Academic Dean's Office
The Academic Dean, also known as the Vice President of Academic Affairs, is primarily responsible for the recruitment of teaching faculty and personnel matters affecting the teaching faculty, such as review and salary. This office works closely with the President as well as conveners, committees, librarians and the Registrar’s Office. Located on the first floor of Carpenter Hall, the office is additionally responsible for departmental and program budgets, educational policy and conduct matters concerning academic issues. If a student wishes to discuss issues involving a professor or to appeal grades, the Associate Academic Dean is the first person who should be contacted.
Academic Enrichment Center (AEC)
AEC strives to aid and enhance the full range of learning for all students at Earlham College. AEC is also the College’s Disability Services office for students. It manages the documentation of disabilities, the processing of accommodation requests and the hiring of note-takers and other persons or services as needed. It is also the primary contact for adaptive technology. AEC provides peer-to-peer academic tutoring and various methods of academic support and outreach. Parents, students and faculty can contact AEC about students who are on Academic Probation.
The Accounting Office, located in the basement of Carpenter Hall, prepares student bills, receives payments and issues cash advances or reimbursements. In addition, the Accounting Office pays bills and processes transfers of funds for student organizations.
The Admissions Office recruits and enrolls academically qualified students who have personal integrity, curiosity, independence, commitment to service and intention to be engaged in the academic and co-curricular life of Earlham.
Alumni and Development
The Alumni and Development Office is located on the first floor of Carpenter Hall. This office works with Earlham’s 17,600+ alumni, plus parents and other friends of the College, to keep them connected and engaged at Earlham. Alumni and Development plan and sponsor Homecoming and Reunion Weekend on campus, as well as alumni gatherings around the country and also raise money for the College for the scholarships, buildings, and learning opportunities.
Athletics Department and coaches’ offices are found on the second floor of the Athletics and Wellness Center. About 30 percent of Earlham students participate on the College’s 16 intercollegiate teams. Facilities include an indoor running track, a cardio and strength training room, a group fitness studio (and classes), an indoor climbing wall, four indoor tennis courts, two racquetball courts, a 25-meter by six-lane pool, and a performance gymnasium with seating for 1,800 to host athletic contests and special events.
There are no bank branches located on Earlham campus. A US Bank ATM is located in Runyan Center.
Bonner Scholars Program
Located on the first floor of the Landrum Bolling Center, the Bonner Scholars Program is a four-year developmental leadership program rooted in community service. Supported by the Bonner Foundation in Princeton, New Jersey, the Bonner Scholarship provides tuition and summer support for 15 Earlham students from each class year who demonstrate a commitment to community service. These students, in turn, provide leadership to local nonprofits.
Campus Printing Services
Campus Printing Services, located in the lower level of Lilly Library within ITS, offers services to faculty, offices, and students for most printing needs. Administrative Posters, i.e., posters used for campus events (e.g., NSO, sports events, clubs and others) should be directed to this office. They are the conduit for office copy paper and toner cartridges for College-owned laser printers, as well as arranging for the recycling of old toner cartridges.
Career Education Office
The Office for Career Education is committed to providing Earlham students with services that will prepare them for accessing the world of work. Located on the first floor of the Landrum Bolling Center, faculty are available to assist students in picking a major, service opportunities, internships, summer jobs, graduate school, or positions after graduation.
The Cashier’s Window, located in the basement of Carpenter Hall, is where students cash their student payroll checks, make transactions for student organization accounts, make payments and submit reimbursements. The Cashier’s Window is open from 9:30 a.m. to 2:30 p.m. Monday through Friday. Hours extend to 4:00 p.m. on payroll Fridays.
Civic Engagement, Office of
The Office of Civic Engagement assists students to find and learn from opportunities to serve in the community. In addition to helping students locate service sites, the office also offers opportunities to develop useful skills, reflect on their service experiences, participate in leadership development activities and consider how service experiences might inform choices of majors and career paths.
The Office of Community Relations, in the Joseph Moore House on College Avenue, nurtures and strengthens the relationship between the College and its neighboring communities. The office builds and maintains partnerships between Earlham and local not-for-profit organizations in the arts, social services and other fields and looks to develop a broad range of opportunities for our students that will be beneficial to the local community. Community Relations seeks opportunities for Earlham faculty, staff and students to participate in civic activities, including membership on the Board of Directors of various civic organizations. It invites members of the surrounding community to take advantage of speakers and events, also serving to promote Earlham programs and services such as WECI, the Joseph Moore Museum, the Equestrian Program, Athletics, as well as Earlham sports and art events.
