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Earlham College is committed to providing a safe and healthy working and learning environment for the students, faculty, staff and visitors on its campus. As of July 1, 2016, Earlham College is a smoke and tobacco-free campus.

Maintain Not Gain


Incentive Description

The holiday season can be a difficult time of the year to make healthy dietary decisions and maintain your weight. Many Americans gain between one to four pounds during the time between Thanksgiving and New Year's. While this may not seem like a lot, studies show most individuals keep that holiday weight on each year, which can significantly add up over time. This season, give yourself the gift of health by participating in the "Maintain Not Gain" Challenge!

Maintain Not Gain is an 8-week weight maintenance incentive program. Once registered, you will meet with Wellness Programs for your initial weigh in. Afterwards you will receive weekly newsletters, weekly challenges, and submit your weight during submission days. The weekly emails and newsletters are all to help inform you about managing your weight during the holidays. You can form a 2-4 person team with a co-worker or friend to help motivate you along the way.  If you do, you can appoint a team captain that will report your team's weekly progress.

*The initial weigh in and the weigh out need to be with the Earlham Wellness Programs staff. All other weight tracking can be done with a scale you find reliable. If you would like to use the same scale you weighed in on, you can contact Wellness staff.

*Whether you are a single participant or a 2-4 person team, you should create a unique team name that we will use for weekly progress reports.

*Teams or single participants that maintain their pre-holiday weight within 2 lbs will be rewarded with an extra entry for the prize drawing.

Maintain Not Gain

All participants will need to complete an initial weigh in and weigh out with Earlham Wellness Programs staff. All other weight tracking can be done with a scale you find reliable. If you would like to use the same scale you weighed in on, you can contact Wellness staff. On the day of your initial weigh-in you will receive the following tools to help support you:

  • A welcome e-mail with links to Personal Success Tracker sheets to track your participation in the weekly challenges and record your weight and activity.* Tracking habits is a proven method to support success. These sheets are voluntary to use. All official weight tracking will need to be submitted online through our weekly weight tracking submission links. You can find those here, or on the Weekly Weight Submission Links tab.
  • "Managing Your Weight" quick tip sliders.
  • Weight control brochures. 

*The Activity and Weight tracking sheets will be sent via email and are available in PDF form for easy printing.



Each Monday morning, you will receive a newsletter through email to help you stay on track. The Maintain Not Gain newsletter will include a weekly challenge with supporting tools and tips.

It's up to you how you would like to participate to get the support and motivation you need from the program. You can do any of the following:

  1. Read the newsletters for motivation and reminders.
  2. Report your participation each week (to be eligible for the weekly prize drawing).
  3. Track your progress on your Personal Success Tracker sheets and keep them with you to help you stay on track.
  4. Pick one weekly challenge to stay motivated.
  5. Share tips you have found to be successful with fellow participants. Tips will be posted online.
  6. Post on social media a photo of you working on your challenge or share a tip using the hashtag #EarlhamMaintain to receive an extra entry for the weekly raffle drawing. If you do not have a Facebook, Instagram or Twitter account, feel free to send your photos or tips to


Weekly Challenge:

  • Challenges may be in some of the following categories throughout the program: nutrition, physical activity, mindfulness, and stress management.
  • Each week you will be offered a challenge and given options to customize your needs for that week.
    • Is it Thanksgiving week and you want to work on your healthy eating? Or perhaps it's the week before a big December Holiday and you're a bit stressed and want to work on mindfulness. You choose how to challenge yourself!

How To Win Prizes:

To be eligible for the end of program prize drawing, you need to report your participation (weight) each week by the deadline.


  • Fitbit
  • Workout gear
  • Workout equipment

Reporting your participation on-line & on-time:

Email Jason Fleenor at if you are unable to submit online during the allowable submission times.



This years grand prize is a Fitbit. To be eligible for the Grand Prize drawing, you must do both of the following:

  • Complete the program.
    Submit the final program submission. The link to the submission will be available in the emailed newsletter. You need to report that you participated in the program for the 8 weeks.

  • Complete the program evaluation to be eligible for the Grand Prize.
    Submit the online program evaluation. We will ask for your name but it will not be associated with your answers.

You will be sent several email reminders with the links to the program completion and evaluation forms prior to the deadline. 


How To Get The Most Out Of The Challenge

  • Participants must be currently employed or enrolled Earlham College staff, faculty, or students.
  • Participants must register for the program by completing the online registration form between October 28 and November 13.
  • The Maintain Not Gain Challenge begins November 15.
  • Participants may complete an activity anywhere, any day, any time, and are encouraged to incorporate at least 30 minutes of activity into their daily work schedule.
  • Participants are encouraged to pay attention to what they are eating, and if need be to change their eating habits.
  • Participants must keep track of their weekly weight gain, maintenance, or loss and submit online through the submission links.  Failure to fill out and submit the weekly information by Sunday night at midnight will result in not being eligible to win prizes. 
  • Questions and requests for rule exceptions must be presented to the program coordinator, Jason Fleenor at

Health And Safety

  • Participation in Earlham College AWC activities, including the use of facilities and equipment, is completely voluntary. There are risks and hazards, minor and serious, associated with participation in fitness activities. Participants voluntarily assume all responsibility and risk of loss, damage, illness, and/or injury to person or property associated with the participation in the Maintain Not Gain Challenge.
  • Participants are advised to check with a medical professional before starting any exercise or weight loss program.
  • Participants are encouraged to dress appropriately and drink water before, during, and after exercise.

Maintain Not Gain -Fall 2019 V2

Follow the challenge results on our:


The Maintain Not Gain incentive is open to all Earlham College students, staff, and faculty.

STEP 1: Complete the participant registration between October 28 and November 13.

Register Here

Step 2: Complete initial weigh-in with the Wellness Programs staff on November 14 or 15.

Step 3: Submit your weight on a weekly basis through the submission links.

Step 3: Participate in 8 weeks of weight maintenance (or loss) weigh-out and enter to win prizes.

Step 4: Finish the winter holidays feeling happy and healthy!


Optional Self Tracking sheets for download HERE

*Optional self tracking sheets are for personal use. Make sure to submit weekly weights online!


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