Applying for Aid, Financial Aid | Earlham College Skip to Content

Applying for Aid

Earlham awards more than $32 million in aid each year. Aid packages may include grants and scholarships, campus employment and/or loans. In order for us to determine your eligibility for these funds, you must complete the FAFSA.

The FAFSA (Free Application for Federal Student Aid) is an online form provided by the U.S. Department of Education that calculates a family’s ability to contribute toward their student’s education (Expected Family Contribution). It requests income and asset information, as well as number in the family, children in college, and additional information.

Families can complete the FAFSA beginning October 1 of the year prior to enrollment (e.g., October 1, 2018, for the 2019-20 academic year). The FAFSA may be completed online at www.fafsa.gov or through a mobile app called myStudentAid from the Apple app store (IOS) or through Google Play (Android).  Before you begin, click below to learn what NOT to do!

11 common FAFSA mistakes

You must apply for need-based aid each year. Financial aid packages remain relatively the same as long as the family’s expected family contribution as calculated on the FAFSA remains relatively the same.

Apply for Financial Aid

1. Get your Federal Student Aid ID (FSA ID)
(Beginning October 1 and no later than March 1)

Both student and parent must obtain an FSA ID at fsaid.ed.gov.  Your FSA ID is a unique identifier and password that gives you access to the Federal Student Aid system, and allows you to sign documents electronically. The parent and student must have a different email address.

  • Parent and student will use this to complete the FAFSA
  • Students will use this for completing loan requirements
  • Parents will use this for parent loan processing

2. Gather your 2017 Federal Income Tax Return (both yours and your parent’s)

  • The FAFSA requires that you use tax information for 2017, so gather your tax return, W-2s, and any benefit or asset information you have.

3. Complete the FAFSA (Beginning October 1 and no later than March 1)

  • U.S. Citizens or permanent residents interested in being considered for need-based aid must complete the FAFSA electronically at www.fafsa.ed.gov or through the myStudentAid mobile app, and include Earlham’s school code of 001793.
  • The FAFSA has a convenient option called the DRT – Data Retrieval Tool which enables you to pull information directly from your completed IRS tax return into the FAFSA. We strongly recommend using this tool. It not only saves you time and reduces potential errors, but may also keep the government from requesting additional documentation.
  • Make sure you submit the FAFSA at the end!

4. Complete Verification materials(as soon as you are notified that you need verification)

  • In about one third of all FAFSAs filed, families are selected for a process called verification. You will find out that you have been flagged when you complete the FAFSA.  For those flagged for verification, schools are required to verify the information reported on the FAFSA by obtaining from you federal tax transcripts, family size verification forms or other documents. Using the DRT (see above in Step 2) reduces the time you’ll need to spend on this.  Information on obtaining your federal tax transcript can be found here.

Important FAFSA Filing Dates

October 1 – March 1 Students submit the FAFSA
March 1 Deadline for New Students to submit the FAFSA
April 10 Deadline for completion of FAFSA for Indiana residents (New and Continuing Students) who wish to be considered for Indiana State Aid.

If an Indiana resident misses this deadline, Earlham cannot replace the State aid with Earlham aid.
June 1 Deadline for completion of FAFSA for returning students who are not Indiana residents.

All international students must complete the 
2018-19 International Student Financial Aid Application (PDF).

Scholarships and Financial Aid

Earlham offers merit scholarships, need-based grants and work awards to international students who meet certain requirements.

If you would like to be considered for a merit scholarship and a need-based grant, please complete the International Student Financial Aid Application. If you would like to be considered for only a merit scholarship, you may complete the Certification of Finances. We cannot evaluate an application without having received one of these documents.

While awards can cover up to full tuition, admission preference is given to students who have distinguished themselves academically and whose families have a significant ability to contribute to educational costs. It is important to note that the financial aid package offered at the time of admission is not increased in subsequent years (except for UWC students – see below). Students and their families are responsible for covering annual increases in tuition, fees, room and board as well as transportation, books, insurance and personal expenses.

Need-based grants are based on demonstrated financial need.  These awards are renewable for each year of a student’s degree program at Earlham (for a maximum of eight semesters).

Merit scholarships are based on the student’s academic profile (cumulative grades, number and level of classes taken and test score results). These scholarships range from $15,000 to $30,000 and are awarded at the time of evaluation of the application to the College. The merit scholarship is renewable for each year of a student’s degree program at Earlham (for a maximum of eight semesters) if the student meets the GPA requirement. There is no separate application for the merit scholarship.

Davis United World College Scholars

Earlham is a proud member of the Davis UWC Scholars Program. Graduates of the United World College are eligible for special funding at Earlham College through the generosity of the Davis Foundation.  Learn more

Health Insurance

All international students are required to have health insurance due to the high cost of medical care in the U.S. Students must participate in the Earlham health insurance plan if they have no other coverage that is valid in the U.S.  Earlham's current plan covers 80% (at facilities approved as "in network") or 60% (at facilities considered "out-of-network") of basic medical expenses up to $50,000 for each injury or sickness. There is an annual deductible of $100. The current fee for one full year is approximately $1,000. Eyeglasses and dental work are not covered by Earlham student insurance.

Employment

International students may receive an allotment called "Work Awards." Employment opportunities for international students in the U.S. are restricted by law. Students who receive a work award as part of their financial aid package may work a limited number of hours on campus. Currently, students can earn up to $2,320 per academic year if awarded the full work award as part of the financial aid package. The Immigration and Naturalization Service severely restricts international students from being employed off campus.

Contact International Admissions

Susan Hillmann de Castaneda
Director of International Recruitment

Email:
hillmsu@earlham.edu

Phone
800-327-5426 (toll-free within the U.S. and Canada)
765-983-1600

Fax
765-983-1560

Applying for Financial Aid

U.S. Citizens or permanent residents interested in being considered for need-based aid must complete the FAFSA every year.

1. Gather your 2017 Federal Income Tax Return (both yours and your parent’s)

The FAFSA requires that you use tax information for 2017, so gather your tax return, W-2s, and any benefit or asset information you have.

2. Complete the FAFSA for the 2019-20 academic year using 2017 federal income tax information

The FAFSA may be completed online at www.fafsa.gov or through a mobile app called myStudentAid from the Apple app store (IOS) or through Google Play (Android). You can log in as a Returning User which will populate a lot of your information from the previous year. Be sure to include Earlham’s school code of 001793 if it isn’t already on there.

    • The FAFSA has a convenient option called the DRT – Data Retrieval Tool which enables you to pull information directly from your completed IRS tax return into the FAFSA. We strongly recommend using this tool. It not only saves you time and reduces potential errors, but may also keep the government from requesting additional documentation.
    • Make sure you submit the FAFSA at the end!

3. Complete Verification materials (as soon as you are notified that you need verification)

In about one third of all FAFSAs filed, families are selected for a process called verification. You will find out that you have been flagged when you complete the FAFSA.  For those flagged for verification, schools are required to verify the information reported on the FAFSA by obtaining from you federal tax transcripts, family size verification forms or other documents. Using the DRT (see above in Step 2) reduces the time you’ll need to spend on this.  Information on obtaining your federal tax transcript can be found here.

4.  Once you receive your award notice electronically (make sure to check your Earlham email!) go onto the Heart to accept your loans.

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