Checking Into Your Room

There are traditionally four periods when students check-in to their residence hall room: Fall semester Move-In Day, Spring semester Move-In Day, early arrival, and late arrival.  As part of the check-in process, students will have the opportunity to go over their room’s condition to ensure they know what will be considered “existing damage” when they check out.

Fall or Spring Semester Move-In Day

The Office of Residence Life prepares detailed communication for students moving in on either the Fall or Spring semester Move-In Day, including where, when, and how to check in.  Details are included in the student’s assignment letter, which typically is sent at least one month before move-in day.  Students who need information sooner than that should contact the Office of Residence Life or review their housing contract for more details.

Early or Late Arrivals

There are many reasons a student may need to schedule an early or late arrival to their on-campus room.  Earlham College defines specific days as the start and end to on-campus living for Earlham College students each year, and depending on what the student has arranged with the Office of Residence Life he/she may need to check in before or after that generic date.  Any student who wants to arrange an Early or Late Arrival should contact the Office of Residence Life to check for availability and schedule the new check in date.

Room Condition Inventories

In the check-in process, the Room Condition Inventory is especially important. This report will be checked against the condition of your room when you check out, and you will be financially responsible for any damage not cited on the form.  The checklist has been completed by your Resident Assistant (RA), but you will want to go through it to make sure that nothing was missed.  Please report any maintenance or other problems in your room to the complex front desk right away so a work order can be written to correct the problem as soon as possible.

 

Checking Out of Your Room

There are traditionally four periods when students check out of their residence hall room: the end of the Fall semester, the end of the Spring semester, early departure, and late departure.  No matter when the check-out occurs, the general process is the same.

End of the Fall or Spring Semester

The Office of Residence Life prepares detailed communication for students moving out at the end of either the Fall or Spring semester, including where, when, and how to check out.  This communication is typically by email and is sent several weeks before the end of the semester.  Typically, students are required to move out by the Friday at 5:00 p.m. of Finals Week.  Students who need information sooner than that should contact the Office of Residence Life or review their housing contract for more details.

Early or Late Departures

There are many reasons a student may need to schedule an early or late departure from their on-campus room.  Earlham College defines specific days as the start and end to on-campus living for Earlham College students each year, and depending on what the student has arranged with the Office of Residence Life he/she may need to check out before or after that generic date.  Any student who wants to arrange an Early or Late Departure should contact the Office of Residence Life to check for availability and schedule the new check out date.

Room Check-Out Process

The student should:

  1. Contact his/her Resident Assistant (RA) to schedule a time check-out at least twenty-four hours in advance of the anticipated departure if possible.
  2. Remove all personal belongings from his/her room.
  3. Clean his/her room, including sweeping the floor, cleaning out the desk and closet, and closing/locking the windows.
  4. Dispose of all garbage in appropriate receptacles within the residence hall or college house.
  5. Be sure that all college-owned furniture is returned to its original condition including bed frames if you had a loft.
  6. Check your campus mail once more and let businesses that send you mail know of your new address.
  7. Check out with his/her RA, which includes turning in the room’s key(s).

 

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admissions