Current Openings, Human Resources | Earlham College Skip to Content

Current Openings

Acquisitions Coordinator and Building Unit Support — Lilly Library

April 09, 2019


Earlham College invites applications for the position of Acquisitions Coordinator and Building Unit Support in Lilly Library. This is a full-time (40 hours per week during the academic year, 37.5 hours per week during the summer), hourly staff position. The starting rate for this Staff Level 6 position is $11.71 per hour, with an increase to $11.86 per hour upon successful completion of 90-day introductory period. Compensation also includes a benefits package. The position is supervised by the Technical Services Librarian.

Primary Duties & Responsibilities

This position will serve three-quarter time to Library duties:

  • Manage the acquisition of physical materials (books and media) for the library collection:
    • Hire, schedule, train and supervise student workers.
    • Maintain standing/serial book orders for the library collection.
    • Process payments for all related library purchases and maintain adequate records, including management of library credit card.
    • Create reports upon request using library software.
  • Manage the electronic and physical processing of library materials acquired by purchase or donation for the collections:
    • Hire, schedule, train and supervise student workers.
    • Ensure that materials are properly added to the library collections and made accessible to library patrons.
    • Maintain records related to library collections.
  • Oversee the withdrawal of materials from the library collection and maintain related records.
  • Assist in collection maintenance duties as assigned, including data management, troubleshooting access to physical materials, and special projects.
  • Perform basic administrative support duties for the library such as purchase library supplies.
  • Assist with Circulation and InterLibrary Loan tasks as needed based on available time. Tasks may include preparation of monthly statistics and fine reports and tasks surrounding reserves and inventory processes.
  • Communicate with other library staff, accounting office, PALNI staff, library vendors and others as needed to carry out position functions.
  • Participate in Library and College staff activities and in PALNI workshops, training sessions and group meetings, as well as other professional development opportunities.

The remaining one-fourth of this position is assigned to support services for other departments housed within the library building. Duties have not yet been fully determined but may be adapted based on the skills of the candidate, and may include:

  • Acquisition of materials for related units.
  • Clerical tasks including processing payments, reservations and other unit support duties.

Experience & Qualifications

  • Some college study is desirable; a bachelor's degree is preferred.
  • Previous work experience in a library or educational setting is highly desirable.
  • Basic knowledge of accounting practices or accounting experience is desirable.
  • A detail-oriented worker with excellent clerical and communication skills.
  • The ability to learn complex library procedures.
  • The ability to learn and maintain a working knowledge of computer equipment and software.
  • The ability to evaluate office procedures and suggest improvements.
  • Willingness to attend scheduled meetings and professional training.

Application Instructions

Qualified Earlham employees wishing to be considered among the applicants for this position should notify their supervisors and the Human Resources Office promptly.

All applicants, whether or not they are current employees, should send a letter of application; resume; and the name, position title, email and phone number for three professional references in a single PDF or MS Word file to:

Human Resources Office
Earlham College
801 National Road West
Richmond, IN 47374-4095

Phone:  765-983-1393

The review of applications will begin immediately and continue until the position is filled.

Application Form for Hourly Staff Positions

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

E-Verify _Logo

Print Friendly and PDF

Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admission


Earlham admits students of any race, color, national and ethnic origin, age, gender and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, age, gender and sexual orientation in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.