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Current Openings

Administrative Assistant II — for Internships and Employer Relations — Center for Career and Community Engagement

July 20, 2017


Earlham College is accepting applications for the position of Administrative Assistant II (Internships and Employer Relations) in the Center for Career and Community Engagement. This is a full-time, 12-month staff position includes benefits. The starting pay level is $11.71 per hour, with an increase to $11.86 per hour upon successful completion of 90-day introductory period.

This position provides secretarial and administrative support for the Office of Employer Relations in the Center for Career and Community Engagement (CCE), the EPIC Advantage program, the Associate Vice President for Academic Affairs, and the Dean of Integrative Education. The position requires comfort and confidence in using personal computers, Banner (the student record system), and willingness to learn new programs and support their use, including web-based applications.

Candidates must be able to effectively work with the public and be very familiar with other campus departments and services. Additionally, the position requires the successful candidate be able to communicate complex information clearly to members of the campus community and beyond. This position reports to the Dean of Integrative Education and works closely with the faculty and staff working in Employer Relations, especially including the EPIC Advantage program.

Primary Duties & Responsibilities

  • Provide overall administrative support for the Office of Employer Relations, the Associate Vice President for Academic Affairs, and the Dean of Integrative Education.
  • Provide administrative and logistical support for assigned faculty including scheduling meetings and appointments, coordinating travel arrangements, managing projects, and other support functions.
  • Communication, documentation and processing for the internship program; communicating with students, faculty and external partners.
  • Data entry using various technology platforms used by the Center.
  • Coordinate production and distribution of internship and employer-related publications, materials, letters and emails.
  • Coordinate arrangements for events and meetings sponsored by, including travel, room reservations, RSVP’s, hospitality and set-up.
  • Process, monitor, track and report Center expenses as approved by the Directors.
  • Maintain Center files, records and other forms of data.
  • Assist with on-campus marketing and promotion efforts for the Center.
  • Assist with major events including InternshipFest, the Graduate School Fair, EPIC Expo and Employer Fairs.
  • Take minutes as requested at programmatic meetings.
  • Maintain professional appearance of the Center.
  • Carry out other duties and special projects as assigned.

Experience & Qualifications

  • An associate's degree or college-level work is required; a bachelor’s degree is preferred.
  • Experience with internship coordination or similar program coordination.
  • Background and familiarity with web-based technology, social media and database management.
  • Familiarity and interest in working closely with college-age student populations.
  • Ability to thrive in a diverse, collaborative work environment.
  • Excellent oral and written communication skills.
  • Ability to prioritize and manage short-term, long-term and recurring projects and duties, and to handle multiple assignments coming from different people simultaneously.
  • Excellent problem-solving ability and good interpersonal skills.
  • General secretarial experience.

Application Instructions

Please send a letter of application addressing the responsibilities of the position and qualifications of the applicant; resume; and the name, position title, email address and phone number of three professional references in a single PDF or MS Word file to:

Human Resources Office
Earlham College
801 National Road West
Richmond, IN 47374-4095

Phone:  765-983-1393

The review of applications will begin immediately and continue until the position is filled.

Application Form for Hourly Staff Positions

Earlham College continues to build a community that reflects the gender and racial diversity of the society at large, and, therefore, we are particularly interested in inviting and encouraging applications from African Americans, other ethnic minorities, and women. Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham College is an Equal Opportunity Employer. Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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