See Information Technology Services
Counseling Services is located on the west side of the first floor of Earlham Hall, up the stairs or elevator and to the right using your college ID to access the west entrance (across from Olvey-Andis Residence Hall). Session hours are available Mon.-Fri. Appointments are recommended to assure that a counselor is available to talk to you. Online appointments may be made at any time. Counseling Services provides short-term/brief supportive individual counseling free of charge for currently enrolled undergraduate students and students in the Graduate Programs in Education. Group counseling may also be provided according to students’ interests. Services are provided by licensed mental health professionals and supervised graduate student interns. Services are designed to assist students with a number of concerns and to enhance their ability to be more effective and successful in their academic and personal lives. Students who need long-term or more intensive services and/or medication will be referred to community resources. Students are responsible for the cost of these off-campus services. All students are eligible for Earlham’s crisis intervention services. The in-patient psychiatric facility of Reid Hospital in Richmond is available for serious psychiatric emergencies (limited services). In such cases, the VP/Dean of Student Life will notify parent or legal guardians.
In addition, Counseling Services offers mental health consultation, education and outreach programs for students, faculty and staff throughout the academic year.
Sodexo is Earlham’s food service provider. Dining Services offers a great variety of foods and unlimited portions for student dining during a single meal period. Your ID card is required for entrance into the dining hall, and only one meal can be deducted from your card per meal period, unless you are on the Quaker 90 or 150 or one of the EC Community Meal plans.
Meals are not transferable; only the owner of the meal plan may use the meals provided on the plan. Students may take advantage of the To Go Program, where authorized take-out containers (obtained in the Dining Services office) can be used to take your meal out of the cafeteria, but students must choose either to dine in or to take-out for any given meal; only one option is available per meal. No food may be removed from the dining hall unless it is part of the take out program.
The Coffee Shop in Runyan Center serves a variety of meals and snacks — a classic selection of fast food and healthy options. The Coffee Shop offers a Meal Exchange for those on meal plans. When the Earlham Dining Hall is closed, students may choose to eat in the Coffee Shop from a pre-selected menu. (Mon.-Fri. only) The Coffee Bar serves baked goods, coffee drinks, tea, hot chocolate and smoothies.
The Academic Enrichment Center is the College’s disability services office for students. Under the direction of the Director, who also serves as the College’s 504 Coordinator for students with disabilities, the AEC manages the documentation of disabilities, processing of accommodation requests and hiring of note-takers and other persons or services as needed. It is also the primary contact for adaptive technology. A full description of Earlham’s policies on accommodations for students with disabilities is online.
Earlham College Bookstore
The Earlham College Bookstore exists mainly to make available course materials and to maintain a constant source of recommended academic and general reading titles. Located in Runyan Center, the Bookstore also sells school, office and art supplies, computer related merchandise, clothing and souvenir items with the school logo, newspapers, snacks, greeting cards and some notions and health/beauty supplies. A full-service and secure website — www.earlhambookstore.com — allows the purchase of textbooks, books by Earlham authors, and Earlham merchandise of interest to alumni, students and their families and friends.
Earlham School of Religion (ESR)
Earlham School of Religion (ESR) is a Christian graduate theological school in the Quaker tradition. ESR prepares women and men for leadership that empowers and for ministry that serves. Using a transformative model of education, the seminary encourages students to explore the intellectual, spiritual and practical dimensions of their calls to ministry. Founded in 1960, ESR was the first Quaker-based seminary offering graduate-level training in the United States.
Events and Operations Office
The Events and Operations Office brings a variety of events and performances to campus and the surrounding community. These events always represent many different genres and many different academic, political, social and cultural perspectives. They also provide a forum for serious community-wide intellectual discourse. Programs produced and supported by the Office of Events support and enrich the academic and co-curricular experience of Earlham students. The Events Committee, which has student representatives appointed by Earlham Student Government, decides what events, lecturers and performances come to Earlham each year.
