Weather and Emergency Closing Policy

General Information

The Business Office in consultation with the Provost decides if and when the campus will be closed due to severe weather conditions. The Provost, on behalf of the Emergency Response and Recovery Planning (ERRP) Committee, will work closely with Campus Safety and Security should the College need to close due to non-weather-related emergencies.

Students and teaching faculty should always assume that classes are in session, unless and until a specific announcement canceling or suspending classes is issued. In certain situations, administrative faculty and staff could be released, but teaching faculty and students would be expected to continue a normal class schedule.

In the event of a closing, certain areas may have standing arrangements in place for remaining open, such as Lilly Library and Runyan Center. Notification of staffing expectations in those areas will be arranged by the appropriate administrators, in consultation with the Business Office.

Employees in the following areas of campus should expect to report regardless of conditions unless otherwise notified: Dining Services (if students are here), Residence Life, Campus Safety and Security, Wellness Center, HVAC and Grounds.

Notification Processes

The first-updated and most accurate information sources will be the Earlham website's home page and WECI-FM (91.5). In some situations (particularly non-weather emergencies), closings may be announced via the ConnectEd Emergency Notification System . Closings may also be announced through the following local and regional outlets:

Palladium-Item Online Richmond Daily's Newspaper
WHON-AM (930)/WQLK-FM (96.1) Richmond
WKBV-AM (1490)/WFMG–FM (101.3) Richmond
WMUB–FM (88.5) Oxford
WCTV–TV, Richmond
FOX59-TV/CW4-TV, Indianapolis
WDTN-TV (2), Dayton, OH
WHIO–TV (7), Dayton, OH

Adjunct faculty who live outside the broadcast areas listed above should contact Campus Safety and Security for information.

After the initial announcement and based on the type of closing, community members should consult the Earlham website home page for up-to-date information on the nature of the closing, possible duration of the closing, specific cautions or warnings, information on campus facilities (Wellness, Library, Runyan Center) and other details as they develop. Only closing announcements will be repeated daily as necessary. There will not be a “re-opening” announcement; faculty, students and staff should assume that offices are open and classes are in session unless there is a closing announcement for a given day.

Individual offices may want to develop internal phone trees to supplement the processes above, for employees with long or treacherous commutes.

Early Release

Decisions on early release (release from regularly scheduled hours, usually weekdays between 8 a.m. and 5 p.m.) will be made by the Provost on behalf of the Emergency Response and Recovery Planning (ERRP) Committee after consultation with the Business Office. Announcements will be made through the Earlham website and campus-wide listserves.

Please note that supervisors may not individually institute early release or approve late arrivals as paid time. Vacation time must be used by employees missing regular work hours, in the absence of a closing notice which involves their given area. For more information, see the Inclement Weather Day section of the Staff Handbook.

After Hours and Weekends

Areas of the College with staffing responsibilities on weekends:

Campus Safety and Security
Dining Services
Residence Life

Housekeeping
Events
Athletics
Wellness
Student Activities

Persons working in bolded areas are expected to report regardless of conditions (Dining Services if students are on campus) on the weekends. Supervisors in all other areas are to consult with the Business Office prior to exempting or releasing staff due to inclement weather.

To the extent possible, cancellations of after-hours and weekend special events (i.e., Goddard Auditorium, Meetinghouse) will be communicated by the Marketing and Communications Office via the local media. The Earlham website also will post this information. If the Events Coordinator is involved, an automated message will be placed on the Events Office line: (765) 983-1373.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admissions