Policies and Procedures, Border Studies | Earlham College
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Policies & Procedures

Program Management
The Border Studies Program is managed by Earlham College and is housed under Earlham’s Center for Global Education (CGE). The Border Studies Program has full-time on-site faculty, including a Resident Director. The on-site faculty and CGE share responsibility for implementing the policies and procedures of the Border Studies Program

Student Eligibility to Apply for the Border Studies Program
The Border Studies Program is open to students from all academic backgrounds and majors in good standing at any college or university. All participants must be full-time undergraduate students.

One year of college-level Spanish (or equivalent) are required prior to the beginning of the spring semester program.  If you are unsure about your abilities or do not have any Spanish language ability but the program interests you, please contact the Border Studies Program Office at borders@earlham.edu

Each student’s college or university may have different eligibility requirements for off-campus study. Every applicant must ensure that they meet the specific criteria set by their college as well as those established by the Border Studies Program. Please make an appointment with your off-campus study advisor as well as your academic advisor to make sure you are eligible at your home campus.

The Application Process
Application materials can be accessed through the program website (www.earlham.edu/border-studies/our-program/how-to-apply/) or can be requested by email (borders@earlham.edu). Applications consist of several components, including a recommendation form completed by a faculty member, an application form, a Spanish evaluation from a Spanish professor, short essay responses to be completed by the student, and relevant information to be completed by the student.

Completed applications are due on the application deadline and should be emailed to borders@earlham.edu or mailed to:

The Border Studies Program
Center for Global Education, Drawer 202
Earlham College
801 National Road West
Richmond, IN 47374

Selection Criteria for the Border Studies Program
Criteria for selection include but may not be limited to, the following:

  • Carefully prepared application materials.
  • Appropriateness of the Program for the student.
  • Personal qualities of the student and ability to benefit from and contribute to the Program in its specific cultural contexts.
  • Special competencies and requirements (such as language skills or pre-requisites for courses).
  • Demonstrated emotional stability and maturity, indicating the ability to lead a stable, responsible and healthy lifestyle. (see home campus policies for eligibility and procedures)
  • Academic Status. (See home campus policies for eligibility and procedures). Students must be in good academic status at their college.
  • Program Limitations and Priority Factors. If there are more students than there are spaces in the Program, priority will be given based on factors such as quality of overall application including the above-mentioned criteria, as well as seniority, ability to participate at a later date, previous experience in an off-campus Program, and academic major or minor.
  • Presentation in interview with program faculty.
  • Late Applications. Students who submit applications after the published deadline should include a written explanation of why their application is late.

The Student Selection Process
A selection committee composed of the program faculty reviews the application materials. In addition to the application materials, an interview is also an important component of the selection process. The interview may be in person, via telephone, or via skype, depending on the situation.

After the selection of students has been made, the Earlham College International Programs Office will send a letter to all applicants informing them of the results. In some cases, students may be placed on a waitlist. If there is a withdrawal from the Program, waitlisted applicants may be reconsidered.

The Student Acceptance Process
The Earlham College Center for Global Education informs students of the results of the selection process in a formal letter sent to the student’s campus mailbox. Faculty may inform students after the formal letter from CGE has been sent. Students are informed of the Conditions of Acceptance in the acceptance letter. Participation in the Program is contingent upon:

  • Continued good standing with the home College
  • Satisfactory academic work prior to the Program
  • Willingness to be a cooperative and responsible group member throughout the experience
  • Full participation in Program activities
  • Completion and submission of all required documentation, which includes a conditions and release document, medical forms and proof of insurance, passport and required documentation, and visa materials if applicable. If the student is under 21 years of age, the conditions and release form must be signed by a parent or guardian.

Failure to meet all of the above the conditions may result in a student being disenrolled from a Program.

The Program Cost and Billing
The cost of the Border Studies Program will be announced in March of each year. Students are responsible for travel costs to and from the Program site, for costs of independent travel, for books and materials, for passport, visa and health costs, and for personal expenses.

Students or their home campuses will be billed by Earlham College. Students will inform the Earlham College Center for Global Education whether to bill them directly or to bill their home college.

