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Current Openings

Assistant Director of Residence Life — Housing Operations

April 05, 2018


Earlham College is accepting applications for the position of Assistant Director of Residence Life — Housing Operations in the Division of Student Life. This is a full-time, live-out, 12-month administrative faculty appointment. Salary is commensurate with education and experience, and includes a benefit package. This position reports to the Associate Dean of Students/Director of Residence Life.

Earlham seeks an innovative administrator to provide direction, supervision and management as part of the leadership team for the Office of Residence Life. The College seeks a high-energy individual to collaborate with campus constituents to provide oversight of housing operations in support of a dynamic residence education program.

Primary Duties & Responsibilities

The Assistant Director of Residence Life has overall operational responsibility for a comprehensive residential life program of approximately 1,060 students and operational management of eight residence halls, an apartment complex, and about 20 theme or interest houses as central to a progressive, residential liberal arts college.

  • Serves as the primary system administrator for Earlham College’s housing management system – Odyssey HMS/ResCenter.
  • Manages the annual room selection process for the selection of housing assignments. 
  • Enforces housing policies on occupancy, eligibility for housing, refund policies and living in community in accordance with Earlham’s Principles and Practices.
  • Responsible for billing of room charges and meal plans. 
  • Assigns first-year and transfer students, making roommate matches. 
  • Facilitates room reassignments, and opening and closing procedures, early arrivals and late departures, housing for students with special needs, Summer Housing and May Term housing.
  • Assists with the management and oversight of the College theme and friendship houses.
  • Serves as part of the Administrator On-Call rotation for crisis or incident intervention on behalf of the Student Life area.
  • Assists with the supervision of three full-time Area Directors as needed and by extension, approximately 50-55 student staff members as directed. 
  • Serves as an administrative hearing officer for student conduct and mediation cases as appointed, with support of all departmental response procedures for conduct concerns.
  • Interfaces with Facilities, Housekeeping, Dining Services, Public Safety, Student Accounts, Financial Aid, Registrar’s Office, and the Center for Academic Enrichment.
  • Serves on College and Student Life committees as appointed. 
  • Works with programmers in the Information Technology area to monitor all aspects of BANNER billing, housing, meals, and lottery screens and data implementation. 
  • Enters all information in BANNER housing and meal control modules via CBORD’s Odyssey HMS/ResCenter software. 
  • Implements BANNER and HMS/ResCenter training for support staff on housing and meal modules, as well as website interface. 
  • Maintains statistics and documentation for Residence Life and Housing procedures.
  • Supervises and maintains all housing administrative records related to student assignments.
  • Produces semester reports on occupancy and room changes.
  • Regularly communicates with conveners of residential areas and prepares documentation of procedures for distribution among all resident students and for updates to the department’s webpages.
  • Supports Theme House faculty advisors on administrative procedures in filling and maintaining their houses (including, but not limited to:  African/African American Cultural Center, Jewish Cultural Center, French, German, Japan, Spanish, Interfaith, Quaker, Environmental Sustainability, Literary Arts, Agriculture, and Mindfulness.
  • Assists in providing leadership and vision for programmatic development.
  • Works cooperatively with other offices and departments to achieve a positive campus and residential environment for students, staff and all involved in the program.
  • Serves as an active member of the Student Life staff, assisting with division-wide programs and student retention initiatives. 
  • Serves as a resource for community development and residence life programming.
  • Gives direction and support for college-wide crisis intervention and conflict management.
  • Collaborates with the maintenance and housekeeping staff on the overall general upkeep of student housing facilities.
  • Performs other duties as assigned.

Experience & Qualifications

  • A bachelor's degree is required; a graduate degree in student personnel or a related field is preferred. 
  • A minimum of three years experience in Residence Life — Higher Education.
  • Experience using BANNER or another relational database is required.
  • Experience using CBORD’s Odyssey HMS/ResCenter is strongly preferred. 
  • Excellent interpersonal and communication skills.

Preference will also be given to those candidates with experience in the area of student affairs assessment. Candidates should have a clear understanding of the role of residence life at a private liberal arts college.

Application Instructions

Please send a letter of application that addresses the various responsibilities of the position; resume; and the name, position title, email address and phone number of three professional references in a single PDF or MS Word file to:

Human Resources Office
Earlham College
801 National Road West
Richmond, IN 47374-4095

Phone:  765-983-1393

The review of applications will begin immediately and continue until the position is filled.

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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