waiting times for an appointment can be lengthy, up to several weeks or longer, especially during the busy summer months, so please schedule your appointment as soon as possible after receiving your visa documents.

Information about U.S. visa application procedures and requirements may be obtained through the U.S. State Department Visa Services website.

Required Documentation

  • Certificate of Eligibility
    • For the "F" applicant, a Form I-20 from Earlham
    • For the "J” applicant a Form DS-2019 from Earlham
  • Online Nonimmigrant Visa Electronic Application, Form DS-160
  • A passport valid for at least six months after the Program Start Date on your I-20 or DS-2019
  • A digital photo that fulfills the digital photo requirements
  • Proof of payment of the SEVIS I-901 fee (see below) and any other related visa application fee; these fees must be paid in advance of your visa appointment. Proof of payment may be a receipt that you may print immediately if you pay the fee online, or the printed receipt I-797 that will be sent to you through the mail.

Visa applicants should also be prepared to provide the following:

  • Transcripts and diplomas from previously attended institutions
  • Scores from standardized tests required by the institution (TOEFL, SAT)
  • Evidence of sufficient funds to meet educational expenses

Learn how to schedule an appointment for an interview, pay the application processing fee, review instructions specific to your Embassy, and much more by visiting the Embassy or Consulate website where you will apply.

Please note: Your F-1 visa is permission to enter the U.S. If you have a multi-entry visa, you may depart and re-enter the U.S. until the expiration date on your visa. You may only renew the visa from outside the U.S. However, if you are in the U.S. and intend to remain in the U.S. it is not necessary for your visa to be valid. It is also not necessary to renew your visa in order to depart the U.S.

Before submitting an application for a U.S. visa, we encourage you to view the website “10 Points to Remember When Applying for a Student Visa."

The SEVIS I-901 Fee

Persons wishing to enter the U.S. as a student or exchange visitor must pay a SEVIS I-901 fee prior to their visa application appointment ($350 for F-1, $220 for J-1). The fee is nonrefundable, regardless of whether the visa is issued. This fee is your responsibility; Earlham does not pay this fee on your behalf.

There are several options available for paying the SEVIS I-901 fee, including online payment using a credit card, payment by check or money order in U.S. dollars, or payment at a participating Western Union office in local currency. If none of these options is readily available to you, please contact an International Student Adviser. If you do not pay online, the SEVIS fee must be paid in sufficient time for you to receive receipt by mail prior to your visa appointment.  Detailed information on paying the SEVIS I-901 fee can be found at

I-94 - (Arrival and Departure Record)

To access your I-94, complete the online form at  The I-94 shows that you have been legally admitted to the U.S. If you need to apply for an extension, change of status, practical training or other regulatory changes, you must submit your I-94 to the Bureau of Immigration and Customs Enforcement. The BICE uses the admission number to keep track of your U.S. arrivals and departures.

You must submit a copy of your I-94 to CGCE every time you re-enter the U.S. Submit a copy of your I-94 to CGCE now.

It is a good idea to keep all of your documentation together in a centralized and safe place. This location should be a place where you can access your documents at all times.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts and sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admission


Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.