Participation in the Program is voluntary, but students agree to participate in the Program and cooperate with the program faculty and the group in all aspects of the Program.

Student Withdrawal from a Program
Students who withdraw from the Program should notify the Center for Global Education at Earlham College immediately by phone or e-mail, followed by a signed statement of withdrawal. Students who withdraw from the Program, or who do not meet acceptance policies and cannot participate, will be required to compensate the College for expenses already committed on their behalf. 

All students on the Border Studies Program are required to have medical insurance that covers them when they are outside of the United States. In addition to personal health insurance coverage, Earlham provides students, faculty, and staff on the Border Studies Program with travel insurance through Travel Guard by AIG Insurance. Earlham also provides all students on our Programs with the International Student ID card sponsored by STA Travel, which provides supplemental travel insurance coverage when traveling outside the country. 

Program Dismissal
Program Faculty, in consultation with the International Programs Office at Earlham, has the authority to establish expectations necessary for the operation of the Program. Should the Program Faculty or Director of the Center for Global Education decide that a student must be terminated from the Program, that decision will be final.

Expectations include:
Satisfactory academic work, ability to meet the financial obligations of the Program, willingness to be a responsible and cooperative group member, conformity to Program rules and expectations, upholding laws and regulations of the area, good health that promotes effective participation, disclosure of material information requested by the Program, and appropriate conduct in the host community, host country, or host family. Conduct that is potentially dangerous to the student or to others, such as the use or possession of illegal drugs or excessive alcohol consumption, may result in termination from the Program. Serious physical or mental health issues that hinder the student’s ability to participate successfully may also result in termination from the Program. Students who are dismissed from a Program or who leave a Program early will receive no credit for the semester.

The Center for Global Education and the Program Faculty will work together to coordinate a student’s return trip and to coordinate information on the student’s home campus.

Risks and Responsibilities
Participation in an off-campus semester Program involves risks not found in study at the College.

These may include, but are not limited to: risk involved in traveling to and within and returning from the Program site; political, legal, social and economic conditions; different standards of design, safety and maintenance of buildings, public places and conveyances; local medical and weather conditions. Students assume responsibility for their actions and well being at all times: prior to the Program, during the Program, during the independent periods, and following the Program. It is the responsibility of the student to consult with the United States Consulate and other appropriate agencies and authorities regarding the advisability of travel to other areas in the region if traveling overseas. Prior to international travel during the Program, students are asked to register with their national embassy in the country in which they will travel. Students must accept these risks and responsibilities.

Arrival and Departure from Program Site
Students are required to arrive at the Program site by the date specified. Students are expected to complete the Program and remain at the Program site until the specified departure date. Students who arrive prior to or depart after the scheduled Program dates are responsible for their own costs.

Courses, Academic Credit and Grades
Students are required to be fulltime students throughout the Program and will be enrolled in all of the courses offered on the Border Studies Program. Independent studies, audits, the Credit/No Credit option and variable credit are not permitted.

Credit is awarded only as indicated on the course schedule.

Grades from the Border Studies Program will be included on the Earlham transcript sent to each student and home College. Students must complete the entire semester Program on-site in order to receive any academic credit.

Student Conduct and Health
Students are required to obey the conduct requirements of the Border Studies Program. Students are required to be in good physical, mental and emotional health to complete the Program.

Students who participate in Earlham off-campus programs are required to be up to date on all vaccines and inoculations listed as needed for their specific Program.  There will be no exceptions to this policy for philosophic or religious reasons.

Independent Travel
Students are responsible for their expenses during the independent travel period. Students must inform Program Faculty of independent travel outside of Tucson.

Breakage, Damage, and Loss of Items
Students who are responsible for breakage or damage in the living situations or in the classroom setting will be charged for the cost of repair or replacement. Students who lose host family or other keys pertaining to the Program will be charged for replacement and other associated costs.

Program Evaluation
Students are expected to complete all Program Evaluations before returning from the Program.

Program Changes
Earlham College reserves the right to terminate or alter the Border Studies Program at any time and for any reason, without prior notice. Every attempt will be made to keep students apprised of these changes as they arise.


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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts and sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admission


Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.