Awarding Aid

Earlham awards more than $20 million in aid each year. Aid packages may include grants and scholarships, campus employment and loans. Aid packages are given to students submitting the FAFSA, are enrolled full-time (at least 12 credit hours per semester), and making satisfactory academic progress. Here are the steps to follow:

1. Apply for Financial Aid

Aid applicants submit their FAFSA electronically at Earlham's FAFSA code is 001793 and must be included for the College to receive your information.

  • New students must submit the Free Application for Federal Student Aid (FAFSA) by March 1
  • Returning students from Indiana must also submit the FAFSA by March 1
  • Returning students who are not from Indiana must submit the FAFSA by June 1
  • Returning students intending to study off-campus during Fall Semester are encouraged to submit their FAFSA by April 1

If Earlham College receives FAFSA results for a student who is no longer enrolled, but who was previously enrolled, the Financial Aid Office will not consider those results and will not calculate a financial aid award for that student.

Aid applicants and their parent(s) are urged to obtain a U.S. Department of Education PIN at With a PIN the student and parent can “sign” the online FAFSA electronically. A student also can use his or her PIN to complete student loan entrance and exit counseling requirements, sign student loan promissory notes and track federal financial aid.

2. Review Award Notification

Students are notified of aid awards on a rolling basis after they have submitted their aid application. Review your notification carefully to see if it's an estimated aid award, or an actual aid award. If it's an estimated aid award, you will need to send materials requested by the Financial Aid Office in order to verify your aid eligibility.

  • Students first entering Earlham College for the Fall Semester usually receive a notification beginning in early February preceding the Fall Semester.
  • For continuing students, notifications typically begin in April preceding the Fall Semester. Aid notifications for students not enrolled during the Fall Semester but enrolling during Spring Semester are notified of their aid in December or early-January.

While it is not Earlham's policy to re-negotiate need-based aid awards, if you feel we have missed some important aspect of your financial situation, please contact us. If you have questions about merit-based aid, contact the Office of Admissions.

If you wish to decline or reduce your student loans, or to update other financial information (like receiving outside scholarships not appearing on your award notification), please return the Financial Aid Update Form. We assume you accept all forms of aid offered unless we are notified otherwise in writing.

3. Accept Your Aid Award

We assumes students accept all forms of aid offered in their award notification each year unless we are notified otherwise in writing. In addition, students are required to accept or decline loans offered. To do this, students must:

  1. Login to theheart (portal)
  2. View the financial aid award
  3. Accept/reduce/decline loans offered

Disbursement of Aid

All aid is disbursed directly to full-time students' accounts. Financial aid, including Earlham-funded grants, federal and/or state funded grant aid, and federal student loans, are not ordinarily disbursed to a student's account until the first day of class. Financial aid may be disbursed 10 days prior to the start of classes for unusual, special circumstances. Students receiving financial aid must be registered full-time unless approved for part-time status by the Registrar.

Students offered any Federal Title IV Student Loan including a Federal Perkins Loan or Federal Direct Loan must comply with all federal requirements including properly completing promissory notes and entrance counseling before the loans can be disbursed.

Aid will not be disbursed to students whose aid application is selected for verification by the Federal Department of Education until all required or requested information has been submitted to the Earlham College Financial Aid Office.

Any awards or funds not administered by the College will not be credited to students' account until Earlham's Accounting Office receives the check or another form of payment.

Funds listed within Estimated Award Notifications and grants listed as "anticipated" or "estimated" on an Award Notification will not be credited to the student's account until the requested information is provided by the student or Earlham College can confirm students' eligibility for the funds. Anticipated awards may result in a service charge if documentation is not received before the beginning of each semester.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admissions