Additionally, the Events and Operations Office oversees the work of auxiliary services for the College. These include the Bookstore, Food Services (provided by Sodexo), Post Office and Summer Conferences. They strive to help the College be a good steward of its resources and to provide friendly, efficient administration of student services.
The Facilities Department is located in the Service Building, on the east side of campus. The people that work in Facilities are responsible for taking care of and fixing things around campus. They work hard to ensure that the campus is both safe (e.g., snow and ice removal in the winter) and aesthetically pleasing, while maintaining the functionality of rooms, houses and buildings.
In addition to buildings and grounds work, Facilities also support the campus for package delivery, purchasing, interior/exterior signage, rental of College property, surplus furniture and vending machines.
The Finance Office works with the President, Senior Staff, and the College Budget Advisory Committee in the preparation of operating and capital budgets for the undergraduate College and for the School of Religion, providing analysis, oversight and expertise. Located in Carpenter Hall, the Office also acts as the primary liaison with the College's legal counsel.
The Office of Financial Aid, located on the second floor of Tyler Hall, coordinates all student aid funds offered to students at Earlham College (including students enrolling in the Graduate Programs in Education) from institutional, federal, state and other outside sources. It informs students about the amount and sources of aid offered to them as well as their total Federal Title IV student loan indebtedness. The Office also provides counseling and guidance to students and parents about the financial aid application process and the terms and conditions of various forms of financial aid offered.
Graduate Programs in Education
The Graduate Programs in Education Office serves the Master of Arts in Teaching (M.A.T.) program while also providing professional development opportunities for current teachers. It is located in Brown House on College Avenue. The M.A.T. program is an 11-month program for liberal arts and science graduates who want to become teachers. The program begins each June and leads to teacher licensure the following May.
Located on the west side of Earlham Hall, first floor, Health Services serves as Earlham’s own walk-in clinic. No appointment is necessary to see a nurse and you may see a doctor by scheduling an appointment. Testing for STDs is performed throughout each semester, by appointment only. There is no charge to visit Health Services, but costs for lab work and supplies are charged to your student account.
Housekeeping works to create and maintain a clean, safe atmosphere in which students can work, learn and live. Earlham’s Housekeeping Department is run by Aramark, and reports to the Director of Facilities.
Human Resources (HR)
Located in the basement of the Carpenter Hall, the Office of Human Resources oversees the hiring and payroll of administrative faculty, hourly staff and student employment. Additionally, the Office is also responsible for handling all student health insurance issues. HR strives to help the College be a good steward of its resources and to provide friendly, efficient administration of employment with the College.
Information Technology Services (ITS)
Information Technology Services strives to create and support a technology environment that fosters excellence in teaching and learning, provides technology resources and support as needed to all members of the community, promotes responsible management of resources, makes accessible the data that facilitates wise governance and sound decision-making, and continues to improve to meet the evolving needs of the community.
Located on the lower level of Lilly Library, ITS provides support to all users of technology in the Earlham Community. The staff assists students with personal technology devices connected to the campus network, lab applications and problem solving through the HelpDesk (x2000). All Earlham community members have their own space on ITS’ central servers for personal Web pages/data and can request mailing lists for all student groups or organizations. ITS manages public labs available for student use in the basement of Lilly and Wildman Science Library, the Landrum Bolling Center and Dennis Hall (Mac lab). The Lilly Library basement lab is open 24 hours a day during the school year.
Institute for Education on Japan
The Institute for Education on Japan coordinates Earlham’s Japanese Studies program and activities including faculty development, on campus programming and the Jackson H. Bailey Memorial lecture series. In addition, the Institute is responsible for all Japan-related outreach activities conducted by the College. It plays a key role in both marketing and fundraising, and is charged with primary responsibility for the maintenance of Earlham’s relations with constituencies in Japan. The Institute’s outreach work links Earlham’s Japan-related learning and teaching resources to local and regional communities in the United States through a variety of educational, cultural and community service programs.
The Office of Institutional Research, located on the third floor of Bolling Center, serves as a resource for College committees and administrative offices to assist in their planning and decisionmaking to provide the highest quality undergraduate education in the liberal arts. The Office also serves as the source of data for outside constituents such as federal and state government and college guide publications. The Fact Book, a collection of statistics from various campus offices, is published for the Board of Trustees out of this office, can be found on the Office’s website and is useful for answering to general questions about the College.
