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Current Openings

Administrative Assistant — Academic Enrichment Center

May 02, 2019

Description

Earlham College invites applications for the position of Administrative Assistant to the Academic Enrichment Center and associates. This is a full-time (40 hours per week during the academic year, 30 hours per week in the summer), hourly staff position with a starting rate of $11.71 per hour, with an increase to $11.86 per hour upon successful completion of the 90-day introductory period. Compensation also includes a benefits package.

Primary Duties & Responsibilities

  • Maintain all office files, including confidential disability records and peer tutoring records using Microsoft Access software.
  • Notify tutors, tutee and faculty of one-on-one peer tutoring assignments.
  • Record student contacts of pre-arranged tutoring sessions; distribute the reports to faculty.
  • Process the student payroll of 40+ students.
  • Generate disability accommodation memos, office correspondence, and promotional flyers.
  • Manage adaptive technology, i.e., Livescribe Pens.
  • Oversee the production of high-quality documents in Kurzweil 3000.
  • Schedule and organize office meetings and events.
  • Provide receptionist duties: answer and direct questions from students, parents, faculty, staff and other campus guests via phone, in person and by email.
  • Order supplies, process invoices, and credit-card reports; maintain financial records and transfer expenditures to the appropriate accounts.
  • Assist with supervision of work-study students.
  • Perform other duties as assigned by supervisor.

Experience & Qualifications

  • A high school diploma or GED certification is required.
  • An associate’s degree or one to two years of experience working in a post-secondary academic environment is preferred.
  • Computer training in Microsoft Office applications and an ability to learn other computer software programs.
  • Must be able to problem solve and work with minimal supervision.
  • Demonstrated ability to work and supervise students in a diverse atmosphere.
  • Ability to multitask and manage multiple project deadlines in a timely and professional manner.
  • Excellent phone etiquette.
  • Excellent oral and written communication skills.

Application Instructions

Qualified employees wishing to be considered among the applicants for this position should notify their supervisors and the Human Resources Office promptly.

All applicants, whether or not they are current employees, should send a letter of application; resume; and the name, position title, email and phone number for three professional references in a single PDF or MS Word file to:

Human Resources Office
Earlham College
801 National Road West
Richmond, IN 47374-4095

Email: shiprka@earlham.edu
Phone:  765-983-1393

The review of applications will begin immediately and continue until the position is filled.

Application Form for Hourly Staff Positions


Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admission


NOTICE OF NONDISCRIMINATORY POLICY AS TO STUDENTS

Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.