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Cares Act

CARES Act Funding for Students

Earlham College has applied for and received funds from the CARES Act which provides assistance for student expenses related to the disruption of campus operations due to coronavirus.  These expenses include increases in the cost of attendance caused by leaving campus and moving classes on-line, and include food, housing, course materials, unanticipated travel, technology, health care, and child care expenses. The federal government funds will be used to provide direct emergency checks or direct deposit grants to students whose lives and educations have been disrupted by the coronavirus outbreak.

These funds are not intended to support students whose families have reduced income due to COVID-19 but to reimburse students for extra expenses they have incurred due solely to Earlham moving classes online in March, 2020.

Frequently Asked Questions

The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) is federal legislation that provides financial support to individuals and organizations affected by the COVID-19 (novel coronavirus) pandemic.

The CARES Act includes a Higher Education Emergency Relief Fund (HEERF) that provides more than $14 billion in emergency funding to higher education. Of those funds, more than $6 billion must go directly to students in the form of emergency financial aid grants (HEERF-student share) for expenses related to the disruption of campus operations due to the COVID-19 crisis.

CARES eligibility is determined by:

  • Completion of the FAFSA
  • Making Satisfactory Academic Progress
  • Enrollment in a degree-seeking program at Earlham
  • U.S. citizen or permanent resident or other eligible non-citizen as determined by the FAFSA

Non-US citizens, those not enrolled in Spring or Fall 2020, and students only enrolled in on-line classes prior to the pandemic are not eligible for CARES HEERF funding per federal ruling.

Funding should be used to cover expenses related to the disruption of campus operations due to coronavirus. This includes costs such as food, housing, course materials, unanticipated travel, technology, health care, and child care expenses. In determining how much the disruption has cost you, subtract any cash refunds you already received from Earlham for prorated meals and housing credits.

If eligible, you will receive an email from finaid@earlham.edu that includes a link to a Qualtrics survey for funding. Completed applications will be reviewed weekly until the funds are spent.

The funds will be allocated based on need as determined by your FAFSA.

On the Qualtrics survey you may select to have your funds direct deposited into your bank account via Paymerang, or have a check mailed to the address you provide us.

Funds will be distributed every Thursday for surveys returned by the previous Sunday until Earlham's CARES Act grant is fully expended, at which point no further payments will be made.

No, the funds will go directly to you, whether you owe money to Earlham or not.  The funds will be temporarily credited to your student account, but they will immediately be paid to you in full as you request on your survey.

No, these are grant funds provided by the government for you.  You do not need to pay them back.

No, the funds will not affect your financial aid in any way.

Per the IRS : No.  Emergency financial aid grants under the CARES Act for unexpected expenses, unmet financial need, or expenses related to the disruption of campus operations on account of the COVID-19 pandemic, such as unexpected expenses for food, housing, course materials, technology, health care, or childcare, are qualified disaster relief payments under section 139 of the Internal Revenue Code. This grant is not includible in your gross income.

Please email habscca@earlham.edu if you have additional questions.

CARES Act Reports 

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts and sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admission



NOTICE OF NONDISCRIMINATORY POLICY AS TO STUDENTS

Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.