Instructional Technology and Media (ITAM)
Instructional Technology and Media (ITAM) supports a variety of services and facilities across campus. ITAM, located on the lower level of Lilly Library, houses a small multimedia computer lab, carrels for viewing video materials from around the world; is the circulation point for the college’s collection of non-print materials (e.g. CDs, videotapes, DVDs) and loans cameras, computers, data projectors and other AV equipment to members of the Earlham community; and maintains the college’s course Management System (Moodle). In addition, ITAM provides classroom technology support, technical support for programs and events at various campus locations (e.g. audio and projection systems), provides location recording services for programs ranging from major events to classroom presentations, and purchases video programming for the Earlham collection.
Integrated Learning, Center for
The Center for Integrated Learning (CIL) helps students discover the gifts and passions that will allow them to make a unique contribution to the world and to provide them the opportunities to gain concrete skills, knowledge and experience that will lead to the achievement of their vocational and service aspirations. Located on the first floor of the Landrum Bolling Center, the Center for Integrated Learning includes the Career Education, Civic Engagement and Sustainability offices.
International Programs Office (IPO)
Located on the first floor of Landrum Bolling Center, Earlham’s International Programs Office (IPO) coordinates all off-campus programs, provides comprehensive service and support for international students, facilitates visits of international scholars and promotes faculty development in international areas. Off-campus programs and May Terms are offered in many areas of the world, including Asia, Europe, Latin America and the Middle East and also include the Border Studies Program and Japan Study.
International students from more than 60 countries comprise nearly 20% of the student body. This includes a group of one-year exchange students from Waseda University in Japan. The IPO staff is available to international students throughout their time at Earlham to serve as a source of advice, support, and information on matters of immigration regulations, cultural adaptation and practical concerns. The IPO staff will do all it can to make the learning experience at Earlham a rewarding and successful one for international students.
The Investment Office aims to maximize the cash and total return and to minimize expenses for each investment pool to provide the greatest amount of possible income for the College and Earlham School of Religion.
Japan Study Office and Studies in Cross-Cultural Education (SICE)
The Japan Study Office coordinates the study abroad programs that send students to Japan. The program at Waseda University in Tokyo includes students from the Great Lakes Colleges Association, Associated Colleges of the Midwest and other U.S. colleges. The SICE program sends a group of eight to 12 Earlham students to Morioka each fall semester where they spend time in local middle schools, attend classes at Iwate University and live with host families.
A quiet, reflective space located in Runyan Center. Though not open every day, students may ask for access to the Japanese Garden. On warm spring and summer days it is open. The Japanese Garden is not generally a programmable space but special events have been held there through the Visual and Performing Arts Department.
Joseph Moore Museum
The Joseph Moore Museum is the regional natural history museum for eastern Indiana. The collection was begun by Joseph Moore (Earlham student, professor and president) in the mid 1800s. There are 800 specimens on public display with 40,000 more housed in the various collection rooms, which are used by the Earlham community and researchers from around the country and world. The museum supports world class research in the areas of herpetology, ornithology and entomology.
The museum is supported by Earlham students who do everything from curating collections, designing and building exhibits, caring for live animals, greeting visitors, preparing new specimens for the collections and leading tours. The museum offers internships and courses through the Biology Department and Museum Studies Program.
Some of the more unique specimens include the world’s most complete fossil skeleton of Casteroides ohioensis (giant ice-age beaver); fossil skeletons of an allosaurus, a mastodon and a giant ground sloth; three passenger pigeons, an Egyptian mummy, live reptiles and a planetarium.
Earlham’s art gallery, located in Runyan Center on the east side of Wilkinson Theatre, is open to the public every day throughout the school year. Works by professional painters, weavers, photographers, sculptors, ceramists and faculty artists are exhibited. Art exhibits in this gallery often include student-created works and feature the annual senior fine arts students show. Museum Studies students often serve as curators. Special viewings can be arranged through the Visual and Performing Arts Department.
Long considered one of the nation’s finest teaching libraries, Earlham’s Lilly Library (and Wildman Science Library) received the 2001 Excellence in Academic Libraries Award from the Association of College and Research Libraries. This award is testimony to the libraries’ emphasis on service to the community through instruction in the use of information resources and the technologies that support access. Both libraries are designed to provide open access to the collections and a variety of types of study spaces. For additional information visit the libraries’ Web pages, where you will find policies on circulation, use of study carrels, the collection development program and the confidentiality of library records.
Maintenance and Grounds Department
See Facilities Department
Marketing and Communications Office
The Marketing and Communications Office, located in Tyler Hall, tells the authentic Earlham story in compelling, creative and diverse ways. Marketing and Communications develops communication strategies in the areas of digital communications, media relations, photography, publications and advertising.
Newlin Quaker Center
The Newlin Quaker Center aims to identify young Quaker leaders, nurture Quaker scholarship and dialog on campus and provide members of the Earlham and broader community with information about the Religious Society of Friends and Earlham’s living Quaker character. More broadly, the Center aims to promote conversation and cooperation among Friends, and to provide a gathering place for Friends across theological and cultural spectrums. The Quaker Fellows Scholarship Program is also facilitated by the Newlin Quaker Center, providing support to students participating in the program as they focus on spiritual formation, community formation, and leadership formation.
The Post Office is part of Campus Services. Located in the basement of Runyan Center, the Post Office provides every student a mailbox (commonly referred to as a “drawer”), a delivery area for packages and United Parcel Service parcels. Students can also buy stamps and send mail during Post Office hours.
The President’s Office is located on the first floor of Carpenter Hall. If you have any questions or concerns about the College, you can drop by to schedule a meeting with the President or his assistant. Meetings of the Board of Trustees are organized by this office three times a year.
Public Safety, Department of
Earlham’s Department of Public Safety is located east of Stanley Hall and west of Hole House (in Bolling House, previously the Admissions Building). The director, assistant director and the staff of officers and student workers work hard to maintain a safe environment on campus for all community members. This office has many responsibilities, including bicycle registration, parking enforcement, safety alerts, escorting students who feel unsafe, responding to emergencies, responding to incidents on campus and reporting annual statistics on campus crime to the public.
Located in Carpenter Hall, Room 156, the Registrar’s Office articulates curricular opportunities and expectations for students toward degree completion. Additionally, the Registrar’s Office works in partnership with the faculty to evaluate academic progress of students, provide an environment that is most conducive to the engagement of teaching and learning, coordinate the various components of academic advising, coordinate the awards convocation (with support from Institutional Advancement) and to coordinate the planning and programming for events related to commencement.
The Office of Religious Life, located in Virginia Cottage, aims to strengthen and nurture the spiritual development of all community members, but with an emphasis on that of students. Religious Life provides regular opportunities for worship with, and leadership in support of, diverse faith communities. These activities are carried out in the context of the ongoing dialog between intellect and spirit. Examples of opportunities provided by Religious Life are College Meeting for Worship, Shabbat at the Jewish Cultural Center, Faith and Values luncheons, Student Religious Life Groups retreat, Faith Community Event with representatives from many Richmond faith traditions, weekly meditation with Buddhist students, Quaker field trips, weekly Muslim Juma prayers, mosque trips and Religious Emphasis Week.
College rentals provide faculty and staff of the College community with comfortable housing convenient to campus.
Located on the east side of first floor of Earlham Hall, Residence Life is responsible for the residence halls and College Houses that a majority of Earlham students live in. They are responsible for the housing selection process, first-year housing assignments and housing agreements. They work with House Conveners and Advisers and are responsible for Resident Assistant selection and training. Residence Life staff also assist in adjudicating conduct incidents occurring in the residence halls and College Houses.
Runyan Center is the physical hub of student life at Earlham, and Runyan Center Desk is the information hub for the Earlham Community. It is home to the Coffee Shop, Earlham Bookstore, Post Office, multiple lounges, Tazza, offices for student organizations, Earlham Word (newspaper), WECI (the College radio station), Wilkinson Theatre and the Leeds Art Gallery.
Student Accounts Office
The Student Accounts Office is located in the basement of Carpenter. Here students can inquire about account balances, make payment arrangements, pay semester bills and arrange refunds.
Housed in Earlham Hall, Student Leadership provides leadership development opportunities for all students through its open governing board. It also aims to develop programs and activities that assist in creating strong ties between faculty and students outside of the classroom and to create an environment that is open, accepting and purposeful for community members.
Located on the first floor of Earlham Hall, the Student Life Office is home to Vice President and Dean of Students, Student Leadership, Residence Life and Diversity and Inclusion. The division of Student Life oversees life outside the classroom and bases its work and programs on the belief that life outside the classroom enhances College academics, influences students’ growth and strengthens community.
Student Payroll Office
The Student Payroll Office, located in the basement of Carpenter Hall, processes student timeslips and issues student payroll checks every other Friday. All student workers must complete important paperwork for the Payroll Office before they can be paid. The Student Payroll Office also works with international student workers to help them understand their U.S. tax responsibilities.
Summer Conferences occur between the last day of May Term and the first full week in August. Frequently, the bulk of Earlham’s summer conferences are athletic camps and Yearly Meeting annual sessions. Earlham students can apply to work as Summer Conferences staff if they plan to remain on campus for the summer.
Sustainability, Office of
Located in the Landrum Bolling Center, the Office of Sustainability is dedicated to developing and promoting experiential, field-based learning opportunities both on and off-campus for students and faculty. This Office also aims to serve as a resource and catalyst for interdisciplinary, collaborative teaching and learning on environmental matters across the curriculum and co-curriculum. The Office initiates and supports collaborative research and study on environmentally related topics both on and off-campus. Funding is available to both students and faculty under the SEED and SAR mini-grant programs.
Thematic Studies Abroad (TSA)
Thematic Studies Abroad is located on the first floor in Bolling Center. Students from Waseda University in Tokyo spend an academic year at Earlham. The curriculum is designed to build skills in English while preparing students to enroll in regular Earlham courses. Students also complete service learning projects and cultural activities to gain a better understanding of U.S. culture.
Web Communications and Services
Web Services manages the College’s public website. While primarily responsible for developing Web strategies supporting student recruitment, the Web Team provides community education in the development of Web pages and consults with students and faculty in creating quality pages compatible with campus Web design and structure.
Earlham’s Athletics and Wellness Center focuses on the promotion of recreation and good health for campus community and the greater Richmond area. Many of its facilities are available to the public through memberships
and day passes.
The Center features an indoor track, cardio and strength training room, group fitness studio, climbing wall, four indoor tennis courts, two racquetball courts, a 25-meter-six-lane pool and a performance gymnasium with seating for 1,800.
Wilderness Program and Outdoor Education
983-1893 or 983-1790
The Wilderness Program provides both curricular and cocurricular experiential learning opportunities for students focused on outdoor and environmental education. Through on- and off-campus classes, activities and events, the Wilderness Program supports the academic curriculum within both the Education and Environmental Programs as well as cocurricular areas within Wellness, Student Leadership and Student Life. The central aims of all program areas revolve around several core principles: developing the adventuresome spirit, nurturing an environmental “sense of place,” promoting the contemplative life and building skills for leadership and community living.
The Wilderness Program comprises four main areas: August Wilderness, New Zealand off-campus study, the Outdoor Education minor and Wellness/AWPE courses such as rock climbing and backpacking.
Wildman Science Library
The Wildman Science Library is located in Noyes Hall, between Dennis Hall and Stanley Hall. The Library holds a collection of science literature, both print and online, in addition to a large collection of United States and world maps. Many science courses offer reserve materials that are available from behind the circulation desk. The staff is dedicated to providing research assistance and classroom instruction for students of the natural sciences.
Academic posters, i.e., posters used for classes, Ford Knight, research presentations and/or anything related to academics should be sent to Wildman Science Library for printing. Instructions on the basics for poster printing (e.g., dimensions, costs, designs) can be found at http://library.earlham.edu/posters.
The Womyn’s Center is both a space on campus and an organization. The space is located on the fourth floor of Carpenter. It is intended to be a safe space for women, available for use whenever Carpenter is open. The Center is the only place on campus that is reserved for people who self-identify as women. The Womyn’s Center sponsors films, art shows, workshops and feminist student activism. Some events and times at the center may be open to all genders when advertised as such.
Located on the lower level of Lilly Library, the Writing Center aims to help all students become better writers through a broad range of habits that experienced writers rely on: reading, freewriting, revision, feedback and discussion about writing practices. The Center provides a friendly, comfortable space where student writers of all levels and faculty of any discipline can discover techniques for writing and teaching writing more clearly and efficiently. We encourage students to make conscious choices about writing and approach writing as a reflective process.